Town Council Meeting

TYRONE TOWN COUNCIL MEETING MINUTES April 18, 2024 at 7:00 PM Eric Dial, Mayor Gloria Furr, Mayor Pro Tem, Post 4 Jessica Whelan, Post 1 Brandon Perkins, Town Manager Dia Hunter, Post 2 Dee Baker, Town Clerk Billy Campbell, Post 3 Dennis Davenport, Town Attorney Also present: Sandy Beach, Finance / HR Manager Patrick Stough, Attorney, filled in for Dennis Davenport I. CALL TO ORDER II. INVOCATION III. PLEDGE OF ALLEGIANCE IV. PUBLIC COMMENTS: Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. V. APPROVAL OF AGENDA A motion was made to approve the agenda. Motion made by Council Member Campbell, Seconded by Council Member Hunter. Voting Yea: Council Member Furr, Council Member Whelan. VI. CONSENT AGENDA: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Approval of Council meeting minutes from March 21, 2024, March 26, 2024, March 28, 2024, and April 4, 2024. A motion was made to approve the consent agenda. Motion made by Council Member Hunter, Seconded by Council Member Campbell. Voting Yea: Council Member Furr, Council Member Whelan. Town Council Meeting Page 1 of 6 April 18, 2024 VII. PRESENTATIONS VIII. PUBLIC HEARINGS IX. OLD BUSINESS X. NEW BUSINESS 2. Approval of the purchase of eight (8) solar speed monitoring signs from Elan City at a cost of $23,800.00. Brandon Perkins, Town Manager Mr. Perkins informed everyone that the FY2024 budget was approved with $30,000.00 in assigned funds allocated for the purchase of speed monitoring signs. He added that two signs were purchased and installed along Senoia Road in September 2023 and had performed well. He stated that during the March 26, 2024, budget workshop, Council directed staff to move forward with the purchase of eight additional signs with the remaining $23,490.00. He added that staff received quotes from eight vendors and the lowest responsible bid was from Elan City (the supplier of the original two signs on Senoia Road) for $23,800.00. He shared that the cost did not include the purchase of the posts required for mounting the signs, which would be another ~$5,000.00. He stated that the total, including posts, would be approximately $28,488.00. He restated that $23,490 would come from Assigned Funds, and approximately $5,000 would come from the Public Works line 100-40-52-2205 for the additional funding for signs and posts. He added that he initially recommended the following placements: 2 signs along Swanson Road - 2 signs along Castlewood Road - 2 signs along Tyrone Road - 2 signs south of the Downtown area on Senoia Road. He explained that a feature tracks traffic incoming and outgoing. He shared that the Town could maximize the use by placing on near East Crestwood Rd. on Senoia coming into town. It would free up a sign to possibly go on Briarwood Rd. Mr. Perkins did agree that two should be placed on Castlewood Rd. due to its length and perhaps one on Farr Rd. He stated that staff would come back with a more solid plan for the signs and added that Mr. Langford also planned on adding two additional signs in the next budget. If approved the maximum amount would be $28,488 which would include the posts. Council Member Furr asked why there was a need for two signs on Swanson Rd. as it was a short road. Mr. Perkins stated that he planned to take one and place it on Spencer Rd. The display should face where the speeders come from. Council Member Campbell stated that he was surprised that Mr. Perkins found eight bidders and agreed with the placement of a sign on Briarwood. He added that all eight bidders were comparable, and he was happy with Elan City. He stated that he would be training the police officers on how to dial into Bluetooth to download the information from the signs. Page 2 of 6  A motion was made to approve the purchase of eight solar speed monitoring signs from Elan City not to exceed $28,488. Motion made by Council Member Campbell, Seconded by Council Member Whelan. Voting Yea: Council Member Furr, Council Member Hunter. 