Town Council Regular Meeting

Tyrone Town Council Meeting Minutes Thursday April 6, 2017 7:00 PM Present: Mayor Eric Dial Mayor Pro Tem Furr Council Member Ken Matthews Council Member Linda Howard Town Clerk Dee Baker Town Attorney Dennis Davenport Police Chief Brandon Perkins Council Member Ryan Housley was absent Mayor Dial called the meeting to order. Mayor Dial performed the Invocation; it was followed by the Pledge of Allegiance. Public Comments Mr. Langdon Dial who lives on Castlewood Road apologized for not attending the previous Council meeting and thanked Council for approving the use of Shamrock Park for the Sandy Creek Jazz Band’s Jazz in the Park on April 27th. Approval of Agenda Council Member Furr made a motion to approve the agenda with the amendment to remove the March 14, 2017 minutes and to place them under new business for discussion. Council Member Matthews seconded the motion. Motion was approved 3-0. Consent Agenda: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. Approval of minutes, March 16, 2017 Council Member Matthews made a motion to approve the consent agenda. Council Member Howard seconded the motion. Motion was approved 3-0. Page 1 of 6 Presentations/Recognition: Proclamation: Safe Digging Month Mr. Matt Bergen and Anthony Stanley represented Fayette County Water System. Mr. Bergen informed everyone that April is Safe Digging Month and encouraged all to call 811 if they are planning on digging for a mailbox or even a garden. He stated that it is better to call than to damage utility lines and have to pay for the damage. It takes 48 hours or less for the locate to be completed. Public Hearing: Old Business: 1. Consideration for signage at Shamrock Park for Alcohol Awareness Month. AVPRIDE Representative Ms. Baker stated that last year AVPRIDE along with Fayette FACTOR presented a video that featured local law enforcement including Tyrone, recognizing April as Alcohol Awareness Month. Council also approved a Social Hosting Ordinance, a preventative measure holding parents responsible for hosting functions where underage alcohol consumption may be present. In conjunction with the Town for recognizing this campaign, staff recommends the approval of the alcohol awareness banners. Council Member Furr made a motion to approve the request for of the alcohol awareness banners to be placed at Shamrock Park for the month of April at no charge with the condition of removal of said banner during any other Town function. Council Member Howard seconded the motion. Motion was approved 3-0. 2. Update on Fabon Brown Dog Park, Eagle Scout Project. Evan Wilson Ms. Baker stated that Boy Scout Nate Troemel attended the February 2nd Council meeting regarding the utilization of Fabon Brown Park for a potential Dog Park. She introduced Boy Scout, Evan Wilson and stated that he has been working with Mr. Campbell on phase II which included benches and obstacles. She added that an estimated cost of the phase would be approximately $190, which did not include any donated items. Mr. Wilson updated Council on the project. He stated that the benches on the sides would be close to the gate and shaped like dog bones and he also included a tire and ramp obstacle. Council Member Furr stated that she did not want the Scouts burdened with having to raise the funds if the donations did not come through. Mayor Dial communicated with Mr. Wilson to save their receipts. Page 2 of 6 Council Member Furr made a motion to approve an amount not to exceed $250 to assist with the cost that may occur in the development of the Dog Park. Council Member Howard seconded the motion. Motion was approved 3-0. New Business: Approval of Minutes: March 14, 2017 Retreat Chief Perkins referred to the Minutes from the Retreat, item 8, page 5 under Payroll Services Provider. The motion noted was, to move forward with the ADP Workforce Now system and to “purchase coinciding time clocks.” Chief Perkins stated that his recollection was that the Town would not continue on with time clocks, being that the system did not require them and the need for time clocks had passed. Council Member Furr agreed that there was no longer a need for time clocks with current staff in place. Mayor Dial asked if staff and Council were confident that this was Ms. Beach’s intention before removing “purchase coinciding time clocks.” Everyone agreed that this was the intention. Council Member Matthews made a motion to amend the motion from item #8 (Payroll Services Provider) from the March 14, 2016 Retreat Minutes to read: To move forward with the ADP Workforce Now system. Council Member Howard seconded the motion. Motion was approved 3-0. 3. Consideration to approve Georgia Cities Week Resolution No. 2017-04. Dee Baker, Town Clerk Ms. Baker informed Council that Georgia Cities Week was created by the Georgia Municipal Association to educate citizens on how local government works and how city services impact their lives. She stated that the 4th annual Touch A Truck is scheduled for Friday, April 28th from 12:00 pm to 2:00 pm for Burch Elementary students to get a glimpse of the varied service vehicles. Among the displayed are Fayette County Fire, Emergency and Public Works road repair vehicles along with Tyrone’s Police cruisers, Public Works lift truck and AirLife helicopter. Unfortunately, Tyrone’s new K-9 Officer, Bruno would not be able to make it, he and Officer Collins will be attending training. Council Member Howard made a motion to approve Resolution 2017-04. Council Member Matthews seconded the motion. Motion was approved 3-0. Page 3 of 6 4. Consideration of appointment of Police Chief Brandon Perkins as Interim Town Manager. Dee Baker, Town Clerk Ms. Baker stated that due to Mr. Hood’s departure, the Town administration needed someone to sign and enact official documents until the position was filled. Being that Chief Brandon Perkins acted as Interim Town Manager prior to Mr. Hood’s arrival, staff recommended the appointment of Chief Perkins as Interim Town Manager. Chief Perkins would also be performing his daily duties as Police Chief. Council Member Furr made a motion to appoint Chief Perkins as Interim Town Manager. Council Member Howard seconded the motion. Motion was approved 3-0. 