Town Council Meeting

TYRONE TOWN COUNCIL MEETING MINUTES December 15, 2022 at 7:00 PM Eric Dial, Mayor Gloria Furr, Mayor Pro Tem, Post 4 Linda Howard, Post 1 Brandon Perkins, Town Manager Melissa Hill, Post 2 Dee Baker, Town Clerk Billy Campbell, Post 3 Dennis Davenport, Town Attorney Absent: Dennis Davenport, Attorney Also present: Anthony Koranda, Police Officer April Spradlin, Court Clerk Cody Kelley, Maintenance Tech I Lynda Owens, Recreation Manager Mitch Bowman, Public Works Supervisor Patrick Stough, Attorney Patty Newland, Library Supervisor Phillip Trocquet, Assistant Town Manager / Town Planner Randy Mundy, Police Chief Sandy Beach, Finance Manager Scott Langford, Town Engineer / Public Works Director I. CALL TO ORDER II. INVOCATION III. PLEDGE OF ALLEGIANCE IV. PUBLIC COMMENTS: The first public comment period is reserved for non-agenda items. Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. V. APPROVAL OF AGENDA A motion was made to approve the agenda. Motion made by Council Member Campbell, Seconded by Council Member Furr. Voting Yea: Council Member Howard, Council Member Hill. VI. CONSENT AGENDA: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Approval of the December 1, 2022, meeting minutes. Town Council Meeting Page 1 of 6 December 15, 2022  2. Reappointment of McNally, Fox, Grant, and Davenport, P.C. as the Town's Legal Counsel. 3. Reappointment of Mallett Consulting as the Town's Engineering Consultant. 4. Reappointment of Fayette County News as the Town of Tyrone's Legal Organ. 5. Reappointment of Alisha Thompson as the Town of Tyrone's Municipal Court Judge. 6. Reappointment of Amy Godfrey to serve as the Town of Tyrone's Solicitor for the Municipal Court. 7. Reappointment of John Cunningham to serve as the Town of Tyrone's Judge Pro Tem. 8. Approval to hire Vikki Thompson as a member of the library staff. 9. Approval for the Christ Church public event- Carols, Candles, and Cocoa at Shamrock Park on December 18th from 6:00 pm to 7:00 pm. A motion was made to approve the consent agenda. Motion made by Council Member Howard, Seconded by Council Member Campbell. Voting Yea: Council Member Hill, Council Member Furr. VII. PRESENTATIONS VIII. PUBLIC HEARINGS 10. Consideration of a text amendment to section 113-191 of Article V of the Zoning Ordinance regarding the Quality Growth Development District Special Requirements. (To be tabled) Mr. Trocquet informed everyone that public hearing items numbers 10, 11, and 12 needed to be tabled. He stated that the Planning Commission and legal counsel made a few revisions. He added that they would be heard at the Planning Commission on February 9th. He stated that Mayor and Council had all information to review and to contact him with any questions. He requested that the items be tabled to the February 16, 2023 meeting for Council. A motion was made to table the consideration of a text amendment to section 113-191 of Article V of the Zoning Ordinance regarding the Quality Growth Development District Special Requirements to February 16, 2023. Motion made by Council Member Campbell, Seconded by Council Member Hill. Voting Yea: Council Member Howard, Council Member Furr. 11. Consideration of a text amendment to section 113 of Article V of the Zoning Ordinance regarding district regulations to create a Business Technology Park (BTP) zoning classification. (To be tabled) Page 2 of 6  A motion was made to table the consideration of a text amendment to section 113 of Article V of the Zoning Ordinance regarding district regulations to create a Business Technology Park (BTP) zoning classification to February 16, 2023. Motion made by Council Member Campbell, Seconded by Council Member Furr. Voting Yea: Council Member Howard, Council Member Hill. 12. Consideration of a text amendment to section 113-128 of Article V of the Zoning Ordinance regarding the Downtown Commercial (C-1) zoning district. (To be tabled) A motion was made to table the consideration of a text amendment to section 113-128 of Article V of the Zoning Ordinance regarding the Downtown Commercial (C-1) zoning district to February 16, 2023. Motion made by Council Member Campbell, Seconded by Council Member