Town Council Meeting

TYRONE TOWN COUNCIL MEETING MINUTES September 15, 2022 at 7:00 PM Eric Dial, Mayor Gloria Furr, Mayor Pro Tem, Post 4 Linda Howard, Post 1 Brandon Perkins, Town Manager Melissa Hill, Post 2 Dee Baker, Town Clerk Billy Campbell, Post 3 Dennis Davenport, Town Attorney Not in attendance: Brandon Perkins, Town Manager Also present was: Sandy Beach, Finance Manager Cody Kelley, Maintenance Tech I Roderick Jones, Maintenance Tech I Patty Newland, Library Supervisor I. CALL TO ORDER II. INVOCATION III. PLEDGE OF ALLEGIANCE IV. PUBLIC COMMENTS: The first public comment period is reserved for non-agenda items. Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. Tyrone resident, Ms. Carren Langford brought to Council her concerns regarding the upkeep of the Handley Park baseball fields, in particular the fences that line the walkways and the inoperable scoreboards. It is frustrating to the children when they do not know the score, it takes away the fun of the game. Mayor Dial shared that the issue was not on his radar until that week and that staff was already exploring options. He added that he had hoped that the Baseball Association would have brought the issue to staff earlier, however, they were moving toward solutions. Mayor Dial apologized and stated that he understood because he raised three children that utilized those fields. V. APPROVAL OF AGENDA A motion was made to approve the agenda. Motion made by Council Member Furr, Seconded by Council Member Howard. Voting Yea: Council Member Hill, Council Member Campbell. Town Council Meeting Page 1 of 6 September 15, 2022 VI. CONSENT AGENDA: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Approval of minutes from September 1, 2022. A motion was made to approve the consent agenda. Motion made by Council Member Campbell, Seconded by Council Member Hill. Voting Yea: Council Member Howard, Council Member Furr. VII. PRESENTATIONS VIII. PUBLIC HEARINGS IX. OLD BUSINESS X. NEW BUSINESS 2. Approval to accept a reimbursement in the amount of $41,659.00 from the Fayette County Development Authority. Brandon Perkins, Town Manager Ms. Beach shared that the Fayette County Development Authority (FCDA) had reached its goal of becoming self-funded. The FCDA would like to reimburse the Town funds owed from the Fiscal Year 2021/2022. She added that staff recommended approval of the reimbursement. Council Member Campbell asked if the Town would be asked to pay dues to the FCDA moving forward. Mayor Dial shared that it had been made clear that it would not be wise to charge municipalities in the future but that the FCDA had not yet voted on that. Mr. Davenport clarified that their letter stated that they would no longer be requiring an annual contribution. A motion was made to accept the reimbursement from the Fayette County Development Authority in the amount of $41,659. Motion made by Council Member Campbell, Seconded by Council Member Hill. Voting Yea: Council Member Howard, Council Member Furr. 3. Consideration of the purchase of a John Deere Tractor for Public Works in an amount not to exceed $37,497.17 which includes a trade-in. Mitch Bowman, Public Works Maintenance Supervisor Public Works Maintenance Tech, Cody Kelley stated that Mr. Bowman apologized that he was unable to attend the meeting but his services were required at the ballfields. He thanked Council for the opportunity to present the item. He stated that the request for the purchase of the John Deere Tractor also included a trade-in.  It would be used the same as the old tractor for lifting, hauling, setting up for special events, picking up large road-kill, and grading dirt roads among other tasks. He added that the public works staff appreciated their consideration for the approval. Council Member Campbell asked if the tractor would be large enough to tackle all of their required duties. Mr. Kelley stated that it would. Council Member Campbell asked if the tractor was the same size as the old tractor. Mr. Kelley stated that he believed it to be two sizes larger. Council Member Campbell asked if there was a need for any additional equipment for the tractor. Mr. Kelley stated that there was no need. Council Member Furr asked if our current equipment would fit the new tractor. Mr. Kelley shared that the current equipment would fit the new tractor. Council Member Campbell inquired if John Deere would train the staff on the new tractor. Mr. Kelley stated that John Deere would drop off the tractor, pick up the old one, and show staff how to operate it which included all of the safety features. A motion was made to approve the purchase of the John Deere tractor including a trade- in, in the amount not to exceed $37,497.17. Motion made by Council Member Campbell, Seconded by Council Member Howard. Voting Yea: Council Member Hill, Council Member Furr. Mayor Dial shared that he would often thank the public works staff for all they did but was glad that he could do it tonight in person. He added that he and Council loved them and are grateful for all of their hard work. 4. Consideration to Award Project Number PW-2023-04, Senoia Road Streetscape Improvements design, to Keck & Wood, Inc. Scott Langford, Town Engineer / Public Works Director Mr. Langford also shared that he was very blessed to have such a good crew. Mr. Langford stated that the project was part of the Town's efforts of improving the streetscape of the downtown area. The project was being designed for the Senoia Road area between addresses 933 to 1003, which was approximately 300 linear feet which was the Gunnin property. He added that the purpose was to move along the streetscape project from the Livable Centers Initiative (LCI) study. There would be a curb median separation from the multi-use path. There would be lighting, crosswalks, landscaping, and access control. He stated that funding would come from the General Fund and the Public Works budget. He recommended the project to Keck & Wood, Inc. for a fee of $39,000 plus the fee not exceeding $25,000 for Bidding and Construction Administration pending Legal Counsel approval of the documents. He stated that the “not to exceed” amount was to be able to do as much of the bidding and construction administration in- house as much as possible. Council Member Howard asked if any of the construction administration costs covered any of the actual construction costs. Mr. Langford explained that it did not, it covered any inspections to assure it would be completed properly. That service was performed on all projects to attempt to lower costs. She also asked if Council would have a chance to review the construction costs before approval.  