Town Council Regular Meeting

Tyrone Town Council Meeting Minutes Thursday November 17, 2016 7:00 PM Present: Mayor Eric Dial Council Member Ken Matthews Council Member Ryan Housley Council Member Linda Howard Town Manager Kyle Hood Town Clerk Dee Baker Police Chief Brandon Perkins Town Attorney Dennis Davenport Mayor Pro Tem Furr was absent. Mayor Dial called the meeting to order and invited Boy Scout Troop 373 to present colors and to give the Invocation. Public Comments Mr. John Woody, who lives on Chimney Springs, thanked Council for a wonderful Veterans Day ceremony on the 11th. Waffle House Human Resource representative Kevin Downs addressed Council. He introduced himself and added that Waffle House is a community driven company that donates to their communities, and prefers to hire locals for their restaurants. He stated that they cater events and their staff serves waffles onsite. He stated that he would like to offer all Tyrone staff a 10% discount on their meals. He ended by stating that they are open all holidays, including Thanksgiving and Christmas. Mayor Dial thanked Mr. Downs for Waffle House’s Founders Day sponsorship and for feeding the volunteers. Boy Scout Justin Moore asked Council to consider the placement of sidewalks on Jenkins Road to help students, teachers and parents walk safely to and from school. He ended by stating that they would be forever grateful. Mayor Dial stated that the Tyrone city limits ends at Hopewell United Methodist Church; however he will reach out to Fayette County with this request on his behalf. Page 1 of 5 Approval of Agenda Council Member Matthews made a motion to approve the agenda. Council Member Howard seconded the motion. Motion was approved 3-0. Consent Agenda: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. Approval of Minutes- October 20, 2016 Approval of a renewed State Certification contract between the Police Department and the Georgia Association of Chiefs of Police. Brandon Perkins, Police Chief Council Member Howard made a motion to approve the consent agenda. Council Member Housley seconded the motion. Motion was approved 3-0. Old Business: New Business: 1. Consideration to approve an Intergovernmental Agreement with Fayette County for the use and distribution of proceeds from the 2017 SPLOST for capital outlay projects. Kyle Hood, Town Manager Mr. Hood stated that Mr. Davenport did not draft the agreement; however he did give his approval. Mr. Hood informed Council that all jurisdictions are being asked to approve the IGA as submitted; which includes project lists, revenue estimates and all required legal attachments for the six-year sales tax increase that will go before voters in March. It is believed that the Town will be the first of the four named municipalities to approve the agreement. Fayette County approved the agreement on November 10th. He added that conservative estimates forecast the Town’s portion of the total revenue collected at $9.1 million over the six-year period. Mr. Hood recommended the IGA as submitted. Mayor Dial addressed the attendees and explained that the Special Purpose Local Option Sales Tax (SPLOST) would be on the March ballot. The SPLOST is in place to support a myriad of projects within the county. He continued and stated that each city is required to submit their lists of projects. He invited everyone to visit the Town’s website to view the lists of projects and form their own opinion. Mr. Hood stated that the information would be on the website soon. Council Member Matthews made a motion to accept the IGA as submitted. Council Member Howard seconded the motion. Motion was approved 3-0. Page 2 of 5 2. Consideration and approval of updates to the Town’s Parking Ordinance. Brandon Perkins, Police Chief Chief Perkins informed Council that the Police Department has had issues with 18 wheelers parking on Handley Road adjacent to the O’Reilly’s property, and the current ordinance does not address that particular area. He added that his officers have left notes and have spoken with drivers several times but they do not have an ordinance in which to cite anyone. He requested that Council add paragraph “f” to section 36-47 in the No Parking in Restricted Areas section of the Town Ordinance. It states: It shall be unlawful for any person to park or cause to be parked, any automobile, truck, motorcycle or other motor vehicle or unmotorized trailer on either side of the right-of-way of Handley Road along the entire length of Handley Road from its intersection with Senoia Road south to its dead end. Any vehicles parked in violation of this subsection shall be subject to citation and/or removal and impoundment by the town police department according to regulations to be established by the chief of police. Chief Perkins stated that upon review of the ordinance he also noticed a discrepancy within section 36-46, paragraph (a) that needed to be replaced. Mayor Dial asked Chief Perkins to give him an example of where truck drivers usually park. He stated that there was an ongoing issue with drivers parking along St. Stephens and at the dead end of Senoia Road behind Sonic. He added that he believed that the intent of the ordinance was the lack of a shoulder on Senoia Road. Mr. Davenport recommended that legal counsel take the document and bring it back in ordinance form in order to reach a resolution at the December meeting. Discussion ensued regarding the 1997 verbiage regarding Senoia Road and Handley Road. Mayor Dial asked Mr. Davenport if Council could take a vote with the current information given in order to provide the Police Department leverage to cite violators. Mr. Davenport asked if there was urgency to take action before the December meeting. Chief Perkins stated that he wished to handle the situation as soon as possible but could wait until December. Mr. Davenport assured him that by waiting for the Ordinance, the Town would be prepared, if challenged. Council Member Howard made a motion to direct Chief Perkins to collaborate with legal counsel to construct language for the Town’s Parking Ordinance regarding Handley and Senoia Roads. Council Member Housley seconded the motion. Motion was approved 3-0. Page 3 of 5 Public Comments Staff Comments Ms. Baker updated Council on early voter attendance for the General Election held on November 8th. She stated that Tyrone averaged approximately 330 voters a day for three weeks for an approximate total of 5,078. Mr. Hood stated that in the most recent road projects, the Town has been able to add extra projects to previously awarded bids. He added that one goal was cart path connectivity. Staff was approach by the developers of the new Stonecrest development on the corner of Farr Road and Dogwood Trail to extend their sidewalks onto the right of way of Farr Road. Mr. Hood stated that in order to have full connectivity on Farr Road, the cost estimate would be approximately $60,000. The developer has agreed to cost share $15,000, roughly 25%, of the added costs. Atlanta Paving and Concrete has agreed to add this project, which will include signage and paint markings to their previously awarded bid. The long term effects will eventually give residents of Farr Road access to the downtown area with the addition of the cart paths on Tyrone and Handley Roads. Council Member Housley made a motion to approve the field change order on the Winfair Drive project to include the sidewalk connectivity on Farr Road. Council Member Howard seconded. The motion was approved 3-0. Council Comments Mayor Dial echoed Mr. Woody’s sentiments and thanked Mr. Hood for all of his efforts executing a smoothly-run Veterans Day program. Executive Session Council Member Matthews made a motion to move into Executive Session to review the Executive Session Minutes from the October 6, 2016 Council Meeting. Council Member Howard seconded the motion. Motion was approved 3-0. Council Member Howard made a motion to reconvene. Council Member Housley seconded the motion. Motion was approved 3-0. Council Member Matthews made a motion to approve the Executive Session minutes from the October 6, 2016 Council Meeting. Council Member Housley seconded the motion. Motion was approved 3-0. Page 4 of 5 Adjournment Council Member Matthews made a motion to adjourn. Motion was approved 3-0. The meeting adjourned at 7:29 pm. ____________________ __________________ Eric Dial, Mayor Dee Baker, Town Clerk Page 5 of 5