Town Council Meeting

TYRONE TOWN COUNCIL MEETING MINUTES December 01, 2022 at 7:00 PM Eric Dial, Mayor Gloria Furr, Mayor Pro Tem, Post 4 Linda Howard, Post 1 Brandon Perkins, Town Manager Melissa Hill, Post 2 Dee Baker, Town Clerk Billy Campbell, Post 3 Dennis Davenport, Town Attorney Also present was: Phillip Trocquet, Assistant Town Manager / Town Planner Sandy Beach, Finance Manager Matthew Underwood, Public Works Randy Mundy, Police Chief Anthony Koranda, Police Officer Shannon Caverly, Police Officer Tracy Young, Fayette County Development Authority I. CALL TO ORDER II. INVOCATION III. PLEDGE OF ALLEGIANCE IV. PUBLIC COMMENTS: The first public comment period is reserved for non-agenda items. Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. V. APPROVAL OF AGENDA A motion was made to approve the agenda. Motion made by Council Member Campbell, Seconded by Council Member Furr. Voting Yea: Council Member Howard, Council Member Hill. VI. CONSENT AGENDA: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Approval of the November 17, 2022 meeting minutes. 2. Approval of the FY 2021/2022 Budget Amendment. Town Council Meeting Page 1 of 5 December 01, 2022  3. Approval of the 2023 Holiday Office Closure Schedule. A motion was made to approve the consent agenda. Motion made by Council Member Hill, Seconded by Council Member Howard. Voting Yea: Council Member Campbell, Council Member Furr VII. PRESENTATIONS 4. Employee Service Recognitions - Brandon Perkins, Town Manager Mr. Perkins shared that there were four employees to recognize and three were not present. He recognized Matt Underwood from the Public Works Department. Mr. Perkins stated that last December he began recognizing employees for their service. He added that Mr. Underwood began on December 10, 2012, and that the 10-year certificate and recognition was a small token of his loyalty and hard work. Mayor Dial added that he and Council appreciated him and that he was more than just an employee. Mr. Underwood’s wife and children attended in support. Mr. Perkins also recognized Police Corporal, Charles Clark for 5 years of service, Detective, Andrea Johnson for 15 years, and Sergeant Michael Vena for his 5 years of service to the Town. VIII. PUBLIC HEARINGS IX. OLD BUSINESS 5. Consideration and approval of an Intergovernmental Agreement between the Town of Tyrone and Fayette County for the use and distribution of proceeds from the 2023 Special Purpose Local Option Sales Tax for capital outlay projects. Brandon Perkins, Town Manager Mr. Perkins informed everyone that the Fayette County BOC was expected to pass a resolution to call for an election in March 2023. If approved, the SPLOST was expected to generate approximately $210,033,000.00 in revenue County-wide with Tyrone’s share being approximately $13,492,500.00. Before the County may move forward with the resolution, each participating entity must enter into an Intergovernmental Agreement (IGA) with the County. He added that the planning workshop was on March 10, 2022, October 6th Council reviewed the staff’s project list and on October 20th the list was approved. A motion was made to approve the IGA between the Town and Fayette County for the use and distribution of proceeds from the 2023 SPLOST for capital outlay projects. Motion made by Council Member Campbell, Seconded by Council Member Hill. Voting Yea: Council Member Howard, Council Member Furr. Page 2 of 5 X. NEW BUSINESS 6. Consideration to enter into an Acknowledgment of Disclosure and Confirmation of Informed Consent; Crack Sealing Services. Mr. Davenport stated that on occasion the Town and Fayette County enter into contracts such as the following agenda item. He reminded Council that his firm represented both Tyrone and Fayette County. His firm had the duty to inform the Town of any potential risk. He assured them that he and his firm would represent both parties without partiality. A motion was made to approve the waiver of Disclosure and Confirmation of Informed Consent for the Crack Sealing Services. Motion made by Council Member Furr, Seconded by Council Member Campbell. Voting Yea: Council Member Howard, Council Member Hill. 7. Consideration to enter into an IGA with Fayette County for the Road Crack Sealing project PW-2023-09. Scott Langford, Town Engineer / Public Works Director Mr. Trocquet presented for Mr. Langford and stated that Council approved the