3. Consideration to award project PW-2024-01, the 2024 Asphalt Resurfacing project to Atlanta Paving and Concrete Construction Company, Incorporated. Scott Langford, Public Works Director / Town Engineer Mr. Langford stated that this year’s asphalt resurfacing project consisted of Strawberry Lane, Laurelwood Road, Ridge Road, Foxford Run, Laurel Lake Rd, and a small section of Tyrone Road from RR tracks to Ethel Lane. He added that the project was advertised, and bids were received on April 10, 2024. The lowest responsive and responsible base bid was $777,006.51 and bid alternate 1 for removing the sidewalk and replacing sod at the intersection on Laurelwood at $10,000.00. Mr. Langford stated that funding would come from the General Fund and the 2024 LMIG Fund. He recommended approval. Mayor Dial stated that according to the bid sheet Atlanta Paving was a good price. Council Member Furr inquired about the sod and sidewalk removal on Laurelwood Rd. Mr. Langford explained that the road crossing hump would be removed along with a portion of the sidewalk that was unnecessary. Council Member Campbell inquired about the Tyrone Rd. Ethel Lane portion. Mr. Langford explained that there were many complaints regarding that section of the railroad crossing and Tyrone Rd. He added that when the County’s Tyrone Rd. Palmetto Rd. paving project came around, that portion of the road may not need to be included and should last for years. Council Member Furr asked when the project would begin. Mr. Langford stated that it would begin right after the culvert project that was currently underway. A motion was made to award project PW-2024-01 the 2024 Asphalt Resurfacing project and for Mayor Dial to execute the Agreement to the Atlanta Paving and Concrete Construction Company, Inc. for the total sum of the Base Bid and Bid Alternate 1 at $787,006.51. Motion made by Council Member Whelan, Seconded by Council Member Campbell. Voting Yea: Council Member Furr, Council Member Hunter. 4. Consideration of closing Arrowood Road during Roundabout construction. Scott Langford, Public Works Director / Town Engineer Mr. Langford stated that there was a staging plan for traffic flow during the construction of the roundabout. The plan would close the upper tip of Arrowood Rd. for approximately 3 months. Residents along Arrowood could get in and out, however, they would need to travel in the opposite direction. Page 3 of 6  He listed the time delays on Senoia Rd. during the morning peak hours. It would go from 17 seconds to 50 seconds. The evening peak hours would go from 40 seconds to 120 seconds. He added that this closure would save the Town $80,000 to $100,000. He stated that during construction there will be delays at the Tyrone/Arrowood/Spencer intersection. He added that there would also be concrete barriers added for protection. Council Member Campbell asked if Spencer would be closed during the consultation phase. Mr. Perkins stated that only Arrowood Rd. would be closed. Council Member Hunter inquired about signage for Arrowood Rd. and asked how the residents would be informed of the closure. Mr. Langford stated that by social media, the message board in front of Town Hall, and the email blast. Mr. Perkins stated that letters would be sent to the homeowners. Mayor Dial reiterated that the closure would save the taxpayers $80,000 to $100,000. Council Member Whelan inquired about how long the closure would take. Mr. Langford stated that the contractor was estimating 2 to 3 months. Council Member Campbell suggested routing vehicles from Interstate 85 to downtown via Briarwood Rd. Mr. Langford stated that they could also travel through to Senoia Rd. Council Member Campbell shared his concerns regarding 18-wheelers traveling down Briarwood Rd. and asked for signage. Mr. Langford stated that the detour signage would be next on the list for routing and that he would notify the Police regarding trucks traveling down Briarwood as they were not allowed. Council agreed on the Arrowood Rd. closure option. No motion was required. 5. Approval of a resolution “Pledging to practice and promote civility in the Town of Tyrone” as part of the Georgia Municipal Association’s (GMA) Embrace Civility program. Brandon Perkins, Town Manager | Dia Hunter, Council Member Mr. Perkins shared that the Georgia Municipal Association's (GMA) Embrace Civility program was introduced in 2023 and was designed to “encourage city leaders to promote civility…”. He added that Council Member Hunter brought it to him suggesting that Council adopt the Resolution. He stated that he had emailed Council with additional information from the GMA website on the topic. Council Member Hunter stated that when he and Council Member Whelan attended training in Athens, the program was mentioned to them. The program was to have cities pledge to conduct all meetings in a civilized manner. He