Town Council Regular Meeting

Tyrone Town Council Meeting Minutes September 20, 2018 Present: Mayor Eric Dial Mayor Pro Tem Gloria Furr Council Member Ken Matthews Council Member Linda Howard Town Manager Jonathan Lynn Finance Manager Sandy Beach Police Chief Brandon Perkins Public Works Director Scott Langford Town Clerk Dee Baker Town Attorney Dennis Davenport Council Member Ryan Housley was absent Mayor Dial opened the meeting and gave the Invocation which was followed by the Pledge of Allegiance. Public Comments Mr. Bob Swenson a resident on Castlewood Road spoke regarding the temporary A-frame exit signage located at Town Hall. He stated that the there was a definite need for permanent signage indicating the exit; however he asked that the temporary signage be removed. Mayor Dial stated that the temporary signage was placed to raise awareness. Mr. Swenson also informed Council that Aabby was doing an outstanding job of the Town’s landscaping and upkeep. Mr. Swenson ended by asking Council to keep Town Hall and the Police Department downtown. He was opposed to the removal of city hall, it belongs downtown; how large of a complex do we need? Matt Hansen who lives on Michael Road spoke regarding short-term rentals. He shared that there was a house in his quiet cul-de-sac that was being used for short-term rentals. The house is rented for a few days at a time. There would be pool parties, multiple vehicles and loud music. He added that he had contacted the property management company who provided him with the rental agreement which stated that no noise should be heard from any adjacent properties. We can hear the pool parties from inside our home. There is no one in Tyrone that we can contact for the noise; the management company is based out of Atlanta. Council Meeting September 20, 2018 Page 1 of 4 They do not hear the noise and cannot address it. He added that he was apprehensive to contact the weekend renters due to how they may respond. The management company sees this as an asset not a resident in a peaceful neighborhood. The company had placed long-term renters in the house and it was a good situation. The weekend renters fill in the gaps for the long-term renters. He asked that Tyrone look at similar ordinances in other cities to help protect the long-term citizens in their neighborhoods. This is a growing issue. Please look at www.vrbo.com, you will see that there are currently seventy-five short-term rentals in Tyrone. Mayor Dial thanked him for his research. Approval of Agenda Council Member Matthews made a motion to approve the agenda with the removal of the Maintenance Worker item. Council Member Howard seconded the motion. Motion was approved 3-0. Consent Agenda: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. Approval of minutes, September 6, 2018. Consideration to hire for the position of Accounting Specialist. Jonathan Lynn, Town Manager Council Member Furr made a motion to approve the consent agenda. Council Member Howard seconded the motion. Motion was approved 3-0. New Business: 1. Consideration to approve a Letter of Intent with Stifel, Nicolas, and Company, Inc. to provide the Town financial advice for a potential municipal complex. Jonathan Lynn, Town Manager Mr. Lynn informed Council that now that the Town had selected GMC to provide design and planning services for the new municipal complex, it was recommended that the Town move forward and choose a financial firm for financing options. Of the three reputable firms, staff recommended Stifel, Nicolas, and Company, Inc. (Stifel), based upon the project scope and client references. Council Meeting September 20, 2018 Page 2 of 4 Mr. Lynn relayed that the agreement was non-binding and there were no costs; however, there were legal requirements. Once the agreement was in place Stifel could offer the best financial options for the new building, plus handle any procurement. If the Town were to choose to finance the building, their fees would be rolled into the entire cost of the project. The cost should be minimal, from $30,000 to $35,000. If the Town chose not to secure financing, there would be not cost accrued. Council Member Matthews made a motion to authorize Mayor Dial to sign a non-binding Letter of Intent with Stifel, Nicolas and Company, Inc. to provide Financial advisement for the municipal complex. Council Member Howard seconded the motion. Motion was approved 3-0. 2. Consideration to authorize the Town to provide an offer to the Fayette County Board of Commissioners to purchase property formally known as Fire Station # 3. Jonathan Lynn, Town Manager Mr. Lynn shared that several years back there were discussions regarding the Town purchasing the building formally referred to as Fire Station #3. At that time Tyrone Council chose not to move forward with the Fayette County Board of Commissioners offer. Currently, the building had become vacant again without a possible tenant. At this time, if Council has interest in the purchase, it may make sense for the Town reconsider. He mentioned extending an offer in the amount of $5,000, plus coverage of transaction costs to the Fayette County Board of Commissioners for the purchase of the building. He added that besides that building, the only other building in downtown that was not taxable was the former Tyrone Elementary School. Mr. Lynn reiterated that at the September 6th Council meeting, Council agreed to enter into an agreement that there would be no conflict of interest with the same attorney representing the buyer and seller during the proceedings. Council Member Furr made a motion to authorize the Town to provide an offer to Fayette County Board of Commissioners to purchase property formally known as Fire Station #3 in the amount of $5,000 plus coverage of transaction costs. Council Member Howard seconded the motion. Motion was approved 3-0. Public Comments Mr. Bob Swenson returned to the podium and stated that since the Town just approved the purchase of the former Fire Station which was located next to the Police Station; there would be no reason to move Town Hall from downtown. Council Meeting September 20, 2018 Page 3 of 4 Staff Comments Mr. Lynn reminded everyone that Founders Day kicks off on October 6th through October 13th. He stated that all activities would be held at Shamrock Park this year, with the exception of Friday night’s festivities. They would be held at Sandy Creek High School. Council Member Howard stated that the pageant would be held next Saturday. Chief Perkins stated that yesterday the Police Department had the State Certification staff on sight for their scheduled assessment. In 2016 Officer Cayla Banks was hired and since then she had assumed the certification duties. He added that what should have been a two day assessment only took one. There were nearly one hundred and twenty-five standards that needed to be met in conjunction with policies. Chief Perkins stated that the Assessor informed him that as long as he had been performing assessments, Tyrone was the second assessment that only took one day. This was a testament to Ms. Banks organizational skills and hard work. The assessment recommendation was forwarded to the Joint Committee. Once the Town is certified, every three years a third party will come to assess our department to assure we are performing to standard. This is important in regards to transparency. Chief Perkins stated that once certified, the Town also would receive a 20% liability insurance discount. Finally, the set of standards gives the department a base for best practices moving forward. Hopefully in the next few months Tyrone Police Department will be standing before you to accept our award for State Certification. Mr. Lynn introduced Mr. Scott Langford, the newly appointed Town Engineer/Public Works Director. Mr. Langford gave thanks to Mayor and Council and stated that everyone had been very nice and he looked forward to working hard for the Town. Adjournment Council Member Howard made a motion to adjourn. Motion was approved 3-0. The meeting adjourned at 7:23 pm. _______________________ ___________________ Eric Dial, Mayor Dee Baker, Town Clerk Council Meeting September 20, 2018 Page 4 of 4