Town Council Regular Meeting

Tyrone Town Council Meeting Minutes August 2, 2018 Present: Mayor Eric Dial Mayor Pro Tem Gloria Furr Council Member Ken Matthews Council Member Ryan Housley Town Manager Jonathan Lynn Planning and Zoning Coordinator Phillip Trocquet Finance Manager Sandy Beach Police Chief Brandon Perkins Town Attorney Dennis Davenport Town Clerk Dee Baker Council Member Linda Howard was absent Mayor Dial opened the meeting and gave the Invocation which was followed by the Pledge of Allegiance. Public Comments Ms. Lyn Redwood who lives on Trickum Creek Road asked Council to drive down Trickum Creek Road after the meeting (it was raining). She announced that the road was impassable and that there would be school buses coming down the road next week and she had concerns. When she purchased the property the culvert pipe was thirty inches in diameter and twenty-four long, which would not accommodate her horse trailer so she added two additional feet on either side. Over the years it became clogged with dirt. She stated that approximately a month ago, the Town had repairs scheduled and dug up the pipe which destroyed it for future use. She added that the Town was replacing the pipe with a much smaller pipe which would not accommodate a horse trailer. At that time she asked for the pipe to be extended, the Town did not approve the project and stated that she could pay $5,000 for an additional 10 feet. She added that it was not fair, the entrance used to be accessible for her horse trailer. She added that she was not responsible for the water and gravel run-off and it was not fair to take up a culvert that was working; except for the blockage due to the run-off. It was not fair for her to pay $5,000 to repair her pipe; she asked that Council please look into the situation. Ms. Redwood asked Council if this needed to be an item on the agenda because she asked for that and did not receive it. Council Meeting August 2, 2018 Page 1 of 5 Mayor Dial explained that if an item requires Council to give staff direction, there would be no need for an item to be placed on an agenda. Council Member Furr stated that the Engineer should look at the situation due to the school buses traveling. Mayor Dial asked what had been accomplished since the last Council meeting. Mr. Lynn stated that Public Works had graded the road on the opposite side in order to create a more defined ditch; in order to keep the water from crossing over. He added that in order to get to the Town’s portion of the road the Town had to go through the County’s portion of the road. All we can do currently is keep grading the road. Mayor Dial asked specifically what had been accomplished at the entrance of Ms. Redwood’s driveway. Mr. Lynn stated that last year when the project was bid out, the area was identified in order to alleviate the pipe’s constant need for debris removal. The pipe was engineered to be twenty-four feet and the design was more expensive. He added that the design opened from the top on each end for easier clean-out. He concurred with Ms. Redwood and stated that in order to make the twenty-four foot pipe a thirty foot pipe, it would cost an additional $5,000. A discussion ensued regarding the cost of the pipe. Council Member Furr asked if it would cost less to put in a 30 foot pipe instead of two separate links. Mayor Dial directed Mr. Lynn to make it a priority to speak with the Engineer tomorrow and inform Ms. Redwood when he can discuss options with her. Mayor Dial wished Mrs. Patsy Couch a Happy Anniversary for sixty two years of marriage. Approval of Agenda Council Member Housley made a motion to approve the agenda. Council Member Matthews seconded the motion. Motion was approved 3-0. Consent Agenda: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. Approval of minutes, July 19, 2018. Council Member Matthews made a motion to approve the consent agenda. Council Member Furr seconded the motion. Motion was approved 3-0. New Business: 1. Consideration to enter into an agreement with Georgia Safe Sidewalks to repair sidewalks along Senoia Road. Jonathan Lynn, Town Manager Council Meeting August 2, 2018 Page 2 of 5 Mr. Lynn stated that Senoia Road sidewalks were recently assessed and there were one hundred and fifty-two hazards found. Georgia Safe Sidewalks has a unique method of repair. The machine essentially shaves down the imperfections and repairs are applied only to the specific areas in need; saving the Town repair costs. The cost for all specified repairs on Senoia road will cost $7,080 which is half of the sidewalk budget, saving the Town $22,000. Council Member Housley made a motion to authorize Mayor Dial to enter in to an agreement with Georgia Safe Sidewalks in the amount of $7,080 to repair sidewalk hazards along Senoia Road. Council Member Furr seconded the motion. Motion was approved 3-0. 