Town Council Meeting - Annual Budget Planning Workshop

TYRONE TOWN COUNCIL MEETING - ANNUAL BUDGET PLANNING WORKSHOP MINUTES March 21, 2023 at 9:00 AM Eric Dial, Mayor Gloria Furr, Mayor Pro Tem, Post 4 Linda Howard, Post 1 Brandon Perkins, Town Manager Melissa Hill, Post 2 Dee Baker, Town Clerk Billy Campbell, Post 3 Dennis Davenport, Town Attorney Also present: Tracy Young, Fayette County Development Authority I. CALL TO ORDER II. INVOCATION III. PLEDGE OF ALLEGIANCE IV. PUBLIC COMMENTS: The first public comment period is reserved for non-agenda items. Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. V. APPROVAL OF AGENDA A motion was made to approve the agenda. Motion made by Council Member Campbell, Seconded by Council Member Hill. Voting Yea: Council Member Howard, Council Member Furr. VI. CONSENT AGENDA: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. VII. PRESENTATIONS VIII. PUBLIC HEARINGS IX. OLD BUSINESS X. NEW BUSINESS 1. Administration and Finance - Brandon Perkins, Town Manager, and Sandy Beach, Finance / HR Manager Mr. Perkins began by stating that the Town was in a healthy financial position. He added that assuming the 2023 SPLOST passed, the Town would obtain an additional Town Council Meeting - Annual Budget Planning Workshop Page 1 of 22 March 21, 2023  $13,492,500, which would not come in all at once. He stated that there was still $5,580,384.06 remaining in the 2017 SPLOST fund which was all reserved for upcoming projects. He shared that the ARPA fund had $2,803,013, and the Reserve fund and Surplus had the same total of $4,635,743. He explained that Council passed a provision many years ago that stated that the Town would retain 40% of unassigned funds for reserves with a goal of 50%. 50% was for reserves ($4,635,743) and 50% was for surplus ($4,635,743). He reiterated that the total of $31,147,383 was assumed if the 2023 SPLOST passed and $13,492,500 would come in over a 6-year period. If the 2023 SPLOST did not pass, that would leave the Town with a total of $17,654,883. Without the 2017 SPLOST, that would still leave us with $12,074,499. He stated that on February 19, 2019, Council voted on a policy requiring the Town to maintain a reserve balance of $40% with a goal of $50%. He wished to come to them soon with a new official policy making the reserve balance 50% and adding more language for clarity. After our last audit, 50% of operating funds would be $4,635,743. The Georgia Finance Officer Association (GFOA) standard was to maintain 2-3 months, and 6 months was extremely healthy. He also clarified that the reserve funds were to be used to balance the budget during times in which revenues could not cover operating costs or to assist in the aftermath of a natural disaster or other times of crisis. Unless something very unfortunate happened, the Town should always have a reserve and a surplus fund, surplus would be spent first. He added that if the Town had a major issue, we still had $9 Million (21.7 months of unassigned funds). He explained that surplus funds were the result of various revenue sources including property and sales taxes paid by our citizens and should be used to fund Town operations including personnel, equipment, capital projects, facilities, and other amenities. The primary focus should be on one-time purchases. Mr. Perkins gave an overview of American Rescue Plan Act (ARPA) funds. He stated that the funds were provided under ARPA as part of President Biden’s Covid Pandemic recovery for State and local governments. The Town was awarded $2,803,013. He added that the use of the funds was restricted to the U.S. Treasury’s Interim Rule document. The Town accepted the funds under the standard allowance and may use them for government services, which had a broad definition. The timeframe for the use must be obligated (orders placed for property/services, entering into contracts, etc. by the end of 2024) and must be fully spent by the end of 2026. Mayor Dial thanked Mr. Perkins for the funding overview, his presentation made it easy to follow and to better understand the many funding sources. Mr. Perkins moved to the 2017 SPLOST fund. He stated that the originally projected revenue was $9,025,000, to date, the actual revenue was $10,628,252.36 and would continue to be collected through June 2023. That projected amount was $11,500,000. The Town’s project costs, to date, was $5,208,612, leaving a SPLOST balance of $5,580,384.06. He added that the work was being completed, however, that much money was difficult to manage with our small staff. He reiterated that projects had been completed, but a few were canceled such as a GDOT project due to GDOT declining approval, and the roundabout project grew, which it Page 2 of 22  needed to. He then listed 2017 completed SPLOST projects, repair of roads and streets, with an LMIG match for $425,000, sanitary sewer expansion for $1,700,000, the full depth reclamation and repaving of Powers Court/Senoia Road for $287,402, the milling, patching, and repaving of Briarwood and Farr Roads for $523,124, the milling patching and repaving of streets within Southampton, River Crest, and Windsong for $345,000, and the Dogwood Trail culvert for $445,458. Mr. Perkins then listed the remaining projects, the Palmetto/Senoia/Arrowood roundabout for $3,500,000, the Handley Park restroom and improvements for $269,083, the Dorthea Redwine Pickleball courts for an estimated $700,000, the Pendleton culvert for $310,074.53 which was in the property acquisition phase, and the 881 Senoia Road renovations for $275,000. He added that the 881 project had been stalled due to busted pipes from the cold snap. Staff was currently waiting to hear back from the insurance adjuster to see how much they would allow for the damage. The plan was to move Recreation staff into the back of the building, so he and Mr. Langford would be meeting with them to discuss the plans moving forward. Council Member Furr asked if the remainder of the 2017 SPLOST was spoken for. Mr. Perkins shared that yes, the roundabout would take most of the remainder. He reminded Council that staff met with them individually regarding the potential of a $100,000 shortfall. The hope was that some projects may come in under budget so there would not be a shortfall. Council Member Howard asked if there was a time limit to spend the 2017 SPLOST funds. Mr. Perkins stated that there was no time limit as long as there was ongoing movement. It was common to work through two SPLOST funds at one time. Mr. Perkins briefed Council regarding the implementation of ARPA funds. He shared that the Town received $2,803,013 with the standard allowance of revenue loss. Those funds could be used for government services. He reiterated that the funds must be obligated by December 31, 2024, and spent by December 31, 2026. He also reminded Council of the $300,000 from CARES Act funds, which was elected toward public safety salaries during the pandemic. The surplus funding was then used toward the Shamrock Park playground, and other equipment for the community. He shared that ARPA funding was similar and would allow staff to apply the $2.8 Million toward personnel services this fiscal year. That would be reported in next month’s report, the remainder would be reported next April for the following fiscal year. That would mean that the funds would be obligated and spent in one movement. The funding would be spent as intended for the community. By electing this type of application, it eliminated the pressure to obligate and spend. He added that the Town’s auditors and the James Moore CPA firm approved the method. The firm was hired for that purpose, to oversee the ARPA spending and allocation. Staff would approach Council in April for a vote. Mayor Dial stated that six months ago, he recalled talk of congressional clawback regarding the ARPA funding. Mr. Perkins stated that the talk was early on before they released the