Town Council Meeting

TYRONE TOWN COUNCIL MEETING MINUTES August 03, 2023 at 7:00 PM Eric Dial, Mayor Gloria Furr, Mayor Pro Tem, Post 4 Linda Howard, Post 1 Brandon Perkins, Town Manager Melissa Hill, Post 2 Dee Baker, Town Clerk Billy Campbell, Post 3 Dennis Davenport, Town Attorney Also present: Sandy Beach, Finance/HR Manager I. CALL TO ORDER II. INVOCATION III. PLEDGE OF ALLEGIANCE IV. PUBLIC COMMENTS: Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. Ms. Jessica Whelan who lives on Valleywood Road shared that the Healing Through Highways event warranted further discussion. The event could have an environmental impact on the Shamrock Park Lake, she asked that it be moved to the regular agenda for discussion. V. APPROVAL OF AGENDA A motion was made to approve the consent agenda with the change of moving item number 3 from Consent to New Business. Motion made by Council Member Campbell, Seconded by Council Member Howard. Voting Yea: Council Member Hill, Council Member Furr. VI. CONSENT AGENDA: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Approval of minutes from July 20, 2023. 2. Approval to purchase a Police Radio for the Tyrone Police and Court Administrative Offices for $5,339.86. 3. Consideration to renew the 2021 Transportation Traffic Engineering Services Contract with POND, Inc. A motion was made to approve the consent agenda. Town Council Meeting Page 1 of 5 August 03, 2023  Motion made by Council Member Campbell, Seconded by Council Member Hill. Voting Yea: Council Member Howard, Council Member Furr. VII. PRESENTATIONS VIII. PUBLIC HEARINGS IX. OLD BUSINESS X. NEW BUSINESS 4. Approval of the Healing Through Highways event at Shamrock Park which is open to the public on August 9, 2023, from 5:00 pm - 7:00 pm. Mr. Perkins stated that the reason why he asked Council prior to the meeting to pull the item for further discussion was staff’s concern regarding the release of the balloons and also concerns from the public. There was no fundamental issue with the event itself. He recommended the approval of the use of the park for the event, however, to not allow the balloon release as part of their event. Council Member Campbell inquired about the purpose of the release of the balloons. Mr. Perkins explained that according to the item cover sheet, they want to have a balloon release to help participants to safely and privately identify, process and release any past trauma. Program addresses HIV epidemic in rural areas of Georgia with the focus on TGNC communities. Mr. Perkins added that the TGNC was part of the transgender community. A motion was made to approve the event with the elimination of the balloon release. Motion made by Council Member Campbell, Seconded by Council Member Hill. Voting Yea: Council Member Howard, Council Member Furr. 5. Consideration to award the 2023 Sinkhole Repair 220 Stonewyck project to URETEK USA, Incorporated for $34,238. Scott Langford, PE Public Works Director / Town Engineer Mr. Langford explained that a hole was reported in the River Crest subdivision near 220 Stonewyck Drive in the Town’s right-of-way. The Town’s infrastructure, two gravity sewer lines, sewer force main, and stormwater culvert were inspected and were not the issue. There was a small seepage in the sewer manhole but it did not appear to be the problem. He added that after further research on the depth of the gravity sewer, there was a possibility that the trench for the sewer line was affected by the blasting of rock, from the quarry. The cracks at times could be large enough to bring in soil. Because of this, the use of a high-density, hydro-insensitive polyurethane structural polymer (foam) was chosen as the repair method. The foam would be injected making the soil around the crack stronger, creating a type of seal. The product was also not affected by water. URETEK was recommended by a contractor that had great success with URETEK. He explained that the company would drill many small holes injecting the product allowing the product to adhere to the open cracks. Page 2 of 5  The project estimate is $29,238. Since the exact quantity is not known, staff was asking for a $5,000 contingency in the event more polymer was needed for a total of $34,238. He added that the funding would come from the Enterprise Fund. Council Member Campbell asked when the sinkhole began. Mr. Langford shared that the first call came through at the end of April. At the time, there was a small hole dug beside a homeowner’s meter. Fayette County Water Authority had no service call on file for that address. Staff then backfilled the hole, thinking maybe it was from the homeowner’s own repairs. After the rain, the hole expanded, at which Mr. Langford closed that portion of the road. Council Member Campbell declared that no one knows at this point how large the hole is. Mr. Langford explained that the two options were to utilize the filler, or tear up the entire road and chase the tear. Mr. Langford shared that if staff knew of the source, a flowable fillable liquid would be used to seal the area. He suggested that the method before them would find the void and fill it. If excavation was the chosen method, the cost would begin at $34,000. Council Member Campbell shared his concern about the uncertainty of how long the hole had been forming, the cracks could reach