5. Consideration to approve the Shamrock Arts Celebration. Mitch Bowman, Recreation Events Programmer Mr. Bowman stated that after working with the Fayette County Arts Committee on the construction of the bird houses that were spread around Town; they each noticed that they had a hole in their calendars for the month of May. He stated that the Shamrock Arts Celebration would be the inaugural fine arts festival which would include great artists, dancers, singers, performers, storytellers, the Boy Scout Pinewood Derby, classic cars and a roller derby. He ended by stating that the event may be sponsored and partially funded by the Tyrone Recreation Department Special Programs line. Council Member Matthews made a motion to approve the Shamrock Arts Celebration. Council Member Howard seconded the motion. Motion was approved 3-0. 6. Consideration to approve the Veterans of Georgia Roadside Assistance, Veterans Celebration Event at Shamrock Park. Mitch Bowman, Recreation Events Programmer Mr. Bowman stated that upon Mr. Hood’s departure, he put him in contact with the Wounded Warrior Project, Soldier Ride group that passed through Tyrone last spring. He stated that this year, the Veterans of Georgia Roadside Assistance asked for permission to use Shamrock Park in conjunction with Shamrock Kitchen to host a Barbeque along with activities for children on May 13th from 9:00 am - 3:00 pm. Mr. Bowman recommended approval and stated that this would draw more attendees to line Senoia Road in support of the Soldier Ride that should pass through approximately 1:00 pm – 1:30 pm. He added that proceeds from the Barbeque would go towards the Wounded Warriors, Team Rubicon and the American Legion. Council Member Howard made a motion to approve the Veterans Celebration Event at Shamrock Park. Council Member Matthews seconded the motion. Motion was approved 3-0. Page 4 of 6 Public Comments Staff Comments Chief Perkins stated that he had been approached by Ms. Beach prior to her vacation to share the following: “It is time to put together the budget and staff would like the Council’s help. What is the Council aware of that needs to be placed on the 5 year Capital Improvement Plan? Please email Ms. Beach to ensure that the list is as accurate as possible. Some of the items were discussed at the Retreat including the SPLOST list, the street lights, and the road condition list. We will need to have an idea of the order we plan to work on the road maintenance list so it can be properly budgeted.” A discussion took place regarding the road condition report. Mayor Dial asked Council to refer to the SPLOST list in conjunction with the road study regarding which roads take precedent. Mr. Perkins stated that Ms. Beach requested that staff have their requested budgets in by April 21st. Chief Perkins recapped that Ms. Bright announced her retirement at the Retreat and that staff has since interviewed to fill Ms. Spradlin’s position in order for her to resume Ms. Bright’s position. Chief Perkins recommended Ms. Christy Purdy for the position of Public Safety Clerk and stated that he was very impressed with her and that she has experience coming from E-911 as a dispatcher and she is also GCIC certified. Council Member Furr asked if her starting pay would be comparable. Chief Perkins stated that beginning pay would be mid-range with her experience. He added that their goal was to have Ms. Purdy begin April 24th in order to work with Ms. Spradlin and Ms. Bright for one week. Council Member Furr made a motion to approve the hiring of Christy Purdy for the Public Safety Clerk position. Council Member Howard seconded the motion. Motion was approved 3-0. Council Comments: Council Member Howard stated that the multi-use paths downtown are being used for golf carts and they are not wide enough. She asked if staff could research for a solution. Mayor Dial stated that the Capital Improvement Plan would be a great place to start. Page 5 of 6 Executive Session Council Member Matthews made a motion to move into Executive Session to review the Executive Session Minutes from the March 16, 2017 meeting. Council Member Howard seconded the motion. Motion was approved 3-0. Council Member Matthews made a motion to reconvene. Council Member Furr seconded the motion. Motion was approved 3-0. Council Member Matthews made a motion to approve the Executive Session Minutes from the March 16, 2017 meeting. Council Member Howard seconded the motion. Motion was approved 3-0. Adjournment Council Member Furr made a motion to adjourn. Motion was approved 3-0. Meeting adjourned at 7:45 pm. ____________________ __________________ Eric Dial, Mayor Dee Baker, Town Clerk Page 6 of 6