second payment, and was now mute. Mr. Perkins stated that the funding should go toward government services. He split the fund into two different categories, community impact with 80% (park and facility improvements, economic development, and infrastructure), and government operations Page 3 of 22  for 20% (technology, equipment, and training). This equated to $2.2 Million for community impact, and $560,602.60 for government operation, totaling $2,8 Million. Mr. Perkins broke it down further. For community development $1,584,410.40 for signage and safety $230,000, for the public works facility $300,000, for parks and recreation improvements $30,000, and for contingencies $100,000. He then broke down each item. He stated that in the past, Council requested downtown multiuse path (MUP) improvements. That project amount along with additional downtown parking would be $1,584,410.40. He suggested expanding the MUP on the Gunnin property, and streetscape project, and enlarging the cart path down Senoia Road toward Castlewood Road as far as the funds would take them. By enlarging the sidewalks, it would accommodate golf carts downtown, which would be safer than sharing the road. He added that for that particular project, additional parking could also be considered. Mr. Perkins shared the breakdown for signage and safety projects. He stated that the amount would be $230,000. This would be for upgrades to all Town facility signs, way- finding signs, and parking signs. It would also allow for digital speed signs and traffic data monitoring for Senoia Road, Spencer Lane, and Swanson Road. He added that Spencer and Swanson were share-the-road targets. Studies show that these devices had a positive impact on speed. The devices also record data similar to the SMART trailers. Mr. Perkins stated that there was $30,000 for park and facility improvements which were for resurfacing the tennis/basketball courts at Shamrock Park and Veteran Park updates. He added that he had received a request to add a Space Force and Merchant Marine flag. If those flags would be considered, the flag poles would need to be resituated and maintained. He also spoke of adding some sort of military static such as a small artillery piece or carrier. With this would come costs for transport and a concrete pad. Mr. Perkins had someone in the military currently working on that for him. Mayor Dial stated that it seemed like a low number for resurfacing the courts. Mr. Langford (low audible) stated that it was the quote given for a type of acrylic surface paint. Mr. Perkins added that it was only a preliminary estimate that could be adjusted through ARPA funding if needed. Mr. Perkins stated that there was $300,000 budgeted for a new enclosed and fenced-in pole barn at Handley Park. The removal of the current pole barn would create additional downtown parking. Council Member Campbell mentioned purchasing the remaining Deyton property behind Town hall. Mr. Perkins informed Council that Ms. Sandra Stiltner mentioned giving the Town the first right of refusal for the purchase however, their timeline would be much longer and not in line with our current plan, plus may cost more in the future. He advised moving forward with the pole barn plan. Mr. Perkins stated that $100,000 was placed in the ARPA budget for any unanticipated costs for the associated projects. Page 4 of 22  He then moved to ARPA funding for government operations in the amount of $560,602.60. This amount would be split evenly for four department categories totaling $140,150.65 each. The four categories would consist of public works, administration and court, police and leisure services (library and recreation). He gave examples of purchases for the police: body cameras, an upgrade to in-car laptops, radios, 1 patrol vehicle, lock-out kits, jump bags, rapid ID units, new laser units, and stop sticks. The library, and recreation would also include the museum. Their list consisted of a recreation golf cart, office technology and furniture for their new space (881 Senoia Rd), funding for activities and programming, and Handley Park scoreboards. The library lists consisted of: children’s and teen area upgrades, a golf cart, books, and other equipment/services. The museum’s list consisted of upgrades. He noted that the 6 passenger golf carts would be used to travel between facilities/parks and they would also reduce the Town’s need to rent golf carts for events like Founders Day. Mr. Perkins stated that ARPA funding for administration and court would consist of: the digitization of court records, Laserfiche Interface for the record management system, open records management software, a radio base station for the court office, new monitors for the breakout room and conference room B, A/V upgrades for chambers/courtroom, after-hours call box for the front door, technology replacements (staff computers and plotter), training and staff development, staff polo shirts for events, and other software, equipment, and services. He added that the chambers and courtroom needed upgrades to audience mics to the two tables and for the audience, the current mics were noise canceling so the clerks and audience were unable to hear most audience comments from the recordings. The call box would be a good safety feature for after hours. If someone needed a report or an officer, all that was needed was a push of a button, that would take a citizen straight to dispatch. Mr. Perkins shared the ARPA fund requests from public works: a new dump truck, a salt spreader, 1 portable diesel light tower ($15,000), and other small equipment. He added that Mr. Kelley, Public Works Maintenance Tech I, had repaired the dump truck as much as he could, it was at the end of its life. Council Member Campbell asked about permanent lighting at Shamrock Park. Mr. Perkins stated that EMC could install lighting but it would not have an on/off switch. The cost was similar to the towers. The towers could also be utilized for storm clean-up and traffic accidents. The Town would also not be bound to a monthly cost. Mr. Trocquet added that for the Shamrock Park upgrades lighting was a topic and if a stage was erected, lighting would also be associated with that. Council Member Hill inquired about the future crosswalk on Senoia Road from Town Hall to Shamrock Park. Mr. Perkins stated that the project was included in the 2023 SPLOST list. If SPLOST did not pass, staff would come back to Council because the stage would be a $2 Million or less project. Mayor Dial thanked Mr. Perkins for the many hours he spent on the presentation. Mr. Perkins thanked staff for the hours that they put into assisting with the ARPA presentation. Page 5 of 22  Mr. Perkins began a discussion regarding personnel needs. He informed Council that Ms. Ciara Willis as part of her duties assisted Ms. Baker with occupational taxes and open record requests, she also assisted finance with accounts payable, and the front desk, and she was also the Downtown Development Authority’s secretary. He added that he was big on succession and had planned on promoting Ms. Willis to the Assistant Clerk position. She was currently working on her Clerk Certification and would being her Record Certification soon. Her role and duties would not change but she would be certified. She had already taken on additional duties. He wished to recognize her for her abilities and added that by promoting her it would not be a huge cost to the Town. He then discussed the need for an additional Accounting Specialist. He shared that currently Ms. Beach and Ms. Smith made up the Finance department. He reminded Council of the auditors dinging staff during the audit for several years of the lack of separation of duties. We are unable to reach that task with only two staff members. They currently work very hard and their workload is increasing. He added that Ms. Beach also wore an HR hat that took her time for onboarding new hires