Hill. Voting Yea: Council Member Howard, Council Member Furr. IX. OLD BUSINESS 13. Consideration to award the 2022 Dorthea Redwine Park Phase One project to Headley Construction Corp. for the Base Bid and Bid Alternate 2 (landscaping) for a total of $600,826.35. Brandon Perkins, Town Manager Mr. Perkins stated that the initial 2017 Redwine Park plan for multiple improvements from the 2017 SPLOST list was budgeted for $350,000. Staff realized pretty quickly that $350,000 would not go very far today. Staff agreed to take the phased approach moving forward with phase one being the pickleball courts. He added that staff worked with Engineering Firm, Keck and Wood on the plans. Headly Construction was the only company to bid on the project on November 29th. Their base bid was $590,771.99 along with Bid Alternate 1 which included a shelter for $50,463.18 and Bid Alternate 2 which included landscaping for $10,054.36. He shared that the funding for the project would come from the 2017 SPLOST. He stated that after discussions with individual Council Members and staff, the recommendation was to move forward with Headly Construction’s bid. A SPLOST analysis revealed that there were additional SPLOST funds for the project. Mr. Perkins recommended that the phase one bid be awarded along with bid alternate two which included landscaping, totaling $600,826.35. He explained that regarding the shelter, due to the central location near the pickleball courts, Headly Construction would set the footings for the future placement of the shelter for $8,500. This would bring the total for phase one to $609,326.35. Council Member Campbell asked for a complete breakdown of phases one, two, and three. Mr. Perkins stated that from memory, phase two would include parking improvements, overall landscape improvements, and later would include playground improvements and the walking area to be improved also. Mr. Perkins clarified that phase one would include eight pickleball courts, fencing, and adjusting the current lights along with all stormwater requirements. Page 3 of 6  Mayor Dial asked how much would be saved by adding the footings for the shelter. Mr. Perkins stated that it was difficult to answer, however it would be easier to ask a future contractor to add the shelter without the need to cut concrete that was already laid. The bid was for a $50,000 shelter. He would gain more clarity after speaking to the contractor regarding if the footings would be shelter specific. Council Member Hill asked if there was currently a shelter in place. Mr. Perkins stated that there was a pavilion on the opposite end and that Council Member Howard suggested leaving the bleachers in place that had covers. The plan called for that area to be demolished. The goal was to give the players shelter from the sun. Council Member Campbell clarified that by placing the footings now it would be less disruptive and there would be no need to shut down the courts. Mr. Perkins stated that Headly Construction recently created a pickleball/tennis facility for Auburn and pickleball courts for Newnan. A motion was made to award the 2022 Dorothea Redwine Park Phase One project to Headley Construction Corporation for a total of $609,326.35. Motion made by Council Member Campbell, Seconded by Council Member Hill. Voting Yea: Council Member Howard, Council Member Furr. X. NEW BUSINESS 14. Consideration to appoint Taylor & Strickland Law Firm as the Indigent Defense Attorneys for Tyrone Municipal Court January 1, 2023 - December 31, 2023. April Spradlin, Court Clerk Ms. Spradlin stated that the Town required a review of the contract and signature of such by the Mayor or designated agent. The contract renewal had no changes in service, however, there was a $25.00 increase per case. The cost would now be $390 beginning January 1, 2023, and the agreement was through December 31, 2023. A motion was made to appoint Taylor and Strickland Law Firm as the Indigent Defense Attorneys for the Tyrone Municipal Court from January 1, 2023 – December 31, 2023. Motion made by Council Member Campbell, Seconded by Council Member Hill. Voting Yea: Council Member Howard, Council Member Furr. Council Member