Town Council Meeting

TYRONE TOWN COUNCIL MEETING MINUTES September 01, 2022 at 7:00 PM Eric Dial, Mayor Gloria Furr, Mayor Pro Tem, Post 4 Linda Howard, Post 1 Brandon Perkins, Town Manager Melissa Hill, Post 2 Dee Baker, Town Clerk Billy Campbell, Post 3 Dennis Davenport, Town Attorney Also present was: Patty Newland, Library Supervisor Police Lieutenant, Philip Nelson I. CALL TO ORDER Mr. Perkins shared that the online meeting portal was indicating that it was recording however, he believed that there was no sound at that time. II. INVOCATION III. PLEDGE OF ALLEGIANCE IV. PUBLIC COMMENTS: The first public comment period is reserved for non-agenda items. Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. V. APPROVAL OF AGENDA A motion was made to approve the agenda. Motion made by Council Member Furr, Seconded by Council Member Howard. Voting Yea: Council Member Hill, Council Member Campbell. VI. CONSENT AGENDA: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Approval of minutes from August 16, 2022, and August 18, 2022, 6:30 pm and 7:00 pm. 2. Approval for the Pyrotecnico Fireworks Contract for Founder's Day for $13,070. 3. Appoint Taylor & Strickland Law Firm as the Indigent Defense Attorney for Tyrone Municipal Court From September 1, 2022 – December 31, 2022. Town Council Meeting Page 1 of 4 September 01, 2022  A motion was made to approve the consent agenda. Motion made by Council Member Howard, Seconded by Council Member Campbell. Voting Yea: Council Member Hill, Council Member Furr. VII. PRESENTATIONS VIII. PUBLIC HEARINGS IX. OLD BUSINESS X. NEW BUSINESS 4. Consideration to Award the Transportation Engineering Service Task Order 8 - 2023 Asphalt Resurfacing Project to POND, Inc. for an amount not to exceed $68,166.75. Mr. Langford shared that the project was Task Order 8 of the 2021 Transportation Engineer Service Contract with POND, Inc. It was also part of the continued effort to improve and maintain the transportation infrastructure in the Town of Tyrone. The scope included FDR and overlay of Northwood Road along with replacing 3 stormwater culverts. In addition, it included Mill, Patch, and Inlay resurfacing for Valley View Drive, Valley View Court, Meadow View Drive, Meadow View Circle, Oakhurst Drive, Lloyd Avenue, Howell Road, and Lynwood Ave. He added that the funding sources were the General Fund and LMIG upon approval. He recommended approval and clarified that the staff cover sheet indicated a cost of $66,166.75 when it was actually $68,166.75. Council Member Campbell inquired about there being no fire hydrants located on Northwood Road and added that his concern was if the contractor were to pave, would it hinder the addition of a fire hydrant at a later date? Mr. Langford stated that at the last review of the County’s list, there was no indications of additional fire hydrants on Northwood Road. He added that not every street required a hydrant. It was the Fire Department’s call for the placement of hydrants. Mr. Langford stated that he would reach out to the Fire Department for confirmation regarding Northwood Road. A motion was made to award Task Order 8: 2023 Asphalt Resurfacing; Project No: PW- 2023-01 to POND, Inc. for the fee not to exceed $68,166.75. Motion made by Council Member Campbell, Seconded by Council Member Hill. Voting Yea: Council Member Howard, Council Member Furr. XI. PUBLIC COMMENTS: The second public comment period is for any issue. Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. XII. STAFF COMMENTS Mr. Perkins invited everyone to attend the last night of the Downtown Development Authority’s First Friday event at Shamrock Park, tomorrow night from 6:00 pm – 8:00 pm. The musical guest would be the Vintage Vixens. There would also be 30 vendors including food trucks. Mr. Perkins updated Council on the Shamrock Park playground equipment delivery. He shared that the dates had changed once again to the week of September 23rd. He added that the contractor apologized and stated that due to product/delivery delays everyone was pushed back. The contactor added that he would not get paid until it was delivered and erected, so he was feeling the effects too. Mr. Perkins reminded everyone that when the project bid went out, all 9 bidders informed staff that there would be delays. Mr. Perkins then opened a discussion for Council’s guidance regarding the lighting at the planned Pickleball courts. He informed them that the project was initially budgeted at $350,000 for the Redwine Park Phase I improvements. This would be funded through SPLOST funds and Keck & Wood was contracted for the design. The initial plan was for Coweta-Fayette EMC to install the lighting and it would be controlled by a switch. There would be a monthly fee per light