and answering questions regarding retirement and other insurance questions from forty employees. They were just trying to stay afloat. Mr. Perkins shared a comparison chart for Accounting Specialists for surrounding cities that have similar populations as the Town. Tyrone currently had 7,718 citizens with 2 finance employees and 0 HR dedicated staff, Auburn had 7,902 citizens, 2 finance and 2 HR, Cumming had 6,639 population, 3 finance, and 2 HR, Hampton had 8,184 with 4 finance and 1 HR, Hawkinsville had 5,324 with 3 finance and 0 HR, and Toccoa had 8,300 with 3 finance and 1 HR staff member. He gave some insight regarding this position. In 2016 when Ms. Beach’s position was created, the Town’s budget was $3.5 Million, currently, the Town’s budget was $11.5 Million. He shared that the finance staff had to handle ARPA funding, maybe 2 SPLOSTs, 8 grants (vs 2 in 2016), 32 capital projects along with HR duties. We need additional staffing to ensure compliance with the Governmental Accounting Standards Board (GASB) regulations and HR laws. He then shared additional responsibilities for the finance department: there were 11 active funds, 5 bank accounts, SPLOST management, multi grants and loans, project accounting, departmental accounting, capital asset management, the DDA, accounts payable, ensuring proper purchasing procedures, and approvals, management of credit cards, budget preparation and management, the annual millage rate process, the audit process, the annual Department of Community Affairs report, the GASB reporting on leases and reporting on subscription-based information. He then listed the HR duties in addition to Ms. Beach’s duties: processing payroll, managing staff turnover, benefits management, FMLA management, pension and retirement, safety and risk management according to GIRMA standards, and open record requests. He stated that we all wear different hats and he did not take coming to Council for personnel lightly, however, he felt it necessary. He would gather costs and a packet together for them at a later date. Council Members Hill and Campbell agreed that it was a heavy load and Council Member Campbell added that he could attest that Ms. Beach puts in many late hours. Page 6 of 22  Mr. Trocquet approached Council with a need for a Public Works Specialist. He shared that he met with Mr. Langford and Ms. Boullion regarding the duties of sewer and stormwater project management. Staffing levels had remained the same within their departments since 2013, with the exception of additional Maintenance Workers. He stated that the population increased by 3,000 since 2005. In the fiscal year 2018/19 the Town had 5 major projects that were completed at approximately $850,000 in construction. Currently, we have 9 projects at $2,270,000 with 11 projects under design and 4 projects that are under review. He added that the demand for a project manager was increasing. He shared a comparative chart similar to Mr. Perkins’ regarding staffing. The Town had 7,500 citizens with 12.88 square miles and 7 public work employees at 0.5 staff members per square mile. Palmetto had 4,707 citizens with 12.04 sq. miles, 15 public works employees with a 63% population/93% land area and 1.2 staff members per sq. mile, Jonesboro had 4,729, 2.60 sq. miles, 8 employees, 63%/20% land, 6.2 times the staff as Tyrone, Dahlonega had 6.773, 838 sq. miles, 11 public works employees 90% population with 68% land area and 2.6 times the staff (1.3 per sq. mile), Social Circle had 4,447, 11.3 sq. miles, 12 employees, 2.4 times as Tyrone, Eatonton had 6,603 population, 20.7 sq. miles, 12 employees, 88%/16%, 2.4 times the staff, Hapeville had 6,627, 2.40 sq. miles, 20+ public works employees, 88% population/19% land area with 4 times the staff (8.3 staff per sq. mile), and Barnesville had 6,650 population, 6.1 sq. miles of land, 9 public works employees, 89% population to 47% land area and 1.6 times the staff. Mr. Trocquet added that there were three main areas of focus for A Public Works Specialist position: project management, stormwater, and sewer. He began explaining sewer and stormwater and what that demanded. With sewer, there were regular reports due for the pump stations and the system, grease traps need to be maintained, (keeping the grease levels down) overseeing the sanitary sewer inspection program and infrastructure inventory, coordinating the pump station generator routine maintenance with Coweta County Water and Sewer Authority(WASA), assist the Fulton County Public Works Director with inflow and infiltration reports, oversee the routine maintenance on air release and vacuum valves, implement and oversee the Valve Exercise Program, and assist in fielding sewer inquiries, customer service complaints, and outreach. These duties would increase as we increased our capacity. He continued with stormwater requirements: to manage field inspections of over 2,500 stormwater structures, which was very time-consuming, assist in fielding stormwater inquiries, customer service complaints, and outreach, maintaining stormwater records, regulations, ordinances, and data, informing project applicants of Town requirements, processes, and deadlines from time of initial contact to completion of projects, coordinating with the Environmental Specialist on pond inspections, annual maintenance documentation, and Green Infrastructure and Low Impact Development (GILID) maintenance, and finally, assisting the Environmental Specialist with inspections of development sites for compliance. He added that Ms. Boullion was very busy keeping up with her workload and state requirements and this load was increasing. Mr. Trocquet then covered the project management list for a Public Works Specialist: coordinating the GIS system for Town infrastructure, coordinating major and minor sewer and stormwater infrastructure projects including construction inspections, Page 7 of 22  reviewing all utility permit applications, and coordinating follow-up inspections, coordinating miscellaneous projects as assigned by Mr. Langford, and assisting Mr. Langford with coordinating the RFP’s and bidding processes for public works projects. These would take some of the load off Mr. Langford. Mr. Trocquet stated that coordinating projects took a lot of time and Mr. Langford was a pro, his skills were so finetuned, he should write a book on an RFP process. These duties were very important, to have an assistant would be ideal. He stated that there were many facets to that department and many regulations to keep up with. As we grow it becomes more difficult to maintain, having an additional person would help. Mr. Perkins began a presentation on retirement. The Town went from a standard retirement, with a minimum retirement age of 65, to the Rule of 70, with a minimum age of 55. Currently, the Town’s plan had a 1 ¼ multiplier. The employee gets a 1 ¼ % of their salary for every year they have worked with the highest 5 years of service. He gave the example of 1 ¼ of your salary, multiplied by 20 years with the percentage of income, that would be your retirement pay. He added that some surrounding cities were going to 2 and 2.5% which was a large difference. Some employees wish to retire but it was currently not beneficial. He added that the Town should not be responsible for 100% of employees’ retirement. From a recruiting, retention, and competition standpoint, he believed there should be more options. He would be requesting funding for another retirement study, not to change the retirement but to look at options for the near future. 