Town Council Regular Meeting

Town of Tyrone Council Meeting Minutes June 18, 2015 7:00 p.m. Present: Mayor Eric Dial Mayor Pro Tem Gloria Furr Council Member Ken Matthews Council Member Ryan Housley Council Member Linda Howard Town Manager Kyle Hood Finance Manager Sandy Beach Town Clerk Dee Baker Town Attorney Dennis Davenport The Invocation was be given by Mayor Dial and was followed by the Pledge of Allegiance. Public Comments Approval of Agenda Council Member Howard made a motion to approve the agenda. Council Member Housley seconded the motion. Motion was approved 4-0. CONSENT AGENDA: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. Approval of Minutes, Special Called Meeting June 4, 2015 Approval of Minutes, June 4, 2015, Consideration of approval for the purchase of a new portable radio for the Police Department. Brandon Perkins, Chief of Police Consideration for Sandy Creek High School Football, Touchdown Club to use Shamrock Park, August 8, 2015. Heather Trompke Consideration of approval for Indigent Defense Contract with Public Defender’s Office, Griffin Judicial Circuit for FT 2015-2016. Kathy Bright, Court Clerk Council Member Furr made a motion to approve the consent agenda. Council Member Matthews seconded the motion. Motion was approved 4-0. Page 1 of 4 PRESENTATIONS/RECOGNITION: PUBLIC HEARING: OLD BUSINESS: NEW BUSINESS: 1. Consideration for FY 2014-2015 Budget Amendment for Capital Improvement Projects. Sandy Beach, Finance Manager Ms. Beach stated that the previous fiscal year’s budget was approved without including the Capital Improvement Project (CIP) funds. The reasoning is that CIP monies are approved and spent throughout the year and would cause the budget to appear over-inflated. Ms. Beach recommended that contingency monies be placed into capital expenditures in order to allow for those expenditures. She then recommended that additional funds be placed into capital expenditures from the reserves to cover the remainder of the year’s CIP expenses. Council Member Furr made a motion to amend the Fiscal Year 2014-15 budget to move the contingency funds of $508,490 to capital expenditures. Council Member Matthews seconded the motion. Motion was approved 4-0. Council Member Furr made a motion to amend the Fiscal Year 2014-15 budget to include $241,510 additional funds from reserves for capital expenditures which include money for road repaving; as well as stormwater improvements, the Handley Park pavilion, soccer field improvements, Town vehicle replacements and other capital expenditures. Council Member Howard seconded the motion. Motion was approved 4-0. 2. Consideration and action on Resolution No. 2015-05; Adopting a Budget for FY 2015- 2016. Kyle Hood, Town Manager Mr. Hood specified that all advertisement and public meeting requirements have been met in order to adopt the Fiscal Year 2015-16 Budget. He stated that over the past few years, the Town continues to increase spending in areas that have been traditionally underfunded, such as personnel and contracted services, as well as in capital improvements; all while maintaining regionally-low millage rates and very reasonable fine/fee schedules. That will not change this year. He added that in years past, even during down economy years. The budget had extra money built into it unnecessarily to cover capital expenditures that the Town never spent. This artificially inflates the budget. He reiterated that Ms. Beach and he decided that in order for Council and citizens to have a better understanding of what the Town is actually spending, the budget has been broken into the following categories: The General Fund/Operational, Capital Expense Fund and the Enterprise Fund. Mr. Hood recommended when moving forward, to continue to leave the capital expenses out of the operational budget. If the Town does not spend any monies after July 1 on capital expenses there would be no reason for the Town to budget what amounts to $800,000 for fiscal year 2014-15. He informed Council that the Town would continue on as in the past ten years and maintain our millage rate and be competitive amongst other Fayette County cities and the region, in regards to fines and fees. He mentioned that the budget has been several hundred thousand dollars less each year, even though the Town is spending more. Page 2 of 4 This year, there will be $35,000 more than last year’s budget, most of which is in personnel services. However, tens of thousands of dollars were spent on lawn maintenance but only increased by $35,000. Mr. Hood credited elected officials, department heads and staff for making sure that the Town is being good stewards and stretching the public’s dollars and trust. Mr. Hood then recommended adopting Resolution 2015-05 approving an operational Budget for Fiscal Year 2015-16 beginning July 1, 2015, in an amount not to exceed $3,141,400. Council Member Furr made a motion to approve an operational budget for Fiscal Year 2015-16 beginning July 1, 2015 not to exceed $3,141,400. Council Member Howard seconded the motion. Motion was approved 4-0. Mayor Dial stated that on behalf of the taxpayers he was grateful for all department heads, staff, Mr. Hood and Ms. Beach. Council Member Furr stated that Ms. Beach did a great job. Council Member Matthews stated that Ms. Beach made their job a lot easier. 