Town Council Meeting

TYRONE TOWN COUNCIL MEETING MINUTES July 06, 2023 at 7:00 PM Eric Dial, Mayor Gloria Furr, Mayor Pro Tem, Post 4 Linda Howard, Post 1 Brandon Perkins, Town Manager Melissa Hill, Post 2 Dee Baker, Town Clerk Billy Campbell, Post 3 Dennis Davenport, Town Attorney Council Member Billy Campbell and Town Engineer / Public Works Director Scott Langford were absent. Also present: Sandy Beach, Finance Manager Patty Newland, Library Supervisor I. CALL TO ORDER II. INVOCATION III. PLEDGE OF ALLEGIANCE IV. PUBLIC COMMENTS: Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. V. APPROVAL OF AGENDA A motion was made to approve the agenda. Motion made by Council Member Furr, Seconded by Council Member Howard. Voting Yea: Council Member Hill. VI. CONSENT AGENDA: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Approval of June 15, 2023 meeting minutes. 2. Approval of the following agreements: Block Party Band Founders Day October 7th for $1,200, Deep South Contract Fireworks Founders Day October 7th for $12,000, and Deep South Contract Christmas November 26th for $9,600. 3. Approval of the contract for the Founders Day Ferris Wheel rental from Palmetto Rides for $9,745. Page 1 of 5  4. Approval of contracts for Santa for the Christmas Program and Rongo & Friends for Founders Day. A motion was made to approve the consent agenda. Motion made by Council Member Hill, Seconded by Council Member Furr. Voting Yea: Council Member Howard. VII. PRESENTATIONS VIII. PUBLIC HEARINGS IX. OLD BUSINESS X. NEW BUSINESS 5. Consideration to approve the appointment of Mr. Brad Matheny to Planning Commission Post 2. Eric Dial, Mayor Mayor Dial shared that he would like to nominate Mr. Matheny for the position of Planning Commission Post 2. He then asked for a motion. A motion was made to appoint Brad Matheny to Planning Commission Post 2. Motion made by Council Member Howard, Seconded by Council Member Hill. Voting Yea: Council Member Furr. Mayor Dial read the oath, and Mr. Matheny agreed and signed. Mr. Matheny thanked everyone, and he looked forward to serving the community. 6. Consideration to Award the construction of the Tyrone Road Multi-Use Path PW-2021- 18 project to Piedmont Paving Incorporated. - Scott Langford, PE - Town Engineer and Public Works Director Mr. Trocquet introduced the item for Mr. Langford. He shared that for the Tyrone Road Multi-Use Path (MUP) the low bidder was Piedmont Paving at $393,645.68. He recommended approval. A motion was made to award and authorize the Mayor to execute a contract to Piedmont Paving Inc. for the construction of the Tyrone Road Multi-Use Path, project number PW- 2021-18, for $393,645.68. Motion made by Council Member Hill, Seconded by Council Member Furr. Voting Yea: Council Member Howard. Page 2 of 5  7. Consideration to Award the professional engineering services for the development and procurement of the Annual and Emergency Service Contracts for Sewer (Project PW- 2023-13) to Integrated Science and Engineering for $11,580. - Scott Langford, PE - Town Engineer and Public Works Director Mr. Trocquet stated that there was a need to develop comprehensive annual contracts for both a sewer annual service contract and a sewer emergency service contract. The contracts would identify at least one construction company to assist the Town when routine or maintenance work was needed on sewer infrastructure and at least one company when work was needed during an emergency involving sewer infrastructure. He stated that Integrated Science and Engineering (ISE) had offered a proposal to develop the documents and assist in procuring the two contracts. He added that the total proposed fee was $11,580. A motion was made to award and authorize the Mayor to execute a contract to Integrated Science and Engineering for the development of the Annual and Emergency Service Contracts, Project PW-2023-13, for $11,580. Motion made by Council Member Furr, Seconded by Council Member Howard. Voting Yea: Council Member Hill. 8. Consideration to approve the purchase of two Generac MLT6SKDS-STD4 tower lights for an amount not to exceed $26,000 from Yancey Rents. Phillip Trocquet, Assistant Town Manager Mr. Trocquet informed everyone that the Public Works Department budgeted for the purchase of diesel Generator