2. Fayette County Development Authority (FCDA) update. Niki Vanderslice Mayor Dial congratulated Ms. Vanderslice on her new position. Ms. Vanderslice stated that in the past, the FCDA would come to the Town asking for money. She added that hopefully they would not be asking for money in the future and thanked everyone for their contributions for the five plus an additional year to get the FCDA up and running. She added that a check was sent to the Town last August for the unforeseen sixth year. Ms. Vanderslice introduced herself as the new President and CEO of the FCDA. Her recent position was that of the Vice Chair. She had worked in community and economic development on the state, local, and regional levels. She had since been a stay-at-home mom. She was asked to be the Interim and made the decision to take a permanent position in January. She added that it just made sense, there wasn’t enough time to acclimate a new hire. She stated that it was an exciting time to live in Fayette County. She shared that during the board’s retreat late last year, they discussed financial security and investments. With the investment funding, projects would be funded throughout the county. She stated that the stakeholders consisted of the five cities that helped fund the FCDA, the Board of Commissioners, and the Fayette County Board of Education (BOE). The board was currently working on a revolving loan fund and a grant program that would be eligible to those stakeholders. She added that the goal for the available funding would be July 1, 2023. She shared that in January and February, they facilitated focus Page 8 of 22  groups which were attended by 167 participants including some from Tyrone. The findings would be presented to the board soon and Tyrone was mentioned favorably several times in those meetings. A key issue for the board was product development and with little land available in the county it could be challenging. Ms. Vanderslice shared that additional staff was focusing on existing industries with a manufacturing element and more than 50 employees. The Fayette County Chamber would focus on smaller businesses. She added that they were also working with the BOE on workforce development. She commended Council Member Hill on her position with the FCDA as the Film Locations Coordinator. They had a pulse on the Trilith Film Studios as they continued growing and how that would impact Fayette County. She informed Council that within the 9 years prior to Trilith Studios, that land paid $100,000 in taxes. In the 9 years since, they have paid $4.2 Million in taxes, which was a good return on investment. She commended the Council for knowing who they were as a Town and added that the FCDA wanted to help the Town get to where we needed to be in future development. She added that regarding the expansion of the FCDA, they would be adding accounting services to their organization. She also shared that Q2S would be breaking ground soon in Fayetteville and also had a candidate for their first tenant. Mayor Dial asked Ms. Vanderslice if their revolving loans had parameters on how recipients would be chosen. She informed him that the recipients would come from the 7 stakeholders, with no non-profits at this time. Mayor Dial also shared his concern with initially being told that with the introduction of the film industry, Fayette County cites (Tyrone) would see ancillary businesses come in, but we have not. How do we better market ourselves for those types of businesses on the outskirts of downtown? Ms. Vanderslice stated that the FCDA was looking for better ways of tracking the data. Council Member Hill helped initiate the need for an ordinance for filming which helped. The collection of data could better help tell the story and get all the cities in a better position relating to filming. She stated that it may be the end of this year or the beginning of 2024 when that would be completed. Mayor Dial clarified that he was not talking about filming, that happened organically. He was thinking of storage, post- production, and office space. How do we market those spaces? Ms. Vanderslice shared that usually production was temporary, for 3-6 months. Mr. Trocquet stated that Powers Court office park was recently rezoned to Highway Commercial. A gentleman was going to build 3, 30,000 sq. ft. buildings with office and flex space for specialty trade contractors and the film industry. Mayor Dial asked if infrastructure could support development along Highway 74 on land before Sandy Creek. Mr. Trocquet stated that yes, however, sewer capacity was the key. Mayor Dial thanked Ms. Vanderslice and Mr. Tracy Young for their contributions and for serving on the FCDA. 3. Community Development/DDA. Phillip Trocquet, Community Development Page 9 of 22  Mr. Trocquet shared that currently, community development encompassed the DDA, building department, code enforcement, and planning and zoning. His presentation began with the 2023-24 goals and objectives. They consisted of the continued revision of the fee schedule for the Town. Also, continuing the revision process of the code enforcement ordinances. He mentioned downtown improvements such as beautification, streetscaping, wayfinding signage, and multi-use improvements just to mention a few. He shared that his department would continue with updates to development ordinances which were consistent with the LCI, and Comprehensive Plan update. Some examples were parking requirements and zoning classifications such as requirements for historic downtown homes. Another goal was matching grant activity. He shared that the matching grant activity would be directed specifically toward stretching dollars spent on streetscaping and transportation improvements in the downtown area. These funds would actually take the former studies and put them into action. Council Member Howard inquired about the Town forming a Historical Society. Mr. Trocquet stated that the Town had nothing that would be considered under the National Register of historical sites. The Town could apply and establish a district downtown encompassing the south end of Senoia Road. Council Member Howard asked if the Town had any that was considered historic. Mr. Trocquet stated that a couple of homes were built in the early 1900s but technically the 1950s and 60s could also be considered historic. Getting started would not essentially allow for preservation. Council Member Howard shared that in that case, the north end could also be listed, such as the Gunnin buildings and the former Mundy’s location. Mr. Trocquet stated that he would need to do more research on the matter. Mr. Trocquet shared before and after examples of street designs, and streetscaping, along with multi-use paths. Staff would facilitate ways to slow downtown traffic and allow for better walkability. He also showed examples of MUP for better mobility and safety and added that the Town planned on expanding and building wider paths downtown. He then shared the Downtown Development Authority’s (DDA) objectives. He began with the DDA’s role of promoting a positive image of the downtown area through events and marketing. He stated that the DDA was committed to making the most of what made Tyrone unique, to further economic vitality and development opportunities. He stated that the DDA served as the backbone organization representing downtown economic interests ensuring that resources and opportunities would effectively implement the Town’s vision. Lastly, the DDA would continue to support public and private design that enhanced aesthetic appeal as well as pedestrian-friendly streets and places downtown. He added that the downtown focal point was Shamrock Park, with Town services across the street and the Post Office close. Mr. Trocquet expanded on the DDA goals. He began with the former fire station redevelopment. He listed 3 loan sources that were available, all with low interest. The Page 10 of 22  loans were from GMA, FCDA, and the GA Cities Foundation. The DDA was seeking a well- established restaurant use and site redevelopment. An RFQ was drafted in the pursuit of a restaurant tenant. Mr. Trocquet then listed the 2023 First Friday events to bring attendance to Shamrock Park: May 5 Motowners, June 2 Jackie Pelfrey, July 7 Men of SAE, August 