3. Consideration to adopt an Ordinance repealing provisions pertaining to Fireworks. Kyle Hood, Town Manager Town Attorney Dennis Davenport, stated that the General Assembly took all restrictions off the sale of fireworks. Beginning July 1 you can buy fireworks in Georgia. This ordinance repeals any provisions that the Town may have with the state, commencing July 1, 2015. He added that beginning January 2016 the Town can regulate temporary tents for sales in parking lots, as an example. Council Member Matthews made a motion to adopt an Ordinance 2015-04 repealing provisions pertaining to Fireworks. Council Member Housley seconded the motion. Motion was approved 4-0. Public Comments Staff Comments Jennifer Patton, Recreation Events Programmer stated that due to the time constraint she is seeking approval from Council to advertise the 2015 Founders Day events, similar to last year at the NCG Theater in Sharpsburg. She stated that the contract needs to begin in two weeks, prior to the eight weeks it will run for Founders Day. Ms. Patton added that this year has brought in $9,300 in sponsorship funds, $8,000 will rollover from last year which will be a positive of $17,000 to begin. The NCG contract costs $3,618 and will be extended an additional four weeks this year. She added that the contract has been revised and approved by our legal counsel. Council Member Howard made a motion to approve the contract with NCG for Founders Day advertising. Council Member Housley seconded the motion. Motion was approved 4-0. Council Member Howard amended her motion to reflect the actual name for the advertisement is Screenvision. Council Member Housley amended his second. Motion was approved 4-0. Page 3 of 4 Mr. Hood stated that he tips his hat to Council Member Furr for her outstanding knowledge of the NBA finals, she has now moved ahead of the Mayor to discuss sporting events with. Mr. Hood stated that staff does not have enough actionable agenda items to warrant having a Council meeting on Thursday, July 2, 2015. He added that Town offices will be closed on Friday, July 3, 2015 and recommended that we place notice of the cancellation of that meeting. Council Comments Council Member Furr shared her concerns with the turning lanes on Castlewood and Senoia Roads to Police Chief Perkins. She added that the left turning lane on Castlewood Road onto Senoia Road is back too far. Mr. Hood replied that it is a safety issue and also an engineering matter. He added that all of the intersection improvements were designed based on general Georgia Department of Transportation (GDOT) specifications. He informed Council that once the asphalt has cured for thirty days, Atlanta Paving Company will return to apply the thermoplastic paint that reflect light. That intersection will be moved up and others will be modified as well. Council Member Furr shared that she has received complaints regarding the bushes at the corner of Briarwood and Laurelwood Roads which makes visibility difficult for turning onto Briarwood. She also inquired as to the status of the Briarwood Road resurfacing project. Mr. Hood stated that once the paving company has completed their current assignment, they will return to Tyrone to patch and repair Briarwood Road and to asphalt the entire road. Executive Session Council Member Matthews made a motion to move into Executive Session to review the June, 4 2015 Executive Session Minutes. Council Member Furr seconded the motion. Motion was approved 4-0. Council Member Howard made a motion to reconvene. Council Member Housley seconded the motion. Motion was approved 4-0. Council Member Howard made a motion to approve the Executive Session Minutes from the June 4, 2015 Council Meeting. Council Member Furr seconded the motion. Motion was approved 4-0. Adjournment Council Member Matthews made a motion to adjourn. Meeting adjourned at 7:31 pm. ____________________ __________________ Eric Dial, Mayor Dee Baker, Town Clerk Page 4 of 4