2. Consideration to approve the Atlanta Regional Commission Local Assistance Program. Phillip Trocquet, Planning & Zoning Coordinator Mr. Trocquet stated that the Town applied to the ARC program for assistance addressing zoning ordinance improvements. ARC reported that they wanted to specifically narrow the scope to the C-1 and the Town Center District. He added that ARC assisted with our Comprehensive Plan and that they noted that the downtown area was a big item and where citizens wanted to see change. Mr. Trocquet stated that the local match for this program was $5,500 and would be funded through the Planning and Zoning budget. He added that normally, a program of this nature would cost many times the aforementioned amount. He gave an example of benefits of the program; changes in the development regulations that are better suited for the downtown development. He added that Senoia Road used to be the State Route for the area and the setbacks were still consistent with those particular setback regulations. Council Member Housley made a motion to approve the ARC Local Assistance Program in the amount not to exceed $5,500. Council Member Matthews seconded the motion. Motion was approved 3-0. 3. Consideration to fill the vacant Public Safety Clerk position. Jonathan Lynn, Town Manager Mr. Lynn stated that the position had been vacant for over three weeks. Ms. Sarah Maines was the number one choice to hire. We have offered Ms. Maines $15.35 an hour and we have the ability to raise that amount up to $16.00 per hour. Council Member Housley made a motion to approve the hiring of Sarah Maines. Council Member Matthews seconded the motion. Motion was approved 3-0. Council Meeting August 2, 2018 Page 3 of 5 Public Comments Staff Comments Mr. Lynn announced that the Recreation roof project was completed and that it also came in $5,100 under budget. He added that there have been many benefits from the project; an anticipated 25% decrease in cooling and heating costs and that water was no longer coming in through the front area. Mr. Lynn announced that Wrestling was returning to the Recreation Center on August 17 th, this event is always well attended. Mr. Lynn informed every one of the scheduled Millage Rate public hearing meetings; August 8 th at 9:30 am and 6:30 pm and August 16th at 6:30 pm. Mr. Lynn gave a shout out to Council Member Furr, staff members David Moretz, Matt Underwood and Dee Baker for beautifying the corner of Senoia Road and Castlewood Road by planting flowers. We will soon identify other areas. Chief Perkins stated that once again a third party rated Tyrone as the 3rd safest city in Georgia. This is based on cities our size and that data was taken from our 2016 crime statistics. He thanked his staff and added that this was good news for the Town. Chief Perkins also announced the Police Department’s first annual Citizen’s Police Academy beginning in September. We have had requests over the years and several Police Departments have them, it is a good way to connect with citizens. The program lasts for ten weeks, one night a week for a couple of hours. He added that different topics would be discussed and the class would also include demonstrations. Chief Perkins stated that the program would begin on October 2nd through December 4th. He stated that some agencies upon the program graduation would create an unsworn auxiliary to assist with low liability tasks such as directing traffic for events or search and rescue. The minimum age is eighteen to apply. He added that all were welcome to join. Council Comments Mayor Dial recognized Boy Scout, Mason Hart and thanked him for attending the Council meeting. Council Meeting August 2, 2018 Page 4 of 5 Executive Session Council Member Housley made a motion to move into Executive Session to review the Executive Minutes from the July 19, 2018 meeting. Council Member Furr seconded the motion. Motion was approved 3-0. Council Member Matthews made a motion to reconvene. Council Member Housley seconded the motion. Motion was approved 3-0. Council Member Housley made a motion to approve the Executive Session minutes from July 19, 2018. Council Member Matthews seconded the motion. Motion was approved 3-0. Adjournment Council Member Furr made a motion to adjourn. Motion was approved 3-0. The meeting adjourned at 7:31 pm. _______________________ ___________________ Eric Dial, Mayor Dee Baker, Town Clerk Council Meeting August 2, 2018 Page 5 of 5