Town Lights for use at Town events and in the field in case of night work or emergency work. The tower light sought was a Generac MLT6SKDS- STD4 which would serve the Town well for both Public Works functions and special events. He added that long-term, it would allay rental costs for such lights, which was our current method of utilization. He recommended approval. A motion was made to approve the purchase of two Generac MLT6SKDS-STD4 tower lights from Yancey Rents, not to exceed $26,000. Mr. Perkins reminded everyone that Yancey rented, but they also sold new products and that the two lights would be new with a 2-year warranty. Motion made by Council Member Howard, Seconded by Council Member Furr. Voting Yea: Council Member Hill. 9. Consideration to approve the Purchase and Installation Quote from Aqua Doc for a replacement fountain for Shamrock Park in an amount not to exceed $8,383.41. Phillip Trocquet, Assistant Town Manager Mr. Trocquet stated that the fountain at Shamrock Park Pond had been non-functional for several months. Staff pursued quotes regarding replacement vs. repair from Aquatic Environmental Services "Aqua Doc.” Page 3 of 5  He added that it was determined that a replacement of the fountain was preferable to a repair given the temperamentality of the system as well as the 5-year warranty that came with a new system. He recommended approval of the full replacement. Council Member Furr asked if the fountain displayed different colors. Mr. Trocquet clarified that the installation was only for the fountain, not the lighting. Mr. Perkins added that it was only for the motor for the pump. A motion was made to approve the purchase of the 2023 AquaMaster Masters Series Fountain system for an amount not to exceed $8,383.41. Motion made by Council Member Furr, Seconded by Council Member Hill. Voting Yea: Council Member Howard. XI. PUBLIC COMMENTS: The second public comment period is for any issue. Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. XII. STAFF COMMENTS Mr. Perkins reminded everyone that tomorrow night was another DDA First Friday event with the Men of SAE. There would be food trucks and vendors on site. The event would be from 6:00 pm – 8:00 pm. Mr. Perkins shared that staff was accepting applications for the Tyrone 101 Citizen’s Municipal Academy which would begin on Monday, September 11th, from 6:00 pm – 8:00 pm and would continue every Monday through October 23rd. There would be a different topic each week. He added that he was looking forward to the academy and that this project was part of his CPM training. He stated that it was announced on July 1st. Mr. Perkins also shared that Town staff and Management would hold the quarterly Talk of the Town, also informing citizens of upcoming projects. The next talk will be held on July 26th. He added that the talks were also very informative and educational. XIII. COUNCIL COMMENTS Council Member Howard asked if a letter could be sent to resident Anne Hansard, wishing her a Happy Birthday, being that she was over 100 years old. Mr. Perkins stated that an administrative proclamation could be issued. Mayor Dial updated everyone once again on the status of the Tyrone Post Office. He shared that he had a letter sent to the property owner and also had a conversation with them. The owners live in California, and they, along with a contractor, planned on renovating the building, which should take approximately four months. He added that asbestos had been found. The good news was that before the fire, a 5-year lease had been signed. He shared that the United States Postal Service (USPS) still had not reached out to the Town, and even the postal workers did not have any information. Page 4 of 5 XIV. EXECUTIVE SESSION A motion was made to enter into Executive Session for one real estate item. Motion made by Council Member Furr, Seconded by Council Member Howard. Voting Yea: Council Member Hill. A motion was made to reconvene. Motion made by Council Member Furr, Seconded by Council Member Howard. Voting Yea: Council Member Hill. XV. ADJOURNMENT A motion was made to adjourn. Motion made by Council Member Howard. Voting Yea: Council Member Hill, Council Member Furr. The meeting adjourned at 7:29 pm. By: Attest: Eric Dial, Mayor Dee Baker, Town Clerk Page 5 of 5