Town Council Regular Meeting

Tyrone Town Council Meeting Minutes Thursday June 2, 2016 7:00 PM Present: Mayor Eric Dial Mayor Pro Tem Gloria Furr Council Member Ken Matthews Council Member Linda Howard Council Member Ryan Housley Town Manager Kyle Hood Police Chief Brandon Perkins Town Clerk Dee Baker Town Attorney Dennis Davenport The Invocation was given by Mayor Dial and was followed by the Pledge of Allegiance. Public Comments Approval of Agenda Council Member Furr made a motion to approve the agenda. Council Member Howard seconded the motion. Motion was approved 4-0. CONSENT AGENDA: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. Approval of Minutes, Special Called Budget Workshop May 3, 2016 and May 17, 2016 Special Called meeting. Consideration of approval of the Town Manager Employment Contract. Eric Dial, Mayor Consideration of approval of the Rushton & Company, LLC engagement letter. Kyle Hood, Town Manager Consideration to approve the hiring of Cayla Banks to the Professional Standards Administrator position. Brandon Perkins, Police Chief Council Member Matthews made a motion to approve the consent agenda. Council Member Housley seconded the motion. Motion was approved 4-0. Page 1 of 4 PRESENTATIONS Gary and Vivian Williams, of The Ohio Hog Company, present Chief Perkins and members of Tyrone Police Department with K-9 Unit fundraising proceeds. Mr. and Mrs. Williams raised $10,000 during 2016 to assist with the creation of the Town’s first K-9 Police Unit. Mrs. Williams stated that she is very proud having been allowed by Chief Perkins to head the fundraiser on behalf of the Police Department. Chief Perkins stated that the K-9 Unit is something that he has wanted for years and when the project began, Mr. and Mrs. Williams asked, “How can we help?” Chief Perkins thanked the Williams’ and stated that they raised more than enough to purchase the dog and some equipment. He added that this is a testament to the type of individuals, citizens and business owners the Williams’ are. Chief Perkins also stated that the donations made by our community are a reflection of our citizens and his Police Officers as well. OLD BUSINESS: NEW BUSINESS: 1. Consideration for approval of the renewal of the Indigent Defense Contract with the Public Defender’s Office, Griffin Judicial Circuit for FY 2016-2017. Kathy Bright, Court Clerk Ms. Bright stated that the renewal of the contract is the same as last year, there were no changes. Council Member Furr made a motion to approve the agreement and have the Mayor execute. Council Member Matthews seconded the motion. Motion was approved 4-0. 2. Consideration to accept bid for Winfair Drive pipe replacement and resurfacing project. Kyle Hood, Town Manager Mr. Hood stated that last year’s submission to the Georgia Department of Transportation (GDOT) for the LMIG project would be spent entirely on the Winfair subdivisions’ poor stormwater piping. The project will make improvements by upsizing deteriorated drains that cross under the road. Mr. Hood stated that the bids range from $280,000 to $600,000. The lowest bidder is a trusted contractor that the Town has used on previous projects. Mr. Hood added that the state is awarding $81,000 and the Town has budgeted $30,000 in matching funds. The budget shortfall of $165,000 will come from the Capital Improvement Project funding currently in reserves. He recommended that the bid be awarded to Atlanta Paving and Concrete. Council Member Housley made a motion to accept the bid from Atlanta Paving and Concrete in an amount not to exceed $273,500 for the pipe replacement and resurfacing of Winfair Drive. Council Member Howard seconded the motion. Motion was approved 4-0. Page 2 of 4 3. Consideration of approval of FY 2016-2017 Budget. Kyle Hood, Town Manager Council Member Howard made a motion to approve the FY 2016-17 Budget. Council Member Furr seconded the motion. Motion was approved 4-0. Public Comments Staff Comments Chief Brandon Perkins updated Council on the progress of the body cameras. He stated that the process began in February when Council approved the purchase for the cameras that he intends to now return. He stated that staff went through the proper process; however, the experience was a disaster. Since then staff has started the process over with a new company which seems to be a much better fit and more cost efficient product. He added that Senoia Police uses the company also. He recommended approval of a bid from Wolf Com for sixteen cameras in the amount of $9,871.80. He added that there will also be a need to purchase a budgeted sixteen terabyte storage tower for $2,500. Council Member Furr approved the bid from Wolf Com for sixteen cameras at the price of $9,871.80. Council Member Howard seconded the motion. Motion was approved 4-0. Mr. Hood informed everyone, for the next two weeks work would commence on the GDOT median project on Highway 74 at Sandy Creek Road. The project should be completed by the end of July. The State message board will be erected instructing traffic to keep a slow pace. Mr. Hood stated that the final plumbing for the Shamrock restroom project will begin next week. Mr. Hood informed Council that staff is working out small issues with the new gateway signage. He added that next week landscaping and lighting would be placed around the large signs on Highway 74. Mr. Hood acknowledged all staff for pulling together during a transitional period while two people were out for surgery and one employee was out for the loss of a family member. He thanked each department for “making us look good.” Mayor Dial restated that the Highway 74 median project was not a Tyrone or County project that it was a GDOT project. Council Member Furr questioned the closing of Senoia Road in Peachtree City. Mr. Hood informed Council that the last phase of the construction for the McDuff Parkway extension across to Kedron Drive would be the bridge over the CSX Railroad. He stated that he has not seen the plans; however, through traffic will be halted. This will bring heavier traffic onto Crabapple Lane. The project is slated to conclude in four months. Page 3 of 4 Mayor Dial stated that he has had many compliments regarding the new gateway signage and is glad to see small improvements being made to achieve a better aesthetic throughout Town. Council Comments Executive Session Council Member Matthews made a motion to move into Executive Session to review the Executive Session minutes from the May 17, 2016 Council Meeting. Council Member Furr seconded the motion. Motion was approved 4-0. Council Member Howard made a motion to reconvene. Council Member Furr seconded the motion. Motion was approved 4-0. Council Member Matthews made a motion to approve the May 17, 2016 Executive Session minutes. Council Member Howard seconded the motion. Motion was approved 4-0. Adjournment Council Member Howard made a motion to adjourn. Motion was approved 4-0. The meeting adjourned at 7:21. Adjournment ____________________ ______________________ Eric Dial, Mayor Dee Baker, Town Clerk Page 4 of 4