added that the Tyrone Council already did that. There would be no requirements and Peachtree City and Fayetteville were current members. Council Member Campbell asked if there was any oversight from GMA for the program. Council Member Hunter shared that there were no requirements. Page 4 of 6  Mr. Perkins stated that he contacted Freddie Broome at GMA. Mr. Broome stated that GMA had no enforcement, the goal was to place civility at the forefront. Council Member Campbell stated that it sounded like a nice initiative, however, one of the things that he was most proud of was, that even though Council may not always agree they had always remained civil toward each other. His opinion was don’t fix what isn’t broken. Council Member Whelan stated that Tyrone was a town of civility and we do not need GMA for that. She added that they all took oaths when they began their terms upholding the U.S. Constitution, State Constitution, and the Town Charter. We already hold each other accountable; the GMA initiative was not necessary. A motion was made to adopt the Civility Resolution. Motion made by Council Member Hunter. Motion dies from lack of a second. XI. PUBLIC COMMENTS: The second public comment period is for any issue. Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. XII. STAFF COMMENTS Mr. Langford gave the Maintenance staff a shout-out. A sales representative for the speed cushion on Ashland Trail was present took pictures and stated what a great job staff did accomplishing the project. Mr. Langford announced that the working relationship between Mallet Engineering and Piedmont Paving helped save the Town approximately $69,000 which was 17.5% lower than the original contract price for the Tyrone Rd. multi-use path project. Mr. Langford stated that he had applied for and received a 2024 LMIG supplement GDOT Grant for $165,167.48. He added that the GDOT project was 100% paid with no local match. The project would consist of paving Drumcliff, Yeats, Kylemore Ct. and Kylemore Pass. The Town would also participate in the 2025 LMIG project which was a 70%/30% match with the Town usually paying $130,000 of the portion. Mr. Perkins updated Council on the tire dump on Lloyd Ave. and shared that the tires were gone. The landowner heard from him and the EPD that same morning. Mr. Perkins told the property owner that if it was not cleared it would become a Code Enforcement issue. He added that the EPD informed the property owner that the earliest they could come out would be in 4 months. The next morning the tires were removed, and the property owner had them removed at their own cost. Mr. Perkins stated that hopefully, EPD could reimburse a portion to the property owner. Mr. Perkins informed Council that the Department Heads had received their budgets through ClearGov and they could begin putting their numbers in. He stated that the draft budget would be available at a Council morning workshop in late May. Page 5 of 6  He stated that the public hearing would be in early June and the adoption of the budget in late June. Mr. Perkins shared that he was working with Mr. Langford on a draft RFP for the tennis court and basketball court resurfacing project which was through Assigned Funds. Mr. Perkins reminded Council that they approved a sign placement commemorating the 250th Anniversary of the Revolutionary War from the Daughters of the Revolution (DOR) at Veterans Park. Mr. Perkins met with them, and they both decided to place the sign off the walkway between the flags and the gazebo. The DOR wanted to have an installation ceremony on Saturday, June 22nd possibly at Veterans Park. They would also like as many Council members in attendance as possible. Mr. Perkins reminded everyone of the Spring Market at Shamrock Park tomorrow night from 5:00 p.m. to 7:00 p.m. Mr. Perkins informed Council that there was an issue with the new chipper motor, and it would be replaced because it was under warranty. The new dump truck would arrive tomorrow and all it required was markings. Mr. Langford (inaudible) stated that there would be a bid opening next Wednesday for the crack sealing. XIII. COUNCIL COMMENTS XIV. EXECUTIVE SESSION XV. ADJOURNMENT A motion was made to adjourn. Motion made by Council Member Hunter, Seconded by Council Member Campbell. Voting Yea: Council Member Furr, Council Member Whelan. The meeting adjourned at 7:44 p.m. By: Attest: Eric Dial, Mayor Dee Baker, Town Clerk Page 6 of 6