further than estimated. He asked Mr. Langford, if that method did not work, what steps would then be taken? Mr. Langford shared that the hole grew quickly, however, the road was currently not indicating signs of stress. The elbow was located through excavation and the pumps were turned on with no movement indicated. All other methods were also attempted and Council was left with the method before them. He explained the method and clarified that if the cracks were small, the solvent would seal the lines along with the soil making the barrier stronger. Council Member Campbell asked for Mr. Langford’s comfort level regarding the current integrity of the road. Mr. Langford stated that his concern level was so high that he closed that section of the road before July 4th. He added that he felt confident that the solution before them would be a good one. Council Member Campbell asked for a timeframe. Mr. Langford stated that they would begin on August 10th (weather permitting) and complete the task on August 11th. He explained that a camera would be used to determine that the foam would be filling the holes and not reaching into the sewer lines. Mr. Langford reiterated that the sewer lines currently, were in great shape with no damage. He added that he consulted with a professional that had been the head of Peachtree City WASA, and he shared that the pipes looked great. Mr. Perkins stated that the Town also consulted with Crawford Grading regarding ground penetrating radar but because of the depth, the radar may not be able to dive that deep. He added that Mr. Langford had explored all options. Mr. Langford shared that staff would continue to monitor the situation. A motion to award the 2023 Sinkhole Repair 220 Stonewyck project to URETECK USA, Inc. for the amount of $34,238. Page 3 of 5  Motion made by Council Member Howard, Seconded by Council Member Hill. Voting Yea: Council Member Campbell, Council Member Furr. XI. PUBLIC COMMENTS: The second public comment period is for any issue. Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. XII. STAFF COMMENTS Mr. Perkins reminded everyone to attend the Downtown Development Authority’s First Friday event at Shamrock Park tomorrow night with Hunter Callahan as the entertainment, 30 vendors and also food trucks. The event will be from 6:00 pm – 8:00 pm. Ms. Beach announced that there would be three Millage public hearing meetings coming up, one on August 10th at 9:00 am, August 15th at 5:00 pm, and August 17th at 6:30 pm, the adoption would be during the regular Council meeting at &;00 pm. Mr. Langford gave a shout-out to the Public Works crew. He stated that the crew was trained and had the opportunity to operate the new hydro-vac on the sinkhole excavation. They did a great job in operating the piece of equipment. Council Member Furr agreed that they were a great group of guys. XIII. COUNCIL COMMENTS Council Member Howard asked when the opening day of Pickleball was. Mr. Perkins stated that the contract was still working on a punch list and that he was working with Recreation on a Grand Opening Day. There would be a soft opening as soon as the contractor released their approval. Mr. Perkins stated that he had received a couple of calls regarding what the Town was planning on doing regarding non-Tyrone citizens playing on our courts, he stated, “Nothing”. The park was a public park and the courts were built through SPLOST funds which was a County-wide funding source. Council Member Furr asked if there could be a time limit placed on the courts. Mr. Perkins stated that staff had looked into that however, the quasi-Citizen Pickleball Advisory Group suggested that certain days and times be dedicated to “open play”. Other times would be first come first served. Part of the outcry was that other surrounding courts were always full. Council Member Campbell shared that the contractor S.H. Creel of the Pendleton Dam project received many shout-outs of a job well done from residents. Citizens stated that they were all polite and always cleaned up every day after working in the hot sun. Council Member Campbell also gave a shout-out to Mr. Perkins for his Talk of the Town held at Town Hall on Monday. He gave a wonderful presentation that was packed full of important information. He added that citizens could locate the meeting on the Town’s website. He also added that the Pickleball courts looked amazing. He suggested sodding Page 4 of 5  the open space. Mr. Langford stated that the section would be hydro seeded, sodding was not included in the cost. Council Member Howard inquired about traffic signage for the soon-to-be very popular Pickleball courts. Mr. Perkins shared that “no parking” and “residents only beyond this point” signs had been ordered and that the situation would be monitored. He added that if the signs were ignored, the officers could later enforce them needed. Council Member Howard mentioned that emergency vehicles would need to get by. Mr. Perkins also mentioned that the road was not meant to have parking on the shoulder. XIV. EXECUTIVE SESSION XV. ADJOURNMENT A motion was made to adjourn. Motion made by Council Member Campbell, Seconded by Council Member Hill. Voting Yea: Council Member Howard, Council Member Furr. The meeting adjourned at 7:38 pm. By: Attest: Eric Dial, Mayor Dee Baker, Town Clerk Page 5 of 5