5 Hunter Callahan, and September 1 Movie Night. He thanked Ms. Ownes and Ms. McClenney for their dedication to promoting those family-friendly events. Mayor Dial mentioned that Hunter Callahan hailed from Tyrone. Mr. Trocquet shared that the DDA would be coming to Council asking for a transfer of funding from the FCDA to the DDA. The budget included insurance, events, training, utilities, etc. There were costs to running a DDA. A steady stream of funding would take time. He added that previous contributions and refunds from the FCDA would ensure continued overhead cost and event continuity in perpetuity. It would also allow the DDA to set dollars aside for smaller redevelopment operations such as re-painting, landscaping, or façade grants. These grants could help with streetscaping or allowing businesses such as Spezannos Village Market to open up their front for outdoor seating. Council took a 10-minute recess at 10:50 am. 4. Public Works- Scott Langford, Town Engineer / Public Works Director Mr. Langford began the fiscal year 2023-2024 goals with transportation. He shared that roadside tree pruning and removal would be ongoing. They would begin with sidewalk repairs in Tullamore, Maple Shade, Brooks Drive, and Laurel Forest. They would also complete the construction of the Tyrone Road cart path. More projects would include road resurfacing of Strawberry Lane, Laurel Lake Road, Ridge Road, Laurelwood Drive, Foxford Run, East Crestwood (Senoia – SR74), Huntingdon Court, and Tyrone Road near SR-74 to the railroad tracks (Ethel Land). Among the road preventive maintenance, would be crack sealing and pavement markings. He shared that the TIP project on Dogwood Trail would be bid out and the County would begin construction this fiscal year. He added that roadway signage replacement would be ongoing. Mr. Langford stated that an intersection study was on the books for Senoia/Castlewood Roads due to the streetscaping and improvements along Senoia Road. That intersection may need more improvements in the future and could be placed on the 2023 SPLOST list if approved. He stated that his staff would work on improving their permitting processes including ordinances for streets, utilities, land disturbance for developments, and driveways. This would also include sidewalks and mailboxes. He also stated that he would like to see metal piping for infrastructure as it would better protect the homeowners. Council Member Campbell suggested taking down the large tree in the Senoia/Castlewood Roads intersection, as it pertained to the intersection study. It would improve the look of the intersection, plus the tree was dying. Council Member Furr asked why did Laurel Forest need sidewalk repairs? Mr. Langford stated that a citizen pointed out 2 trip hazards near the catch basins. Page 11 of 22  Council Member Furr inquired about the Tyrone Road repair near the railroad tracks. She requested it be repaired some time ago and asked if a developer was still planning on developing that area. Mr. Langford stated that the first developer fell through and another developer was looking into the Valleywood Road area. He added that the opposite end on the Palmetto Road side also needed to be looked at more carefully regarding the intersection and streetscape. Could we wait another year or two? Mr. Perkins stated that yes, that area on Tyrone Road needed to be repaired near the railroad. A smaller development was in discussions. We could keep kicking the tire or improve that intersection per Council’s request. Council Member Furr suggested repairing it now. Council Member Howard stated that the area was always wet. Council Member Furr confirmed that there were underground springs at that location. Mr. Langford moved on to environmental and stormwater. He began naming the top 5 stormwater projects: Shamrock Park Pond improvements which included tree removal, overflow pipe, and the possibility of overflow from downtown parking. Council Member Howard asked if the pond behind the former fire station could help with overflow. Mr. Langford stated that it could be a possibility however, Shamrock Pond may be a better solution. Council Member Howard inquired about the future walking path behind the post office and fire station. Mr. Langford stated that yes, that was in the plan along with moving the pole barn to allow for more downtown parking. Mr. Langford then continued with his presentation on environmental and stormwater projects. The list of stormwater projects continued with the Pendleton dam category I upgrade, culvert replacements and repairs, Adams Lake dam improvements, and ongoing maintenance on Town-owned ponds. Council Member Furr asked if the Town-owned Adams Lake. Mr. Langford stated that we did not, but we did own the road over the dam. Council Member Campbell asked if the homeowners had any financial responsibilities. Mr. Langford stated that was a conversation that Council, management, and legal needed to have. Council Member Howard asked about Valleywood Road lake. Mr. Langford stated that staff was optimistic that a developer would handle that when they developed the property. She clarified that it was on the paved section. Mr. Davenport stated that the section in question was owned by a citizen. Mr. Langford continued his presentation regarding environmental and stormwater and listed a few more projects on their list: quarterly category I dam inspections, new EPD requirements for Stormwater Management Program in 2023, infrastructure new 5-year reporting cycle (20% per year inspection), permits, plan review, inspections, stop work orders, EPD reports, Waters of the State Determinations, Education Outreach, and ordinance revisions. He shared that Ms. Boullion was working very diligently on her reports. He added that they would be working toward a revised stormwater management program, an enforcement response plan, an illicit discharge plan, and developing/adopting GI/LID practicability policy. He ended with staff continuing their Page 12 of 22  high school internship program. The students were working on stormwater projects, library/recreation projects, and a sewer Excel project. Mr. Langford then listed the facility goals for 2023-24: relocation of the pole barn, replacing the HVAC unit at the Redwine park concession area, 881 Senoia Road foundation repair, replacing the flooring and painting the interior of the library, evaluating the library parking lot, and the consideration of hiring a janitorial service for the general cleaning of Town facilities. A discussion took place regarding the HVAC unit at Redwine park. Mr. Langford stated that the cost could be up to $7,000. Council Member Howard suggested a ductless air conditioner. Mr. Langford stated that it would work if the water was taken out of the center section of the building and then used for storage, currently, it was a concession area. Mr. Perkins stated that Mr. Maldonado with the Tyrone Youth Baseball Association was interested in perhaps starting up another softball league at Redwine Park. Discussions began regarding parking on the street and the need for better signage at the park. Mr. Langford informed Council that the 881 Senoia Road building foundation was not as dire as initially thought. The current option may be to seal by caulking instead of rebricking. Also, regarding the library parking lot, an option would be to lay a high-grade sealant and to restripe. Mr. Langford then moved to the public works equipment requests. He listed the need for portable lights, a tractor/skid steer/CTL implements (broom sweep, side mower, mulch head, grapple, and trencher), a dump truck, bucket truck, pick-up trucks, utility bed truck, compact track loader, a root pruner, and a stump grinder. He added that some funding would fall under SPLOST funding. Council Member Furr asked why would they request a compact loader on tracks than one with rubber tires. Mr. Langford stated that it would