Town Council Regular Meeting

Tyrone Town Council Meeting Minutes April 5, 2018 Present: Mayor Eric Dial Mayor Pro Tem Gloria Furr Council Member Ryan Housley Council Member Linda Howard Town Manager Jonathan Lynn Town Attorney Dennis Davenport Town Clerk Dee Baker Planning & Zoning Coordinator Phillip Trocquet Recreation Manager Mitch Bowman Finance Manager Sandy Beach Public Works Supervisor Billy Campbell Council Member Ken Matthews was absent Mayor Dial opened the meeting and gave the Invocation which was followed by the Pledge of Allegiance. Approval of Agenda Council Member Furr made a motion to approve the agenda. Council Member Howard seconded the motion. Motion was approved 3-0. Consent Agenda: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. Approval of minutes, March 15, 2018 Special Called Meeting. Council Member Housley made a motion to approve the consent agenda. Council Member Howard seconded the motion. Motion was approved 3-0. Page 1 of 8 Presentations/Recognition: Dr. Martin Luther King, Jr. Mayor Dial read the proclamation and introduced former Representative Virgil Fludd and Representative Derrick Jackson and thanked them for their service to our community. Mr. Jackson thanked Council on behalf of the citizens of Tyrone for the proclamation and added that he participated at the King Center with Martin Luther King Jr.’s family yesterday. He echoed what Martin Luther King Jr.’s daughter Bernice King shared; “He was not the most loved man when he was murdered.” Mr. Jackson added that here we are, fifty years later and his name and message still reverberates around the world; one of the most honorable Americans that has walked the earth. As we continue on with this spirit, where will we be fifty years from now? Will we still be dealing with the same struggles, inequality, a lack of inclusiveness and job inequality? We need to continue on with his legacy. Mr. Jackson shared a quote; it’s not often what was said will be remembered, it will be remembered what was done. He then asked, what will we do in the present to continue on with that dream and vision so our children’s children will have a better story to tell fifty years from now? Dwynell Mitchell Recognition Mr. Bowman introduced Mr. Dwynell Mitchell and shared that Mr. Mitchell owns I Beat A.L.L., Inc., located at 1150 Senoia Road in Tyrone. He added that Mr. Mitchell does amazing things for kids with basketball as their main focus. Mr. Bowman informed Council that the Atlanta Junior Hawks and National Basketball Association (NBA) honored Mr. Mitchell with the “Coach of the Year” award. He is doing great things for our community. Mr. Mitchell thanked Mr. Bowman Council, the citizens and his wife to help bring their vision to light. He added that without his wife he could not have achieved his vision. He stated that his organization consisted of sports, academics and the arts. He stated that their program sometimes uses sports such as basketball to reach kids along with mentoring, teaching academics, focus, good study habits and the arts. He ended by stating that without his wife, staff and Mr. Bowman, he never would have received the award. Alcohol Awareness Proclamation Mayor Dial read the proclamation. Mr. Michael Mumper represented the Drug Free Fayette organization for the National Council on Alcoholism and Drug Dependence, Inc. (NCADD) alcohol awareness month. He added that his organization works to keep teenagers brains healthy and to stay clear of alcohol and substances. Parents play an important role in teen’s lives and sometimes it is difficult to have certain conversations. Page 2 of 8 Until a few years ago, it was not illegal for parents to host parties where drinking was involved. The Social Host Ordinance was put in place as a tool to help parents of teenagers; now it is illegal for parents to host social gatherings where underage drinking is involved. He then presented a public service announcement. The video highlighted local public safety jurisdictions regarding underage drinking and the liability for parents holding parties with underage drinking. Mr. Mumper stated that this was the fourth year in a row the Town of Tyrone had helped spread the word regarding the ordinance. He added that Fayette County along with Derrick Jackson, has taken a leadership role to take this issue to the state level. Mr. Jackson co-sponsored a bill at the General Assembly, unfortunately it did not make it but he did step-up to help spread the word. Mr. Jackson stated that the ordinance was very important and Fayette County was setting the bar for Georgia; the bill although it did not pass it did receive a lot of attention. Mr. Jackson referred to the PSA and compared it to bringing your baby home from the hospital. You need to child proof your home. With teenagers, you need to lock up your adult beverages and review ground rules for a healthy environment. He added that the ordinance needed to become state law. We need to keep up the momentum in order for this to happen and to keep parents out of trouble and teens safe. Fayette County Safe Digging Proclamation Mayor Dial read proclamation. Fayette County Water System Representative, Scott Bergen stated that along with spring comes the planting of flowers. He informed everyone that before anyone plants flowers, moves or replaces mailboxes; everyone needs to call 811 in order for your utility lines to be marked prior to any digging. He added that it was a free service and would assure homeowners their safety and emergency responder’s time in case of an emergency when you call before you dig. Public Hearing: 1. Consideration to rezone four (4) Town-owned parks to OS (Open Space) Zoning. Phillip Trocquet, Planning & Zoning Coordinator a) Parcel # 0727-057 (40.8 ac) from A-R to OS b) Parcel # 0738-012 (1.5 ac) from R-18 to OS c) Parcel # 073701029 (7.5 ac) from R-12 to OS d) Parcel # 073703033 (4.5 ac) from DR to OS Mr. Trocquet informed Council that over the course of developing the zoning map update, staff recognized that four out of the five parks owned by the Town were inconsistently zoned. Parks should assume OS (Open Space) zoning when established. In an effort to create consistency and clarity throughout the Town’s zoning ordinances and official zoning map, it is recommended that the Town have all parks zoned OS. Page 3 of 8 He listed the parks: Fabon Brown is currently zoned DR (Duplex Residential), Dorthea Redwine Park is currently zoned R-12 (Residential 1,200 sq. ft. min.), Veterans Park is currently zoned R- 18 (Residential 1,800 sq. ft. min.) and Handley Park is currently zoned AR (Agricultural Residential). Mr. Trocquet added that the rezoning of the parks would not create any change in their use as parks. They would simply assume a more compatible zoning standard that reflects their current use. He stated the acreage of each park; Fabon Brown is 4.6 acres which includes additional acreage on the west side of CSX rail line, Redwine Park is 7.5 acres and has water access, Veterans Park is 1.5 acres and Handley Park is 40 acres and has water access. Mr. Trocquet stated that all rezonings were compatible with the future land use map, comprehensive plan and zoning map. Mayor Dial opened the public hearing for all parks for anyone that wished to speak in favor of all rezonings. No one spoke. Mayor Dial opened the public hearing for anyone that wished to speak in opposition of all rezonings. No one spoke. Council Member Housley made a motion to approve the rezoning of parcel number 0727-057 (Handley Park) from A-R to OS. Council Member Howard seconded the motion. Motion was approved 3-0. Council Member Housley made a motion to approve the rezoning of parcel number 0738-012 (Veterans Park) from R-18 to OS. Council Member Howard seconded the motion. Motion was approved 3-0. Council Member Housley made a motion to approve the rezoning of parcel number 073701029 (Redwine Park) from R-12 to OS. Council Member Howard seconded the motion. Motion was approved 3-0. Council Member Housley made a motion to approve the rezoning of parcel number 073703033 (Fabon Brown Park) from DR to OS. Council Member Howard seconded the motion. Motion was approved 3-0. New Business: 2. Consideration to approve the Worldwide Walk to Fight Poverty. Mitch Bowman, Recreation Manager Mr. Bowman asked Council for their consideration to participate in a leg of the Worldwide Walk to Fight Poverty that would be held on May 5, 2018 in over one thousand locations simultaneous. Tyrone’s segment of the walk would be sponsored by the Church of Christ located in Peachtree City and a world record was attempting to be met. Page 4 of 8 The event would be held at Shamrock Park beginning at 4:00 pm; walking for two hours. The organization would be responsible for set-up and break-down. The event does not cost; however, there is a fee to register to walk. Mayor Dial asked if Tyrone was hosting the event for the entire county. Mr. Bowman stated that Tyrone was the only site in the county hosting the event and they chose Shamrock Park because it was the most beautiful park in the county. Council Member Furr made a motion to approve the Worldwide Walk to Fight Poverty at Shamrock Park on May 5, 2018. Council Member Housley seconded the motion. Motion was approved 3-0. 3. Consideration to approve Eagle Scout project. Mitch Bowman, Recreation Manager Mr. Bowman introduced Eagle Scout, Marco Pagsisihan. Mr. Pagsisihan shared that he was from Troop 279 in Peachtree City. He proposed a bench for rest and mailbox as a retired flag depository at Veterans Park near the gazebo. He stated that he has previously acquired the mailbox and bench frame. He will paint the mailbox and refurbish the bench with wooden slats, remove grass and lay a concrete pad for both. He shared the costs: materials would cost approximately $249.04, supplies $50.14, tools $169.91 and other rentals approximately $20. Mr. Pagsisihan stated that he would request donations for funding the project from family, friends, Knights of Columbus, Home Depot, Veterans and the Complete Hardware store. He added that any other costs accrued would be funded by his personal Soccer refereeing account. Council Member Housley made a motion to approve the thinking bench and flag deposit box as presented. Council Member Howard seconded the motion. Motion was approved 3-0. Council Member Furr stated that she has volunteered at Veterans Park for years and had always wanted to see a retired flag box in the park. Mr. Pagsisihan ended by stating that he felt the need to give back to the Veterans. 4. Consideration to approve Knights of Columbus Retirement Ceremony. Mitch Bowman, Recreation Manager Mr. Bowman stated that the Knights of Columbus approached him with the request to hold a flag retirement ceremony in Tyrone. Currently they hold them in Fayetteville and added that they needed another staging place due to the number of flags that needed to be retired. The event would take place at Veterans Park on June 9, 2018 from 10:00 am-12;00 pm. There would be a short parade, the resenting of colors and a burning ceremony; they would supply the barrel. The Knights of Columbus has secured parking with the First Baptist Church. In attendance would be; Scout Troops, Veterans and supporters. Council Member Howard asked if anyone could bring their flag. Mr. Bowman said, of course. Folks could drop their flags in our new retired flag box. Mayor Dial asked in the future who would be in charge of checking the box for overflow. Page 5 of 8 Mr. Bowman stated that Recreation and Public Works would check the box regularly; then the Knights of Columbus would carry out additional ceremonies in the future. Council Member Howard made a motion to approve the Knights of Columbus Retirement Ceremony at Veterans Park on June 9, 2018. Council Member Housley seconded the motion. Motion was approved 4-0. Mr. Bowman announced that Action Wrestling would hold an event on April 27, 2018 at the Recreation Center starting at 6:30 pm. The event is raising money for the Make A Wish Foundation. 