Town Council Regular Meeting

Tyrone Town Council Meeting Minutes April 19, 2018 Present: Mayor Eric Dial Mayor Pro Tem Gloria Furr Council Member Ken Matthews Council Member Ryan Housley Council Member Linda Howard Town Manager Jonathan Lynn Town Attorney Dennis Davenport Town Clerk Dee Baker Finance Manager Sandy Beach Mayor Dial opened the meeting and gave the Invocation which was followed by the Pledge of Allegiance. Approval of Agenda Council Member Housley made a motion to approve the agenda. Council Member Howard seconded the motion. Motion was approved 4-0. Consent Agenda: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. Approval of minutes, April 5, 2018. Consideration and action on a final Resolution adopting Fayette County Fire Services Impact Fee Report. Jonathan Lynn, Town Manager Council Member Matthews made a motion to approve the consent agenda. Council Member Housley seconded the motion. Motion was approved 4-0. Page 1 of 5 Presentations/Recognition: Proclamation: Confederate History and Heritage Month Mayor Dial read the proclamation. Mr. Freddy Jones accepted on behalf of the Sons of the Confederate and stated that would share the proclamation at his meeting that night as he does every year and thanked the Town. He added that the Sons of the Confederate would continue to maintain the grass at the cemetery. He informed everyone that the annual Confederal Memorial ceremony would be held at the downtown Fayetteville gazebo on April 26, 2018 at 7:00 pm. 1. Consideration to adopt the updated rules and regulations for Public Swimming Pools, Spas and Recreational Water Parks. Robert Kurbes, Environmental Health County Manger Mr. Kurbes shared that Fayette County Board of Health adopts certain rules and regulations, oversite and enforcement for various programs for the entire county. Among which are food service and hotel inspections, body art establishment and septic tank inspections. He added that in 2001 Tyrone approved the Georgia Department of Public Health Swimming Pools, Spas and Recreational Water Park regulations administered by Fayette County Board of Health. Since that time, there have been changes. Mr. Kurbes requested that the Town adopt Chapter 511-3-5 of the State program into Tyrone’s ordinance. Council Member Housley made a motion to adopt the ordinance for updated regulations for Public Swimming Pools, Spas and Recreational Water Parks. Council Member Furr seconded the motion. Motion was approved 4-0. 2. Consideration to hold Jazz in the Park with Sandy Creek Jazz Band at Shamrock Park. Mitch Bowman, Recreation Manager Mr. Lynn stated that the Sandy Creek Jazz Band has requested the use of Shamrock Park on Thursday, April 26, 2018 at 6:30 pm to hold their annual concert, Jazz in the Park; there is no cost to the Town. Council Member Housley made a motion to approve Jazz in the Park on April 26, 2018 at 6:30 pm located at Shamrock Park. Council Member Howard seconded the motion. Motion was approved 4-0. Page 2 of 5 3. Consideration to award a bid for 2017 Stormwater and Drainage Improvements. Jonathan Lynn, Town Manager Mr. Lynn informed Council that last November, Frontier Electric was awarded the bid for Stormwater and Drainage improvements for $133,438.34. Frontier’s subcontractor did not honor their detention pond portion of the pricing and time for the original bid lapsed. He added that the Town’s Engineer rebid the project and he recommended TW Brown LLC at a cost of $48,593. Council Member Furr made a motion to award a bid from TW Brown LLC to complete the necessary stormwater and drainage improvements in the amount of $48,593. Council Member Matthews seconded the motion. Motion was approved 4-0. 4. Consideration of the purchase of new police body cameras from Watch Guard. Brandon Perkins, Police Chief Mr. Lynn stated that currently the Police Department contracted through Watch Guard for their body cameras and is requesting six more cameras and a transfer station. This would guarantee all officers would have access to a body camera at all times. Body cameras are a great resource and ensure transparency and great results. Watch Guard’s quote is for $8,455 and the purchase would be funded through the Federal Drug Fund, which currently holds a balance of $226,308.14. Council Member Matthews made a motion to approve the purchase of six (6) new body cameras and a transfer station from Watch Guard Video from the Federal Drug Fund in the amount of $8,455. Council Member Housley seconded the motion. Motion was approved 4-0. 