Campbell amended the motion to also include the approval of the contract; Council Member Hill amended her second. Voting Yea: Council Member Howard, Council Member Furr. 15. Consideration to approve a John Deere contract for an ATV under state contract for $28,749.15. Mitch Bowman, Public Works Maintenance Supervisor Mr. Bowman stated that in 2018 the ATV used by the Public Works Department was stolen and was never replaced. He added that the vehicle would be used for multiple functions including but not limited to, Special Events, Sign cleaning and replacing, Cart Page 4 of 6  Path/Sidewalk maintenance, Dog Waste, and Park trash removal among other areas. He added that the vehicle could be shared among departments if needed. A motion was made to replace the stolen Toro ATV with a John Deere Gator in the amount not exceeding $28.750.00. Motion made by Council Member Hill, Seconded by Council Member Campbell. Voting Yea: Council Member Howard, Council Member Furr. XI. PUBLIC COMMENTS: The second public comment period is for any issue. Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. XII. STAFF COMMENTS Chief Mundy stated that he was coming to Council on short notice due to the urgency to purchase a replacement vehicle that Major Brock had acquired. Chief Mundy informed Council that on July 1, 2022, Police Vehicle 1902, a 2019 Ford Explorer was involved in an automobile accident that resulted in the vehicle being declared a total loss by our insurance provider. We received an insurance check in the amount of $26,542.25. Major Brock has located a 2022 Ford Explorer replacement vehicle which is currently available at Wade Ford in Smyrna, GA for a cost of $34,504.34. The cost to equip the vehicle with all necessary emergency equipment at 144th Marketing Group is $9,735.00. Total cost $44,239.34 - $26,542.25 (Insurance check) = $17,697.09. The urgency of the request is due to the prolonged wait times we have experienced over the past two years when ordering vehicles. This vehicle is currently available and will be held for us if the order is made now. No guarantee can be made that it will still be available if we wait to order after the first Council meeting in January. Ms. Beach shared that the vehicle was not budgeted for due to the timing of the accident but that it would be funded through the General Fund. A motion was made to purchase the 2022 Ford Explorer replacement vehicle for a total cost of $44,239.34 minus the insurance check for $26,542.25 for a balance due of $ 17,697.09. Motion made by Council Member Campbell, Seconded by Council Member Howard. Voting Yea: Council Member Hill, Council Member Furr. Mr. Perkins thanked Council for the luncheon and gift on behalf of the staff. Ms. Newland introduced Ms. Vickie Thompson the new Library Assistant. XIII. COUNCIL COMMENTS Council Member Hill thanked Ms. Lynda Owens for her hard work to ensure the staff luncheon was special. Page 5 of 6  Boy Scout, Michael Sealy from Troop #79 in Tyrone was in attendance for his badge. XIV. EXECUTIVE SESSION A motion was made to move into Executive Session to review the minutes from December 1, 2022, and for one (1) item of threatened litigation. Motion made by Council Member Furr, Seconded by Council Member Howard. Voting Yea: Council Member Hill, Council Member Campbell. A motion was made to reconvene. Motion made by Council Member Howard, Seconded by Council Member Furr. Voting Yea: Council Member Hill, Council Member Campbell. A motion was made to approve the Executive Session minutes from December 1, 2022. Motion made by Council Member Hill, Seconded by Council Member Howard. Voting Yea: Council Member Campbell, Council Member Furr. A motion was made to sign a release of all property damage claims to Ready Mix USA which contains an amount of $1,522.71. Motion made by Council Member Campbell, Seconded by Council Member Howard. Voting Yea: Council Member Furr, Council Member Hill. XV. ADJOURNMENT A motion was made to adjourn. Motion made by Council Member Hill. Voting Yea: Council Member Howard, Council Member Campbell, Council Member Furr. The meeting adjourned at 7:35 pm. By: Attest: Eric Dial, Mayor Dee Baker, Town Clerk Page 6 of 6