Town Council Meeting

TYRONE TOWN COUNCIL MEETING MINUTES May 02, 2024 at 7:00 PM Eric Dial, Mayor Gloria Furr, Mayor Pro Tem, Post 4 Jessica Whelan, Post 1 Brandon Perkins, Town Manager Dia Hunter, Post 2 Dee Baker, Town Clerk Billy Campbell, Post 3 Dennis Davenport, Town Attorney Also present: Phillip Trocquet, Assistant Town Manager Sandy Beach, Finance / HR Manager Lynda Owens, Recreation Manager Patty Newland, Library Supervisor Absent: Scott Langford, Town Engineer / Public Works Director I. CALL TO ORDER II. INVOCATION III. PLEDGE OF ALLEGIANCE IV. PUBLIC COMMENTS: Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. Mayor Dial invited a Boy Scout in the audience to speak. Zack Lowe from Troop 181 stated that he was in attendance for his merit badge. V. APPROVAL OF AGENDA A motion was made to approve the agenda. Motion made by Council Member Hunter, Seconded by Council Member Campbell. Voting Yea: Council Member Furr, Council Member Whelan. VI. CONSENT AGENDA: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Approval of April 18, 2024 minutes. 2. Approval of the Union City Elk Lodge donating 10 large tables and 40 chairs to the Tyrone Recreation Center. Page 1 of 5  3. Approval of Christ Church of South Metro Atlanta events at Shamrock Park on June 5 from 5:00 p.m. to 8:00 p.m. and on June 12, 19, 26, July 10, 17, 24, and 31, events are from 6:00 p.m. to 7:30 p.m. and open to the public. 4. Approval of the 6-hour L.E.G.A.C.Y Fundraising competitive event at Dorthea Redwine Park on November 16. 5. Consideration to purchase 2 Kenwood VM7000 In Car Radios for the two Criminal Investigation Division Vehicles. 6. Consideration to purchase a Kustom Smart VMS 11 Autonomous Portable Changeable Message Sign in the amount of $16,975.00. 7. Consideration to commit funding for the ARC TIP Project FA-02 2024 Local Let Resurfacing Project in the amount of $191,785.29 A motion was made to approve the consent agenda. Motion made by Council Member Campbell, Seconded by Council Member Furr. Voting Yea: Council Member Whelan, Council Member Hunter. VII. PRESENTATIONS 8. Presentation of a proclamation to Town Clerk Dee Baker and Asst. Town Clerk Ciara Willis in recognition of May 5 - 11, 2024 as Municipal Clerk's Week. Eric Dial, Mayor Mr. Perkins stated that Professional Clerks played an important role in cities and counties. He recognized Ms. Baker, Town Clerk, and Ms. Ciara Willis, Assistant Town Clerk for their contributions to the Town and read the proclamation. VIII. PUBLIC HEARINGS IX. OLD BUSINESS X. NEW BUSINESS 9. Consideration to award the 2024 Roadway Crack Sealing project PW-2024-29 to Deep South Industrial Services, Incorporated for $35,545.16. Scott Langford, Town Engineer / Public Works Director Mr. Trocquet presented for Mr. Langford and thanked Mr. Phil Malon, the County Manager, and County Commissioners for approving Tyrone as a partner regarding item number 7 under consent, the Transportation Improvement Program (TIP). He stated that the crack sealing project, was a technique to extend the life of asphalt roads. Staff bid out 3.8 centerline miles of two-lane roads and 0.07 centerline miles of four-lane roads to be crack-sealed.  The locations of these roads were Carriage Oaks (commercial area), Kirkley Rd, Handley Rd, Tyrone Rd (RR to Handley), Senoia Rd (Powers Court), Arrowood, Castlewood, and Peggy Lane. Bids were received and opened on April 24, 2024. The lowest responsible bidder was Deep South Industrial Services, Incorporated at $35,545.16. He recommended approval. A motion was made to award the 2024 Roadway Crack Sealing project PW-2024-29 to Deep South Industrial Services, Incorporated for $35,545.16. Motion made by Council Member Whelan, Seconded by Council Member Hunter. Voting Yea: Council Member Campbell, Council Member Furr. 10. Consideration to Award the 2024 Stormwater Inspection Services project PW-2024-28 to Integrated Science and Engineering, Incorporated for the fee of $9,738. Scott Langford, Town Engineer / Public Works Director Mr. Trocquet informed everyone that under the Georgia Environmental Protection Division (EPD) compliance requirements, the Town inspected Town-owned stormwater infrastructure over 5 years. The Town inspects its infrastructure annually at approximately 20% per year and reports this information to EPD. He stated that Town staff had obtained a professional consultant to assist with requirements. The service included inspections and integrating the inspections through deliverables that would transfer into the Town’s GIS system. He recommended approval. Council Member Hunter inquired if the service was checked randomly. Mr. Trocquet clarified that they were supplementing Ms. Boullion’s inspections as there were thousands to inspect. Inspections were performed according to priority and area. A motion was made to award the 2024 Stormwater Inspection Service project PW-2024- 28 to Integrated Science and Engineering, Incorporated for $9,738. Motion made by Council Member Campbell, Seconded by Council Member Furr. Voting Yea: Council Member Whelan, Council Member Hunter. XI. PUBLIC COMMENTS: The second public comment period is for any issue. Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. XII. STAFF COMMENTS Mr. Perkins informed Council that staff was working diligently on the annual budget along with still learning the new software. The annual budget workshop will be held on Wednesday, May 15th at 3:30 a.m. Mr. Perkins announced that the Downtown Development Authority’s First Friday event would take place at Shamrock Park tomorrow night from 6:00 p.m. to 8:00 p.m.  Mr. Perkins stated that he, Ms. Baker, and Ms. Spradlin met that morning with a representative from the open records software Justfoia. He believed that the software would be an effective and time-saving tool. Mr. Perkins opened a discussion with Council regarding the current aging banners at Veterans Park. He stated that Council Member Whelan had brought it to his attention that she would like them replaced. He displayed several examples of banners for the park. All agreed on four banners from Custom Display Sales. Ms. Baker shared that Mr. Perkins’ son Cooper had just attained his Eagle Scout rank. Mr. Perkins stated that he was very proud of his son. Ms. Baker announced that early voting was taking place for the General Primary at 945 Senoia Road through May 17th with hours of 9:00 a.m. to 5:00 p.m. including two Saturdays and the election would be on Tuesday, May 21st. XIII. COUNCIL COMMENTS Council Member Hunter gave a shout-out to staff and Ms. Owens and Ms. McClenney for an outstanding Spring Market event on April 19th. Each year more and more are attending. Mayor Dial liked the band. Ms. Whelan began a discussion regarding the possibility of the creation of a downtown historic area. She added that during the Streetscape Committee meeting the topic was brought up. There were beautiful historic homes and buildings located along Senoia Road. She asked if staff would be willing to pursue national recognition. She understood that state recognition would be more difficult and involved. Property owners could benefit from the recognition for restorations. Mr. Trocquet agreed and added that there was a national designation to obtain although it did not carry as much power as the state designation. He would do research and report back to Council. Council Member Hunter inquired about the ownership of the property as it pertained to ordinances as some may be grandfathered in. Mr. Trocquet stated that there would be architecture requirements. He added that ordinance changes would come with approval from the state and would require a Board, such as the DDA. It would be a big lift to gain all requirements from the state. Council Member Whelan stated that it would add the to value of the Town to recognize approximately twenty historic buildings downtown. Mayor Dial and Council Member Furr wanted more information regarding the current property owner’s rights. Mr. Trocquet stated that he would outline that in his report. Council Member Hunter stated that it would be prudent to gather all information and before moving forward seek the opinions of the property owners.  Mr. Davenport stated that an overview would be a good beginning point, and then speak with the property owners if you wish to move forward. XIV. EXECUTIVE SESSION A motion was made to move into Executive Session for one item of threatened litigation. Motion made by Council Member Furr, Seconded by Council Member Hunter. Voting Yea: Council Member Campbell, Council Member Whelan. A motion was made to reconvene. Motion made by Council Member Furr, Seconded by Council Member Whelan. Voting Yea: Council Member Campbell, Council Member Hunter. XV. ADJOURNMENT A motion was made to adjourn. Motion made by Council Member Campbell. Voting Yea: Council Member Furr, Council Member Whelan, Council Member Hunter. The meeting adjourned at 7:38 p.m. By: Attest: Eric Dial, Mayor Dee Baker, Town Clerk