Town Council Regular Meeting

Town of Tyrone Council Meeting Minutes November 1, 2012 Present: Mayor Eric Dial Mayor Pro Tem Gloria Furr Council Member Ken Matthews Absent Council Member Ryan Housley Council Member Linda Howard Town Manager Kyle Hood Finance/HR Manager Penny Hunter Town Attorney Dennis Davenport Town Clerk Dee Baker Call to Order, Invocation and Pledge of Allegiance Mayor Dial called the meeting to order at 7:00 p.m. The invocation was given by Dr. Howard Dial from Berachah Bible Church in Fayetteville. The invocation was followed by the Pledge of Allegiance. Public Comments: Approval of Agenda Mayor Dial stated that the attendees and Council have an updated copy of the agenda. Council Member Furr made a motion to approve the current agenda. Council Member Howard seconded the motion. Motion was approved 3-0. Approval of the Consent Agenda: Approval of Minutes, October 18, 2012. Council Member Housley made a motion to approve the consent agenda. Council Member Howard seconded the motion. Motion was approved 3-0. PRESENTATIONS/RECOGNITION: Peachtree City Councilwoman Kim Learnard’s introduction of the Fayette College and Career Academy. 1|Page Ms. Learnard gave her presentation of the Fayette College and Career Academy. The program is a private and public partnership supported by business, education, and political leaders. She stated as a Peachtree City Council Member and Engineer she has reached out to several businesses and has taken many tours. She asked them, “how is your hiring?” The feedback was not positive due to lack of qualified applicants. Ms. Learnard stated that she then put together a team of 8 industry leaders, 8 politicians, and 8 educators. After working with these individuals it was evident that there was a skills gap to fill. She stated that after researching this problem they stumbled across a concept a College and Career Academy. Fayette County Southern Crescent College (technical college), Clayton State College (4 year college), and the local high schools get together to bridge a gap making the hiring process more competitive. She ended by stating that a “charter document” will hopefully be approved by the Fayette County School Board and the program will continue to move forward. Mayor Dial stated that the program makes sense in that it saves the school system a lot of money and is very efficient. Please encourage the school board to follow through with this process. Ms. Learnard encouraged everyone that supports this issue to visit the Fayette County Board of Education (www.fcboe.org) website the fourth bullet down is the Superintendent Search Survey. Council Member Furr had several questions for Ms. Learnard. She asked how do House Bills 161 and 186 fit into the process. Ms. Learnard stated that HB 186 states that all 8th graders, starting next fall will have to choose a career path. The College and Career Academy will help facilitate that path. She added that SB 161 sets up an agency that administers the College and Career Academy grants. Council Member Furr then asked if this process eliminates FTE (Full-time equivalent) money that each student receives by the state. Ms. Learnard stated that this process is FTE money. There is no additional money. Council Member Furr asked out of the 1,326 students, 36 % graduated with technical certificate, how many were hired after being certified. Ms. Learnard stated that currently we do not have that information. Generally education does not track that information; however the College and Career Academy will be more efficient at tracking the students after graduation. Council Member Furr asked Ms. Learnard for clarification on the $41,000 given by the Fayette County Board of Education for a study for the program. Ms. Learnard stated that $5,000 was given for the needs assessment for the program and the results are forthcoming around January 2013. She added that $36,000 was to pay the consultant. The school system, Southern Crescent Technical College, Fayette County Development Authority and an industry partner all provided $5,000 each for the study. PUBLIC HEARING: 2|Page 1. Consideration for rezoning by Shaw Custom Homes for a 35.72 acre plat located on Laurelwood Drive from CR3 to R-20. Kyle Hood, Town Manager Mr. Hood stated that Council Member Matthews absence presents a technical problem. Mr. Davenport elaborated. He stated that the vote on the Public Hearing would have to be a unanimous 3-0 vote. Being that there are only 3 Council Members present, this will have to be up to the petitioner whether or not to proceed. Mr. Graham stated that he would like to proceed. Mr. Hood presented the rezoning item application number RZ-2012-03; parcel number 0742002, 35.72 acres. The request is to rezone the property from CR-3 to R-20. Mr. Graham stated that he purchased the property in March 2012. It was sold with the infrastructure already in place for an 11 acre lot subdivision. Everything was tested and checked with the exception of zoning. Originally the property was zoned CR-3 with conservation overlay which allowed reduced lot size. Some infrastructure will have to be changed in order to utilize the lot size and the