Town Council Meeting

TYRONE TOWN COUNCIL MEETING MINUTES April 06, 2023 at 7:00 PM Eric Dial, Mayor Gloria Furr, Mayor Pro Tem, Post 4 Linda Howard, Post 1 Brandon Perkins, Town Manager Melissa Hill, Post 2 Dee Baker, Town Clerk Billy Campbell, Post 3 Dennis Davenport, Town Attorney Also present: Patty Newland, Library Supervisor Randy Mundy, Police Chief Ciara Willis, Office Coordinator Tony Koranda, Police Officer I. CALL TO ORDER II. INVOCATION III. PLEDGE OF ALLEGIANCE IV. PUBLIC COMMENTS: The first public comment period is reserved for non-agenda items. Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. V. APPROVAL OF AGENDA A motion was made to approve the agenda. Motion made by Council Member Campbell, Seconded by Council Member Furr. Voting Yea: Council Member Howard, Council Member Hill. VI. CONSENT AGENDA: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Approval of minutes from March 16, 2023, and March 21, 2023. 2. Approval to appoint Gail Joiner as the Tyrone representative to fill the vacancy on the Fayette County Library Board. A motion was made to approve the consent agenda. Motion made by Council Member Howard, Seconded by Council Member Campbell. Voting Yea: Council Member Hill, Council Member Furr. VII. PRESENTATIONS Town Council Meeting Page 1 of 4 April 06, 2023  3. Employee Service Recognitions - Brandon Perkins, Town Manager Mayor Dial presented Ms. Ciara Willis who he shared, was a bright spot in the office, and Mr. Koranda with their employee recognition certificates. Ms. Willis and Officer Koranda had been employed by the Town for five years. He extended his congratulations to Ms. Susan Bolling (not in attendance) for her 10 years of service to the Town. He asked Ms. Newland to thank her. VIII. PUBLIC HEARINGS IX. OLD BUSINESS 4. Consideration to approve Change Order 1 for the 2022 Dorothea Redwine Park Phase One (Pickleball Courts) project number PW-2022-12. Scott Langford / Town Engineer, Public Works Director Mr. Langford reminded everyone that Mr. Perkins had updated Council with different numbers and scenarios. The contract was modified by raising the asphalt courts by 8". The removal of the concrete was 80%-90% of the change order totaling, $95,231.63 which would come from SPLOST, and the General Fund. He recommended approval. He added that due to the change order and time lost, the new date of completion would be June 30th. Council Member Campbell asked when the project would continue if the change order was approved. Mr. Langford stated that weather permitting, Monday. A motion was made to approve Change Order 1 for the 2022 Dorothea Redwine Park Phase One (Pickleball Courts) number PW-2022-12 in the amount of $95,231.63. Motion made by Council Member Campbell, Seconded by Council Member Hill. Voting Yea: Council Member Howard, Council Member Furr. X. NEW BUSINESS 5. Consideration to Award the professional engineering services for design and construction administration on the 2023 Sewer Manhole Repair Project PW-2023-11 to Integrated Science and Engineering. Scott Langford, Town Engineer / Public Works Director Mr. Langford shared that manhole services were continuing. This was in conjunction with the agreement with Fulton County. These 30 manholes were showing signs of infiltration. The bid consisted of administration and basic services of the design. The total proposed fee was $19,430. He noted that the first four items were project management, manhole evaluation and rehabilitation, overall project drawing, and contract documents and technical specifications, all of which were one lump sum. Page 2 of 4  When it came to the bid phase assistance and construction phase assistance, that would be an hourly rate. This project would be funded by the sewer enterprise fund. He recommended approval. A motion was made to approve the A&E Proposal for the Sewer Manhole Repair Project PW-2023-11 to Integrated Science and Engineering for the fee of $19,430 contingent upon the Legal Counsel's approval of the contract documents. Motion made by Council Member Furr, Seconded by Council Member Campbell. Voting Yea: Council Member Howard, Council Member Hill. XI. PUBLIC COMMENTS: The second public comment period is for any issue. Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. XII. STAFF COMMENTS Ms. Newland confirmed the appointment of Gail Joiner to the Library Board. Mayor Dial thanked her for filling the spot. XIII. COUNCIL COMMENTS A motion was made for staff to establish the cost for the 2023/2024 budget to form an access road with aggregate for emergency vehicles only for Shamrock Industrial Park. Motion made by Council Member Campbell, Seconded by Council Member Howard. Voting Yea: Council Member Hill, Council Member Furr. Mr. Trocquet stated that staff would have estimates ready for the budget workshop. Mr. Langford confirmed that the access would not be paved. Council Member Campbell shared that it would be grated and stoned. Mayor Dial asked for an example of a Town road that felt like a paved road, however, was not. Mr. Langford gave the example of the use of millings on Trickum Creek Road. Page 3 of 4 XIV. EXECUTIVE SESSION A motion was made to move into Executive Session for one (1) real estate item. Motion made by Council Member Howard, Seconded by Council Member Hill. Voting Yea: Council Member Campbell, Council Member Furr. A motion was made to reconvene. Motion made by Council Member Furr, Seconded by Council Member Campbell. Voting Yea: Council Member Howard, Council Member Hill. XV. ADJOURNMENT A motion was made to adjourn. Motion made by Council Member Furr. Voting Yea: Council Member Howard, Council Member Hill, Council Member Campbell. The meeting adjourned at 7:36 pm. By: Attest: Eric Dial, Mayor Dee Baker, Town Clerk Page 4 of 4