Public Work budget which included crack sealing sections to extend the life of the Town’s Roads. The project included sections of Senoia Road, East Crestwood, Spencer Road, Peggy Lane, and Depot Court. Road sections were depicted in Attachment A of the IGA. He displayed a map for Council indicating the areas. He added that it would be approximately four miles of crack sealant. The project was bid by Fayette County and they were taking the lead to assist the Town. The project was estimated at $27,150.00 which was within the Public Works budget for FY 22/23. Council Member Furr asked where on Senoia Road the sealant would be. Mr. Trocquet stated that it would begin at Depot Ct. and go to Crestwood, not downtown. A motion was made to approve entering into the IGA with Fayette County for the estimated fee of $27,150 for selective crack sealing of the Town's roads. Motion made by Council Member Hill, Seconded by Council Member Campbell. Voting Yea: Council Member Howard, Council Member Furr. XI. PUBLIC COMMENTS: The second public comment period is for any issue. Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. XII. STAFF COMMENTS Mr. Perkins updated everyone on the Shamrock Park playground. He stated that staff was still waiting on a post for the Spinner piece of equipment. He was informed by Playworx that it should arrive in weeks, not months and that the benches were on backorder. He also shared that they would replace a regular swing with a toddler swing and that mats would be placed under the swings and the slide for extra support. Page 3 of 5  Mr. Perkins announced that he had a productive conversation with Mrs. Lynda Owens and she agreed to take the Recreation Manager position. He added that advertising for the full-time Assistant position would begin immediately. He added that Ms. Owens had many great ideas and that Council would be pleasantly surprised once they were implemented. He stated that Ms. Owens had been with the Town for fifteen years. XIII. COUNCIL COMMENTS Council Member Howard invited everyone to come to the Museum on Sunday from 2:00 pm – 4:00 pm for Selfies with Santa, a bake sale, and arts and crafts. Mayor Dial shared that he and Mr. Perkins had a conversation that day regarding customer service and added that across the board in every department, they had not received complaints about the Town employees’ customer service capabilities. He was pleased with that fact. Council Member Campbell thanked Ms. Sandy Dow, owner of Mooving Café for baking 400 cookies for the decorating booth at the Lighting of the Tyrone Christmas Tree event on Sunday. He added that Ms. Dow had always been very generous to the Town and now the Museum. Council Member Campbell gave a shout-out to Ms. Owens and stated that Sunday’s event went very well. He also gave a shout-out to everyone that volunteered. Everyone worked hard and Public Works made the Town look great with all of the decorations. He stated that the Christmas Tree farm was a good idea and that turned out well too. He thanked Council Member Howard for the idea. He thanked Mr. Perkins for his great leadership, it showed during the event. He also thanked the Police officers for directing traffic and operating the s’more booth. Council Member Furr thanked Kaye Pate for making the icing for all of the cookies. Mr. Perkins stated that folks did not realize how much went into the months of planning such an event, it took a lot of work. He also thanked everyone. XIV. EXECUTIVE SESSION A motion was made to move into Executive Session to review the minutes from November 17, 2022, and a real estate item. Motion made by Council Member Furr, Seconded by Council Member Howard. Voting Yea: Council Member Hill, Council Member Campbell. A motion was made to reconvene. Motion made by Council Member Campbell, Seconded by Council Member Howard. Voting Yea: Council Member Hill, Council Member Campbell, Council Member Furr. Page 4 of 5  A motion was made to approve the Executive Session minutes from November 17, 2022. Motion made by Council Member Furr, Seconded by Council Member Howard. Voting Yea: Council Member Hill, Council Member Campbell. XV. ADJOURNMENT A motion was made to adjourn. Motion made by Council Member Campbell. Voting Yea: Council Member Howard, Council Member Hill, Council Member Furr. The meeting adjourned at 7:32 pm. By: Attest: Eric Dial, Mayor Dee Baker, Town Clerk Page 5 of 5