be better for off-road and working in the brush as stumps would puncture the tires. Council Member Furr added that a track vehicle was also more expensive to repair, but agreed that it was more efficient. Mr. Langford shared their goals for sewer: to continue system maintenance with Coweta WASA, to replace pump station 2 generator, to convert pump station 3 to natural gas, to improve education, tracking, and inspections for fats oils and grease (FOG), pipe and manhole repairs and I & I reports (complete design and construction), sewer capacity, northern county area sewer capacity planning, and the Southampton sewer manhole stabilization project. Council Member Campbell inquired about relining the pump stations. Mr. Langford stated that there was no current damage or need to reline at this time. Mr. Langford shared their Tree Fund goals. He stated that staff would continue to collect funding for tree removal per the Town’s ordinance and utilize funding for downtown Page 13 of 22  streetscaping and park projects. The tree fund would be used to plant trees of a certain size, not shrubs. Council Member Campbell asked where the tree fund came from. Mr. Langford stated that it came from developments that were unable to complete their landscaping requirements, based on density and acreage. Mayor Dial gave the example of GoodWill’s requirements and contribution to the tree fund. Council Member Furr warned not to plant underneath the wiring at Shamrock Park along Senoia Road. Council Member Furr then asked about the brick pavers located on Laurelwood Road. Mr. Langford shared that their purpose was not for traffic calming. She stated that the bricks were raised and she asked for them to be removed. It was added for the school children to walk over to the bus stop. A motion was made to remove the brick pavers located on Laurelwood Road for a smooth service. Motion made by Council Member Furr, Seconded by Council Member Hill. Voting Yea: Council Member Howard, Council Member Campbell. 5. Library - Patty Newland, Library Supervisor Ms. Newland shared that she had been live-streaming the meeting and added that up to that point infrastructure and the normal running of the Town were discussed. She was beginning the Leisure Services section where they served the citizens and added that they were in the people business. She shared that each week new families were coming to the library for the first time. She informed Council that at the end of 2022, statistics were as followed: 69,339 circulations for 2022, attendees totaled 6,765, 169 programs, and 15,283 computer sessions. She felt that she and her staff were in tune with what their patrons wanted and wished to add more programs soon. Council Member Campbell asked what types of programs. Ms. Newland shared that she did not want to be pigeonholed for younger children so she wanted to add more programs for middle and high school kids. She added that the Children and Youth Services Coordinator, Kate Chambers had added taste tests for the teens such as Pop- Tarts and sodas. Staff would also continue with the Zombie Apocalypse, and that word of mouth always helped to add new members. Mayor Dial asked if the program’s members were repeat members. Ms. Newland stated that programs such as Chess accommodated most ages. The age breakdown was youth ages 11-17, and 18 and up were considered an adult. Families ages 5-10 were the bulk of attendees. Page 14 of 22  Ms. Newland shared the library's free resources: Zoo Atlanta, Georgia State parks & historic sites, Center for Puppetry Arts Museum, The Bremen Museum, Chattahoochee Nature Center, Go Fish Education Center, Macon Museum Pass, Michael C. Carlos Museum on Emory Campus, and the Alliance Theatre - 4 free tickets. Council Member Campbell shared that he and his family have utilized several free programs. Ms. Newland then shared the library partnerships: Georgia Farm Bureau Passport & Book of the Month Program, Fox-In-A-Box Exhibit, and Georgia Memory Net. The Georgia Memory Net program was a state-wide program through Emory that assisted families with members suffering from dementia. They were constantly adding programs that added culture. Mr. Perkins asked if Ancestry.com was through a grant and if the museum could partner with them. Ms. Newland stated that it was through Galileo and yes it was through a grant and that she could research if they could partner. Mayor Dial inquired about Fox in a Box. Ms. Newland shared that it was a very interesting display and a formal program. The next two days for the formal program were March 17th and 28th. She shared the online services: Galileo, Mango Languages, Ancestry.com, and Find a Grave USA. She shared that the library ordered a Bluetooth speaker, a microphone, and a lavalier microphone through a LibTech Grant 2023. This was a grant through the state that budgeted for everything that the public touched such as computers, tablets, and a smart board. She added that the Fox-in-a-box was currently displayed at the library. The Tyrone branch was chosen as one of the libraries to receive the exhibit to showcase and educate the public on the history of the Atlanta landmark. The display started during COVID season and patrons could walk in and read or attend the hosted program through libraries. Local people speak of their history and experiences with the Fox Theatre as part of the program. She added that if you have visited the Fox, at least go for the architecture. She shared that the library had a new partnership with Georgia Memory Net. This was a statewide program developed with Emory University and was dedicated to fighting Alzheimer's and other forms of dementia. It was a cruel disease and a lot of misinformation was out there. This was a way to be better informed. The library also had handouts. She hoped that in the near future, a representative would be willing to come and speak at the library. She shared pictures and a plan for a covered path between the library and recreation buildings. She also shared ideas for updating the children's area and the reference desk area. She stated that an Eagle Scout project provided them with 4 beautiful, stained Adirondack chairs that overlooked the park/lake. She shared that she sees the area between the library and recreation building as a separate venue. She would like to see some grading and landscaping. She thanked the public works guys for their assistance in hanging lights in that area. Page 15 of 22  The area currently housed a couple of picnic tables and she would also like to purchase some oversized games. Ms. Newland envisioned programs or poetry readings for the space. Mayor Dial asked if soft seating was discussed or just the cover for the path. She discussed that the area was near the former septic tank which had remained mushy and wet, the cover could help with that. She would not be opposed to making the cover wider. Her hopes were to obtain a rendering of what the area could look like. Mr. Perkins offered that as part of the 2023 SPLOST if passed would be grading for that area. Ms. Newland reiterated that a cover would assist with the elements for those that go from one building to the next and for outdoor programming. Recreation could also utilize the space. Ms. Newland stated that the building was 15 years old and some areas such as the children’s area and the reference desk area needed some upgrades. She found a window bench for the children’s area. She would like to turn the reference area into a teen area with shelving, a charging area, and comfy seating. She added that the inside also needed painting and modern flooring would be nice and more durable, especially in the work area. She added that staff was looking forward to adding more programs and that she appreciated her staff. Council Member Howard stated that she was blown away by all of the activities that were offered and how many citizens have tapped into them. Council Member Campbell asked about the “hotdog” cart. Ms. Newland shared that the cart would be fixed-up to attend Town functions, housing flyers, book marks, and other materials. It would be a good way to mingle with the crowd and also inform them. Mayor Dial opened a conversation regarding signage for the library. Ms. Newland agreed that the library needed better wayfinding signage to the library. They did a good job of advertising on social media but better signage would be beneficial. We are trying to reach more people. Mr. Perkins informed everyone that updated signage was on the project list. By not knowing what business would end up on the corner of Commerce/Senoia, temporarily, a library staff member could add information to the Town Hall marquee. Council Member Hill suggested a book display similar to that at the Trilith Village. Mr. Perkins stated that staff would be working with a designer for a packet to visualize what each sign could look like and the costs. Council took a 15-minute break at 12:17 pm for lunch. 