Mr. Langford explained that the process consisted of the legal bidding process, and a month of advertisements. Once the bid tabulation was created, staff would come back to Council with the low bidder if they met all requirements. Council Member Campbell inquired about the time frame. Mr. Langford stated that it should be approximately five months. That would be ideal due to the warmer weather for construction. A motion was made to award the project number PW-2023-04 The Senoia Road Streetscape Improvements design to Keck & Wood, Inc. for the amount of $39,000, plus the fee not to exceed $25,000 for Bidding and Construction Administration. Motion made by Council Member Campbell, Seconded by Council Member Hill. Voting Yea: Council Member Howard, Council Member Furr. 5. Consideration to Award Project Number PW-2023-02, the Senoia Road to Spencer Road Multi-Use Path design, to Keck & Wood, Inc. Scott Langford, Town Engineer / Public Works Director Mr. Langford stated this was also for the design phase for the Town's efforts to improve the multi-use cart path system and bring citizens downtown. Staff identified a cost- effective option to get people from Senoia Road to Spencer Road near the Publix shopping center. The option would run close to the overpass on Hwy 74. The path would be adjacent to, but not on, the GDOT SR-74 ramp right-of-way to the Spence Road right- of-way. He added that the Hobgood family was willing to work with the Town regarding their property. He added that the path would connect the east of Hwy 74 and the Tyrone Road citizens to the downtown side of Hwy 74, making the route quicker to downtown and the Publix shopping center. He stated that the project would be funded through the General Fund, but mostly from SPLOST. He recommended the project be awarded to Keck & Wood, Inc for a fee of $26,000 plus the fee not to exceed $25,000 for Bidding and Construction Administration pending Legal Counsel approval of the documents. He added that they would also try to keep the cost down by performing a lot of the administrative duties, in-house. Council Member Campbell inquired about the citizens traveling down Handley Road heading down the cart path, under the overpass, how do they get from the east side of Senoia Road to the west side of Senoia Road? Mr. Langford stated that just past the exit ramp heading toward downtown, there would be a designated crossing with rapid flashing lights when the signal is pressed. The design would depend on the study. Council Member Campbell also inquired about the Hobgood family working with the Town regarding their property. Mr. Langford clarified that the Town would ask for fee- simple ownership of the property, through the land acquisition process. A motion was made to award project number PW-2023-02 the Senoia Road to Spencer Road multi-use path design to Keck & Wood, Inc, in the amount of $26,000 plus the fee not to exceed $25,000 for Bidding and Construction Administration pending Legal Counsel approval of the contract documents. Motion made by Council Member Hill, Seconded by Council Member Campbell. Voting Yea: Council Member Howard, Council Member Furr. XI. PUBLIC COMMENTS: The second public comment period is for any issue. Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. XII. STAFF COMMENTS Ms. Baker shared that the previously canceled last First Friday event, hosted by the Downtown Development Authority and the Recreation Department was rescheduled to Saturday, September 24t from 7:00 pm at Shamrock Park. There will be vendors, food vendors, a and musical group the Vintage Vixens. Council Member Campbell clarified that the event would take place from 6:00 pm to 9:00 pm with the Vintage Vixens performing at 7:00 pm. Mr. Davenport stated that a Founders Day vendor agreement for rides was not in their Council packets. He apologized but shared that his staff received the agreement that day. He added that there was a need for a vote on the agreement due to the time constraint and that Council did not have another meeting scheduled before Founders Day. He stated that the good news was that it was a fairly simple task because the Town was utilizing the same vendor as last year. The framework was the same, but the money was a little higher. Mr. Davenport clarified that the rides were titled, The Wind-Up and Phantom’s Revenge. The Town was leasing the rides and the vendor would set up and operate them, the cost was $ 10,100. Council Member Campbell asked if the rides were covered by sponsorships. Mr. Davenport stated that the cost would be paid by the Town. Council Member Furr asked if the funding would come from the Founders Day budget. Ms. Beach stated that yes, it would be paid through the Founders Day budget. Mayor Dial asked if some of the cost would be recuperated from ticket sales. Mr. Davenport clarified that the Town would pay for the lease of the rides, then we would receive revenue from ticket sales. A motion was made to approve the expense of $10,100 to Amusement Masters Production, Inc. Motion made by Council Member Campbell, Seconded by Council Member Hill. Voting Yea: Council Member Howard. Voting Nay: Council Member Furr. XIII. COUNCIL COMMENTS Council Member Howard stated that due to inclement weather last week, the Friends of the Tyrone Museum, Things are Happening event would take place Sunday, from 2:00 pm to 4:00 pm. Council Member Furr announced that while attending a meeting at the Tyrone Museum a Cottonmouth Moccasin snake was discovered and killed. She requested weather stripping under the doors. Mr. Langford stated that staff would assure that it would be taken care of. XIV. EXECUTIVE SESSION A motion was made to move into Executive Session for one real estate item. Motion made by Council Member Furr, Seconded by Council Member Howard. Voting Yea: Council Member Hill, Council Member Campbell. A motion was made to reconvene. Motion made by Council Member Campbell, Seconded by Council Member Howard. Voting Yea: Council Member Hill, Council Member Campbell, Council Member Furr. XV. ADJOURNMENT A motion was made to adjourn. Motion made by Council Member Howard. Voting Yea: Council Member Hill, Council Member Campbell, Council Member Furr The meeting adjourned at 7:33 pm. By: Attest: Eric Dial, Mayor Dee Baker, Town Clerk