5. Consideration for approval to hire for the Office Coordinator position. Jonathan Lynn, Town Manager Mr. Lynn informed Council that through the interviewing process, Ms. Ciara Willis was brought to them for approval of hire for the Office Coordinator position. He added that she only has government experience and that she comes from the City of College Park Government. Ms. Willis is slated to begin on Monday, April 23, 2018. Council Member Housley made a motion to hire Ciara Willis for the Office Coordinator position. Council Member Howard seconded the motion. Motion was approved 3-0. Staff Comments Mr. Lynn had shared several announcements: 1. The Budget Workshop would take place on May 3, prior to the Council meeting (information on the time of day would follow). 2. Fayette County Developers Day was April 25, hosted by the Fayette County Development Authority. 3. Mr. Lynn confirmed that an RFP would go out for the Recreation Center’s awning and roof. 4. Mr. Lynn cleared up the confusion regarding the cost and billing for sanitation. He stated that Republic Services had acquired the sanitation billing. If your fee was normally $45, which included one trash container and one small recycling bin your fee would now be $45.54; your bin would be exchanged for a larger recycling bin upon request. If you did not want to recycle, Republic would pick up your bin upon request and your fee would then be $37.41. Council Member Furr stated that she had received 26 calls from citizens that were confused. Mr. Lynn stated that the customers would save $8.13 per quarter if they chose not to recycle. However, if they chose to recycle, their recycling bin would be upgraded for only .54, and would have wheels. He added, this is what the Republic Representatives assured us. Page 6 of 8 5. Mr. Lynn shared that the Town had received a letter from the Environmental Protection Division (EPD) regarding the Lake Pendleton Dam. Mr. Lynn informed Council that the letter stated the possible reclassification of the Lake Pendleton Dam; he then referred to the Town Engineer, David Jaeger. Mr. Jaeger explained the correspondence by stating that the EPD classifies dams based upon their hazard potential. Recently EPD inspected the Lake Pendleton dam. The dam was evaluated in accordance with the Georgia Department of Natural Resources’, Georgia Safe Dam Program as a Category 1 classification. They take into consideration the height and volume. This means that there is a probability for loss of life downstream if the dam were to fail. The Town, Pendleton HOA and two private owners have been given thirty days to support the now current Category II dam, if they choose. Mr. Jaeger stated that the Town was affected due to the road that runs over the dam. He stated that the Town could initiate a dam analysis as a tool for the determination of the Category moving forward. There is a possibility EPD could grant the Town more time if requested. He added that the underlying issue with a Category I dam is that the owners have to comply with the criteria set by EPD to ensure safety; and this could be costly. Mr. Davenport suggested getting started with an analysis and private study as soon as possible and asking for the EPD’s information regarding their study. Being that the Town owns the road over the dam, the Town is partially responsible. Mr. Davenport added that the cost to bring a Category II dam to a Category I could be very costly. Mayor Dial relayed that that letter stated that the “Category I classification is not based upon the condition of the dam.” Mr. Jaeger reiterated that the classification was based upon height and volume for rainfall; if a potential for loss of life is there, it must be classified as a Category I. Mr. Davenport urged Council to make sure they follow the proper methodology for assessing the re-categorizing of the dam if needed; if not done properly, it could be costly as well. Mayor Dial asked if the Town were to move forward with the dam breach analysis, does the Town need to include the other owners of the dam. Mr. Davenport suggested not waiting but to inform the other owners that you will move forward with the analysis. Council Member Furr made a motion to direct staff to undertake all necessary steps to address EPD’s concerns to include but not limited to a dam breach analysis and to contact EPD. Council Member Housley seconded the motion. Motion was approved 3-0. Executive Session Council Member Howard made a motion to move into Executive Session to discuss one (1) item of pending litigation, one (1) item of real estate acquisition and to review the Executive Session minutes from the March 15, 2018 Council meeting. Council Member Furr seconded the motion. Motion was approved 3-0. Council Member Furr made a motion to reconvene. Council Member Housley seconded the motion. Motion was approved 3-0. Page 7 of 8 Adjournment Council Member Housley made a motion to adjourn. Motion was approved 3-0. The meeting adjourned at 8:49 pm. _______________________ ___________________ Eric Dial, Mayor Dee Baker, Town Clerk Page 8 of 8