streets. He selected R-20 because it appeared that zoning designation fit the project. Mayor Dial opened the Public Hearing. No one spoke in favor or opposition. Council Member Furr stated her concerns for the potential of blasting, especially on the higher lots. Mr. Graham stated that tests were run on approximately every lot and nothing indicated a need to conduct any blasting. Mr. Davenport added that if there was a need for blasting and damage occurred he would be liable and should be insured. Mr. Hood stated that the Planning Commission recommended denial of the request for, due to increased density and the conflict it would create with the Town of Tyrone Future Land Use Map for that area. Council Member Housley made a motion to deny the rezoning on Laurelwood Drive from CR3 to R-20. Council Member Howard seconded the motion. Motion was approved 3-0. OLD BUSINESS: 2. Update for the Local Maintenance and Improvement Grant (LMIG). Kyle Hood, Town Manager Mr. Hood presented an updated summary list adding a resurfacing project. He stated that 7 of the 15 projects that were initially presented do qualify for the grant. He added that they do not 3|Page meet the spending threshold to allow the Town to maximize the funding from the state. Since then more projects have been added to the list, totaling $10,000 to $20,000. Mr. Hood stated in addition to those particular projects he would like for Council to consider adding the resurfacing of Laurel Cir. Mr. Hood stated that he will create an updated list of all projects for the public’s viewing. Council Member Furr made a motion approve the summary list provided by Mr. Hood. Council Member Howard seconded the motion. Motion was approved 3-0. NEW BUSINESS: 3. Approval of Town Holidays for 2013. Kyle Hood, Town Manager Mr. Hood stated that there are a few changes that need to be made to the Personnel Manual, one of which is a revision to the Town official holiday schedule. He stated that the employees were surveyed asking their opinion on which holidays they would like to add to the holiday schedule. The top two choices were Good Friday and an additional day to New Years. Most employees voted to observe Good Friday. He asked that “floating holiday” be taken out and change to personal day or personal leave. The next request is to change the language to reflect “2 days for Christmas” and take out Christmas Eve and Christmas Day because the days always rotate. He also asked that the following language be added, The Town of Tyrone participates in the schedule holiday observances “Including but not limited to (the observed holidays).” He ended by affirming that with this verbiage, it would allow Council to add additional days to holidays. An example would be if July 4 th was on a Thursday, Council could add that Friday and give employees a long holiday weekend. He also requested that Mr. Davenport approve the changes prior to the official amendment. Council Member Furr made a motion to approve the Employment Benefits Holidays as presented with the final approval from legal counsel. Council Member Howard seconded the motion. Motion was approved 3-0. Council Comments Staff Comments Ms. Baker stated that she mis-spoke at the October 4th Council meeting when announcing the burn ban. She stated that the burn ban was in effect on October 1 st when in fact the burn ban was lifted and residents can burn with a permit from the County. Ms. Hunter informed Council that the Department of Revenue states that government entities are tax-exempt however the Town is required to collect sales tax if something is sold to the public. She stated that in particular when dealing with Founders Day. She asked for Council and Legal Counsel’s opinion on what method they would like to apply when collecting sales tax from the Founder’s Day carnival provider for the future. 4|Page Council Member Howard made a motion to require carnival vendors to remit sales tax paperwork to the state. Council Member Housley seconded the motion. Motion was approved 3-0. Mr. Hood announced that the Town employee Christmas luncheon will be held at the Tyrone Depot and the Town offices will be closed from 11:00 am to 1:00 pm on December 5, 2012. He also announced that the Town will have a Veterans Day event at Veterans Park on Monday November 12, 2012 at noon. Please extend the invite to local veterans and if there are individuals that have difficulty getting to the park please let him know in advance, there are people that would like to make that possible. Mr. Hood stated that he has contacted the Fayette County Public Works Department to use their contractor to reduce the excessively high speed humps going into Handley Park, and is awaiting their response. Mr. Hood stated that the Valleywood Road project will commence next week with resurfacing and leveling starting the following week. Residents should expect intermittent closures and delays. Executive Session Adjournment Council Member Furr made a motion to adjourn. Council Member Howard seconded the motion. Motion was approved 3-0. Meeting adjourned at 8:10 pm. By:________________________ Attest:______________________ Eric Dial, Mayor Dee Baker, Town Clerk 5|Page