6. Recreation - Linda Owens, Recreation Manager, and Krista McClenny, Recreation Assistant Ms. McClenny filled in for Ms. Owens. She shared that Ms. Owens had been very accommodating while recovering. She shared their successes from 2022: the implementation of the Tyrone Tree Farm during Christmas 22, the expansion of the Tree Lighting Celebration to 2:00 pm - 6:00 pm, the addition of a Christmas Market, the inclusion of DDA in the Christmas event, the addition of an art activity class, the inclusion of Disney Princesses at Halloween, the coordination of the First Friday events, adding a Spring Market, May 5th (Cinco de Mayo) and the floating Christmas tree. Page 16 of 22  She added that she was a vendor for the previous Spring Market and now she would get to see it from a different angle. Council Member Campbell inquired about the art activity class as it would relate to the art classes now being held within the former Tyrone Elementary School. Ms. McClenny stated that the group was just a group of women enjoying their fellowship and painting together. Ms. McClenny updated Council on the 2023 priorities. She shared that within the short month, she had been there she was working on expanding the recreation volunteer base. She had already reached out to partner with several local organizations such as Operation Mobilization. She had also reached out to Sandy Creek Highschool and its different organizations that required volunteer hours. She was also working to build their new Pickleball program. She was working with the Huddleston’s which were members of the Professional Pickleball Registry (PPR) and have won many medals. They would be assisting with lessons and forming tournaments. Mr. Perkins stated that currently, there were several different individuals related to Pickleball, and we need a single point of contact. Council Member Campbell also knew people with credentials. Mayor Dial stated that folks asked for the Pickleball courts, and they needed to form a volunteer board. Ms. McClenny stated that she was also currently researching surrounding courts in the local area; how many, their costs, and availability. By acquiring the information, they would be better equipped when the program took off, and others from the surrounding areas would be looking for available courts. Council Member Howard asked if the Huddlestons were local. Ms. McClenny stated that they were. Ms. McClenny informed Council that they were working on an ad reel to show before the movie, during the DDA First Friday, movie event in September. The ad would also highlight the library and recreation programs. She then listed other priorities for 2023: a Back to School Bash, recreation and library hosting events together, adding a yoga class, and special programs. She added that staff would also step up efforts to better inform businesses of current events and offer more ways to be a part of and or sponsor events. She shared that the Back to School Bash would work with schools in the district to have families attend. The goal was to have everything oversized such as games, sunglasses, and big turkey legs. The Way of Life Church would work with the Rotary would gather backpacks and school supplies, and the local barber shops could offer haircuts. She also shared that the new classes would be set-up as others with a 25%/75% cost split. The instructor receives 75% and the Town receives 25% of the profit. She expanded on the hosting of events for recreation and the library. When senior services are added, they would like to bring back Lunch & Learns. This would include the Great Pollinator Census from the Fayette County Extension and UGA. She shared that they would also like to bring back the quilters and initiate CAVA lessons. She was also excited to announce Goat Yoga coming soon. Page 17 of 22  She then listed ways for promoting more event growth: launching an Elf on a Shelf social media campaign, promoting the Pickleball program with classes and tournaments, and creating a reel for the DDA and Town to be shown before the movie, on Movie Night in September. Ms. McClenny listed the special events for 2023: April 21 Spring Market with Sandy Creek Jazz band, May 5 would be the First Friday event which was Motown, June 2 would be country, July 7 funk/80's, July 21 Big Back to School Bash, August 4 Hunter Callahan would perform, September 1 the movie How to Train Your Dragon would play, October 6 and 7 Founders Day, and finally, November 26 the tree lighting and Christmas Market. Ms. McClenny then gave a brief overview of the budget. The special programs line had $16,000 for FY22-23, not all was spent and some of the remainders were offered to the DDA for their First Friday events. She shared that this fiscal year staff was requesting $31,000 for the Christmas fireworks show, an ice-skating rink, and the Christmas Mer- Go-Round. Most of the cost would be offset through ticket sales and perhaps sponsors. She shared that staff was requesting $17,000 for park maintenance. This would be for the resurfacing and painting of the concrete pad at Shamrock Park located in front, for the Strongman competition. Mayor Dial excused himself at 12:54, Mayor Pro Tem took her seat. Ms. McClenny listed the additions to existing events. Founders Day would add the Shamrock Wheel (Ferris Wheel) and carnival game trailers. The Christmas program would add an ice-skating rink, fireworks, and a merry-go-round. She then touched on the Founders Day budget and the Christmas decoration budget. Last year’s Founders Day did not happen so sponsors were given the opportunity to move their sponsorships. The AAbby Group moved theirs to sponsor the Christmas fireworks show. She stated that this year staff was asking for $50,000 for a 50’ Ferris Wheel and game trailer, and they would also be pursuing additional sponsorship money. This would include working with Home Depot for Edison lights for the park. The need was 60 strands of 48’ each. She would also like to bring the “Elf off the Shelf” event to Home Depot. Council Member Hill asked if the lights would only be for Christmas. Ms. McClenny shared that the lights would stay up throughout the year. She then gave a visual of the game trailer. She shared that the ice-skating event would cost $10 per 20 minutes with time bracelets, the carousel would be $1, the Ferris Wheel $2, and Zip Line $5. This would offset costs and assist with crowd control. She announced that the Founders Day entertainer would be Rongo and Friends, a Ringo Starr tribute band. The other entertainer would be the Block Party Band from Peachtree City, featuring classic rock, R&B, and pop. They were also trying to get Ken Scott (magic) and the Birds of Prey show. Council Member Campbell asked who would provide the ice skates. Ms. McClenny stated that the rink vendor would provide them. Page 18 of 22  Ms. McClenny then shared the Christmas decoration budget with