in addition to a usage and installation fee. The second thought was to purchase lighting and pay for usage. He added that the lighting bid came in between $270,000 and $300,000. Currently, the thought was to possibly source through EMC. He added that the issue with contracting through EMC was that they would not install lighting without a photocell sensor. This meant that the lights could not be turned on and off, they were controlled by sunrise and sunset, the same as street lights. He added that the Town was currently paying a monthly fee for the use of the lights. Mr. Perkins stated that staff was at a point where they required a decision by Council on how to move forward with lighting at Redwine Park. He shared that most of the Town’s Park hours were from dawn until dusk. That posed the argument, that in the summer there would be longer hours that the lights would be on, which would be an inconvenience to the neighbors. Also, the Pickleballers would want to play later than 5:00 pm in the cooler months when the sun set earlier. Mr. Perkins suggested building the courts with a conduit for future lighting for Phase II. Council Member Howard suggested utilizing the current lights. Mr. Perkins stated that the lighting was old and would cost more to run than LED lighting, which prove to be more efficient. He added that it was a possibility but he was not normally in favor of using old equipment. Staff could have the lines and lighting moved, then the lighting could fail due to age. Council Member Hill asked if it would be better to have no lights initially and then install lighting at a later date. Mr. Perkins stated that it could be designed with conduit for a later date. That would ensure that park improvements would not be disturbed later. He reminded everyone that costs were continually rising. Council Member Hill inquired about costs. Mr. Perkins stated that there were other options that staff could initiate, however, there would always be the factor of installation. He asked for Council’s input. Council Member Hill stated that she was not a fan of lighting especially if the Town was not charging the players. Mayor Dial stated that the Town did not charge anyone at any time to play at their parks. Mr. Perkins mentioned that in some cities baseball and soccer programs had the option to form leagues, similar to TYBA and Tyrone Lazers. There would be an agreement between the organization and the Town. The Town would run the facility and the organization could charge for tournaments. This would take the Town out of the equation; we have limited staff as it is. Mayor Dial suggested utilizing the existing lighting for now and stub-out for future lighting. Although the park would not have nice new LED lighting for now but perhaps for the future. Council Member Campbell mentioned that the existing lighting could cause unwanted  shadowing on the courts, the Pickleballers would contact us if that were an issue. He then directed Mr. Langford to test the lighting to see if they were operational. Council Member Howard asked if the existing lighting were to be utilized, would they need to be moved? Mr. Perkins confirmed that they would need to be moved closer to the courts, at least 2 per side. He stated that within the plan, there was an entire page dedicated to lighting. Mr. Perkins shared that once they were moved, there would be a timer set to turn off after 9:00 or 9:30 pm. Council Member Campbell stated that the Town housed the key to the lights. He added that staff needed to be strict on the times of operation due to the adjacent residents. Mayor Dial suggested adding the lighting to the next SPLOST if approved by the citizens. Mr. Perkins agreed and stated that staff discussed stubbing out with conduit and adding the lighting to Phase II, upon SPLOST approval. Phase II also included parking lot improvements, a cart path, and a playground. Council Member Howard suggested turning the lights on at night to see if they could be utilized. Mr. Perkins stated that was a good idea and he believed the consensus was to provide lighting if the existing lights were operable, for now. XIII. COUNCIL COMMENTS Council Member Howard announced the Tyrone Museum’s Touch a Truck event from 2:00 pm – 4:00 pm on September 11th. XIV. EXECUTIVE SESSION A motion was made to approve the August 18. 2022, 6:30 pm Executive Session minutes. Motion made by Council Member Furr, Seconded by Council Member Campbell. Voting Yea: Council Member Howard, Council Member Hill. XV. ADJOURNMENT A motion was made to adjourn. Motion made by Council Member Campbell. Voting Yea: Council Member Howard, Council Member Hill, Council Member Furr. The meeting adjourned at 7:25 pm. By: Attest: Eric Dial, Mayor Dee Baker, Town Clerk