5. Consideration to enter into an agreement with Cintas for the lease and maintenance of Town building door mats. Jonathan Lynn, Town Manager Mr. Lynn shared that he and Mr. Campbell had discussed that based on the improvements made at Town Hall recently with new flooring and new carpet in the Council Chambers; it would be prudent to purchase door mats. This would assist with the longevity of both. Through research, it was noted that leasing the door mats would be cost effective, along with a logo. Leasing the mats through Cintas for twice a month replacement and cleaning would cost the Town an annual fee of $1,706.64. This cost would also include “scraper mats”. Council Member Housley made a motion to authorize Mayor Dial to sign an agreement with Cintas for the lease and maintenance of Town building floor mats. Council Member Howard seconded the motion. Motion was approved 4-0. Page 3 of 5 Public Comments Mr. Noah Gullekson from Boy Scout Troop 55 was in attendance and introduced himself to Mayor and Council. Staff Comments Mr. Lynn shared a price quote for the continued conversations regarding civic club signage for a consensus. The price was for $14,000 and assembly was $1,800. All were in agreement that staff should continue to explore additional options. Mr. Lynn informed Council that on April 10th and 13th Mr. Lynn and two separate Council Members meet with staff in an open forum to discuss any concerns they may have. The response was good and staff would be researching Insurance options and salaries in the future. Council Comments Council Member Furr initiated a conversation regarding the Windsor Park subdivision (off Castlewood Road) entrance sign. She asked the status and when the damage would be repaired from a recent auto accident. Mr. Lynn stated that staff was currently in the process with Progressive Insurance Company. Progressive shared that since the sign was in Town right-of- way, they would only pay the Town for the sign. Tyrone’s Major Brock is a home owner within the subdivision and is working with the property owners located at the entrance, inquiring if they would consider placing the new sign on their private property. Currently the sign is located in a median at the entrance. Discussion ensued regarding the placement of the new sign. Mr. Lynn stated that Public Works would be removing the damaged sign soon. Mr. Davenport asked the size of the sign and stated that the new sign would need to fit within the private residential sign ordinance requirements. Council Member Furr asked why the sign could not be replaced in its original spot. Mr. Davenport stated that subdivision signs usually fall under common property and is the Home Owner Association’s responsibility and would not located within the Town’s right-of-way. Mr. Davenport stated that due to the fact the sign was damaged through no fault of the home owners and the Town initially approved the placement, it could be erected in the same spot. Council Member Furr asked if there will be a replacement sign soon. Mr. Lynn stated yes and the Town would pay for it based on the situation and the check from Progressive Insurance. Council Member Matthews inquired about the vacant properties on Palmetto Road and that the grass needed cutting. Mr. Lynn informed Council that a text amendment application was submitted for the property closest to Tyrone Road, which could mean potential activity. Further discussion ensued regarding the tall grass. Page 4 of 5 Mayor Dial spoke on behalf of all Town employees with his displeasure with Blue Cross Blue Shield for not negotiating properly with Piedmont. He added that a few employees went without proper care or had to wait over two weeks to see a Doctor. We need to think about that the next time Insurance open enrollment is upon us. Ms. Beach stated that open enrollment starts in November for an active date of January 1st. She added that Blue Cross Blue Shield has not been the only Insurance carrier that fought with Piedmont. Executive Session Council Member Furr made a motion to move into Executive Session to review the Executive Session minutes from the April 5, 2018 Council meeting. Council Member Howard seconded the motion. Motion was approved 4-0. Council Member Howard made a motion to reconvene. Council Member Furr seconded the motion. Motion was approved 4-0. Council Member Furr made a motion to approve the Executive Session minutes from April 5, 2018. Council Member Housley seconded the motion. Motion was approved 4-0. Adjournment Council Member Furr made a motion to adjourn. Motion was approved 4-0. The meeting adjourned at 7:33 pm. _______________________ ___________________ Eric Dial, Mayor Dee Baker, Town Clerk Page 5 of 5