Council. Last year’s budget was $12,000 with a deficit of $853.85 due to the quality upgrade. This year they were requesting $18,000, $10,000 would go toward fireworks. Mr. Perkins asked to include Chief Mundy in the next fireworks meeting for safety measures. Ms. McClenny stated that $5,000 would go toward the ice-skating rink. Staff was looking for a sponsor like Home Depot to increase levels and to cover the merry-go-round. She shared the idea of sponsorship activation such as a cooling station from Coke. They could market themselves and assist the Town. Ms. McClenny gave an account of the proposed Christmas decorations: wreath bows, paper lanterns, lights for lanterns, a giant wreath for the clock tower with lights, a lighted arch for Shamrock Lake bridge, lighted deer, large ornaments, swag over Senoia Rd., light pole garland, business lights (trees), lighted Christmas packages, and 60 strands of Edison Lights. Council Member Campbell shared that there were large ornaments currently stored upstairs at 881 Senoia Road in the Christmas room in black plastic bags. 7. Municipal Court - April Spradlin, Court Clerk Ms. Spradlin introduced herself and shared that she had an amazing assistant, Lindsey King. The Town Prosecutor was Amy Godfrey and if she could not attend, her husband Issac Godfrey would. She also shared that Alisha Thompson was the Town’s Judge. Ms. Spradlin shared the Municipal Court Mission Statement; Tyrone Municipal Court is committed to having the trust and confidence of the people we serve to fulfill our constitutional role. She shared the department took training seriously. She added that Judge Thompson and Prosecutor Godfrey had completed their annual training and would continue with their respective certifications. Ms. Spradlin shared that she would attend a Virtual Georgia Records Conference, obtain her annual recertification through the UGA Institute of Continuing Judicial Education, and obtain her TAC recertification. Ms. Lindsey King the Assistant Court Clerk would attend Municipal Court Clerk Training, obtain her GCIC Certification, and complete the Criminal History training. Ms. Spradlin shared that their accomplishments consisted of the completion of the GCIC audit for the Tyrone Police Department and Tyrone Municipal Court. She thanked Chief Mundy for their assistance. They also completed the Town audit with Rushton and Company, continued to maintain records in accordance with the State of Georgia Official Judicial Branch Retention Schedule, and finally, continue to maintain a positive working relationship with the Fayette County Magistrate Court for handling all warrants for the Tyrone Police Department and first appearance hearings. One of her goals was to digitize her records by the use of the intergraded software, Laserfiche. Page 19 of 22  Ms. Spradlin stated that the court adjudicated a total of 1,101 citations including traffic violations, city ordinance violations, misdemeanor drug cases, serious traffic cases (including DUIs), and cases transferred to state or state/superior court. There was an increase in funds of $284.71. She then reviewed the court fines collected and pain from January-December 2022. Ms. Spradlin shared her department goals for 2023. To maintain the GCIC requirements and training for court and the police department, maintain the security of the building, to have no appeals or formal complaints, complete all training requirements through ICJE and annual recertification, and maintain courtroom security and develop a virtual court procedure. She added that larger courts had better options for virtual, however, they were attempting to find a smaller angle to make it work for Tyrone. 8. Public Safety - Randy Mundy, Police Chief Chief Mundy began by sharing that at the last Council meeting, a gentleman inquired about the use of the blue mailboxes located at the Tyrone Post Office. He checked into his concern regarding the post office ceasing their use, temporarily. He stated that there was attempted vandalization, however, the public could still use them. He added that the Post Master shared that new ones were on their way. The Post Master encouraged everyone to place their mail in the boxes before 5:00 pm Monday – Friday or noon on Saturdays, that was when the boxes were emptied. He then spoke regarding the resurfacing of the concrete pad located at Shamrock Park. He added that it was not level and needed to be, he also shared that the Tyrone Strongman logo would be painted on top when leveled. Chief Mundy shared that 2022 was a good year and the department met all of its goals. He added that in 2022, the Part 1 crime rate totaled 75, and Part 2 was 127. The Town was ranked number 3 in the state as being the Safest City in Georgia. His goal was to keep Part 1 under 100, and Part 2 under 200 for 2023. Another goal was to be ranked Georgia's SAFEST city this year. He listed all of the community outreach programs: 4th annual Citizen's Police Academy in the Fall, STOP - Students/new driver program, Coffee with a Cop, Zombie Apocalypse at the library, Touch a Truck at Birch Elementary, HOA meetings, Truck or Treat Founders Day booth, and making smores at the Christmas Tree Lighting event. He added that the STOP program began last year and was a way to acclimate new drivers on what police officers were looking for if they were ever pulled over for any reason. He shared four purchase requests for the next fiscal year through ARPA funding: a Ford F-150 fully loaded, a patrol vehicle fully equipped, Dodge Charger equipped excluding radio and radar, 6-radar signs, and an additional message trailer current one was purchased in 2009. He added that the F-150 would come in handy when pulling over to pick up such items as a bicycle or to remove items from the road. Page 20 of 22  He expanded on the radar signs and message trailer they were proven speed deterrents, and the radar would be a permanent fixture. When there was a need for a speed study, staff would only need to download the information from their desktop. Council Member Campbell asked about the average purchase of new vehicles per year. Chief Mundy informed Council that staff was asked to tighten their budgets during COVID (2020), placing them behind the curve for vehicle rotation. No vehicles were purchased and staff was attempting to catch up. Council Member Campbell asked if the vehicle purchase total could be increased for a year or two. Chief Mundy stated that normally, two were purchased. He would request 3 this fiscal year, and possibly 3 next year putting them back on track. XI. PUBLIC COMMENTS: The second public comment period is for any issue. Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. XII. STAFF COMMENTS Mr. Perkins thanked staff for an outstanding job today. This was something that was not just thrown together. He commended their hard work today, and throughout the year. XIII. COUNCIL COMMENTS Council Member Campbell commended staff for relating the extensive about of information. He thanked everyone for their hard work. Council Member Howard announced that May 15th was the second-year anniversary of the Town Museum. She invited everyone to attend the Saturday, May 13th celebration beginning with the Coffee and Cars, car show from 9 am to 11 am. Their program would begin at noon. She added that there would also be an anniversary cake. She also informed everyone of the Easter celebration with the Easter Bunny on April 2nd. Council Member Hill stated that a citizen shared that she watched the last Council meeting online and added how impressed she was with the Town Manager. He was very smart and thorough. Page 21 of 22 XIV. EXECUTIVE SESSION XV. ADJOURNMENT A motion was made to adjourn. Motion made by Council Member Campbell. Voting Yea: Council Member Howard, Council Member Hill, Council Member Furr. The meeting adjourned at 1:28 pm. By: Attest: Eric Dial, Mayor Dee Baker, Town Clerk Page 22 of 22