Town Council Regular Meeting

Town of Tyrone Council Meeting Minutes November 15, 2012 Present: Mayor Eric Dial Mayor Pro Tem Gloria Furr Council Member Ken Matthews Council Member Ryan Housley Council Member Linda Howard Absent Town Manager Kyle Hood Finance/HR Manager Penny Hunter Absent Town Attorney Dennis Davenport Town Clerk Dee Baker Call to Order, Invocation and Pledge of Allegiance Mayor Dial called the meeting to order at 7:00 p.m. The invocation was given by Andrew Scott from Operation Mobilization. The invocation was followed by the Pledge of Allegiance. Public Comments: Approval of Agenda Council Member Matthews made a motion to approve the agenda. Council Member Furr seconded the motion. Motion was approved 3-0. Approval of the Consent Agenda: Approval of Minutes, November 1, 2012. Approval to purchase replacement laptops for patrol vehicles from Federal Drug Account. Brandon Perkins, Police Chief Council Member Housley made a motion to approve the consent agenda. Council Member Matthews seconded the motion. Motion was approved 3-0. PRESENTATIONS/RECOGNITION: Proclamation for Home Instead Senior Care, Santa for a Senior. Eric Dial, Mayor 1|Page Council Member Housley read the proclamation. Ms. Keane from Home Instead Senior Care stated that often times Seniors are forgotten this time of year and they do not ask for much. She asked if everyone could contribute, it would make this time of year special for a lot of senior citizens. The Tyrone Recreation Center has an angel tree for Seniors. OLD BUSINESS: 1. LMIG Application final submission. Kyle Hood, Town Manager Mr. Hood briefed Council on the latest LMIG project list. He indicated that in order to maximize the grant funding the Town would need to build a project list in the amount of $90,000. Mr. Hood informed Council on the changes made in order to finalize the LMIG application for submission. Council Member Furr inquired about resurfacing Arrowood Road. Mr. Hood stated that that project would be at the top of the list for the Capital Improvement Project (CIP) due to the cost of approximately $170,000. Council Furr inquired if the Arrowood Road cart path is included in the resurfacing project. Mr. Hood stated that according to the engineer the path would need separate materials. Council Member Housley made a motion to amend the previous 2012 LMIG project list to include various miscellaneous storm water projects, repairs and replacements of sidewalks and the resurfacing of Brentwood Road. Council Member Furr seconded the motion. Motion was approved 3-0. 2. Consideration of amendment to scope of service for River Oaks drainage study. Kyle Hood, Town Manager Mr. Hood stated that the initial drainage study from Mallett Consulting, Inc. did not include a retention pond between residences and Wendell Coffee Golf Center. Drawings showed that had an “as-built” drain connected a pipe to the stormwater infrastructure, however the pipe is not there. The concern from the residents is, if the pond was to fill up and overflow, the water could end up in their back yards. Mr. Hood stated that this addition to the project should not delay or significantly increase the cost. At the completion of the study if additional maintenance is required, that portion will be brought to Council separately. He ended by stating that Mr. Jaeger informed him that this portion of the project should not take more than 3 hours total of work. Council Member Furr made a motion to approve the extended scope of the drainage study by Mallett Consulting, Inc. in the River Oaks subdivision. Council Member Housley seconded the motion. Motion was approved 3-0. NEW BUSINESS: 2|Page FINANCE REPORT: 3. Financial Report for the month ended September, 2012. Penny Hunter, Finance/HR Manager Mr. Hood stated regarding financial matters the Town remains under-budget and is running efficiently. Public Comments Staff Comments Police Chief Brandon Perkins discussed with Council the possibility of contracting with the City of Fayetteville to use their IT person for the Police Department. He stated that he has spoken with Fayetteville Police Chief Heaton regarding an intergovernmental agreement to use their IT person. Chief Perkins stated that he understands that Attorney Davenport would need to review the agreement prior to committing if considered. Council Member Matthews made a motion to allow Chief Perkins to work with Attorney Davenport and Chief Heaton and inter into an intergovernmental agreement for IT services. Council Member Housley seconded the motion. Motion was approved 3-0. Mr. Hood announced the top three performing employees and departments for the month of November. He stated that the Town of Tyrone and Mrs. Jennifer Patton (Recreation, Program Event Coordinator) was recognized nationally for her diligence in the processes used for background checks and screening for coaches of Town sports dealing with national child care and safety standards. Second he recognized Mrs. Patty Newland (Senior Library Assistant) for her assistance with the Library’s software vendor dealing with the installation and troubleshooting of patron’s computers and the information needed for the Library for the Town’s website. The third recognition from Mr. Hood was regarding the successful Rivers Alive clean-up headed by Ms. Beth Vaughn (Environmental Technician) in conjunction with Fayette County. He recognized several groups including, Girl Scout Troop 189, Girl Scout Troop 10107, the Sandy Creek High School Key Club and the McIntosh High School Adopt-a-Stream group. He reported that Ms. Vaughn stated that there were over 60 volunteers and they communally collected over 2,000 pounds of trash from the roads and stream beds that feed into Line and Flat creeks. Council Comments Council Member Matthews thanked the Town for a successful Veterans Day event on Monday at Veterans Park. 3|Page Council Member Matthews asked Mr. Hood for an update regarding Rhino Services for outsourcing road maintenance projects and such. Mr. Hood stated that Rhino’s services are very extensive. An update will be given at the next Council. Council Member Matthews asked Chief Perkins on an update regarding the demolition of the Public Works building. Mr. Perkins stated that he will meet with Mr. Hood and report back to Council. Council Member Matthews requested that the limb hanging down from the Town Hall parking lot tree be taken down for the purpose of safety. Council Member Matthews requested more electrical outlets for the placement of the remaining Christmas wreaths. Mr. Hood asked for an email clarifying specific locations. Executive Session Adjournment Council Member Furr made a motion to adjourn. Council Member Housley seconded the motion. Motion was approved 3-0. Meeting adjourned at 7:35 pm. By:________________________ Attest:______________________ Eric Dial, Mayor Dee Baker, Town Clerk 4|Page