Town Council Regular Meeting

Tyrone Town Council Meeting Minutes September 6, 2018 Present: Mayor Eric Dial Mayor Pro Tem Gloria Furr Council Member Linda Howard Council Member Ryan Housley Town Manager Jonathan Lynn Finance Manager Sandy Beach Police Chief Brandon Perkins Town Clerk Dee Baker Town Engineer David Jaeger Town Attorney Patrick Stough Council Member Ken Matthews was absent Mayor Dial opened the meeting and gave the Invocation which was followed by the Pledge of Allegiance. Approval of Agenda Council Member Furr made a motion to approve the agenda with the changes of switching numbers 2 and 3 under New Business and to move numbers 5 and 6 to the Consent Agenda. Council Member Housley seconded the motion. Motion was approved 3-0. Consent Agenda: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. Approval of minutes, August 16, 2018, 6:30 pm and 7:00 pm. Consideration of approval for the Police Department to replace nine (9) mobile Data Terminals. Brandon Perkins, Police Chief Council Meeting September 6, 2018 Page 1 of 6 Consideration of approval for the Police Department to sell its remaining .40 caliber ammunition to the Sheriff’s Office. Brandon Perkins, Police Chief Consideration to authorize Mayor Dial to sign an “Acknowledgement of Disclosure and Confirmation of Informed Consent” document with McNally, Fox, Grant & Davenport, P.C. for a possible conflict of interest matter involving potential real estate acquisition. Jonathan Lynn, Town Manager Consideration to fill the part-time Library Assistant position. Jonathan Lynn, Town Manager Consideration to fill the Public Safety Clerk position. Jonathan Lynn, Town Manager Council Member Howard made a motion to approve the consent agenda. Council Member Housley seconded the motion. Motion was approved 3-0. Mayor Dial shared with the audience that Council was short one Council person and that all votes needed to be unanimous in order to pass. Public Hearing: 1. Consideration of a text amendment from applicant Tamarkus T. Cook to amend Section 113- 128 pertaining to the “Downtown Commercial District (C-1),” of Article V of the Zoning Ordinance of the Town of Tyrone, to add “Funeral Homes and funeral chapels, mortuaries and crematoriums” as a permitted use in the C-1 (Downtown Commercial ) Zoning District. Jonathan Lynn, Town Manager Mr. Lynn stated that at this time it was unclear if the applicant wanted to withdraw the item. He introduced Mr. Cook. Mr. Cook thanked Mayor and Council and Planning Commission for their time and for the board’s information and direction. He added that he had met some amazing residents as well. He stated that he wanted to respectfully withdraw his application and expressed interest in selling the property. He stated that before speaking with the Realtor, he welcomed conversation with anyone regarding the current use of the property. He would like for them to avoid the same situation. He added that his withdrawal was submitted with no hostility nor anguish. Mr. Cook stated that he apologized that if his frustrations ever caused him to speak in any manner that articulated anything other than a desire to do business in Tyrone; he was grateful for the opportunity. Council Member Howard made a motion to allow the withdrawal request of the text amendment. Council Member Furr seconded the motion. Motion was approved 3-0. Council Meeting September 6, 2018 Page 2 of 6 New Business: 2. Consideration of approval for the Police Department to purchase a new SMART Trailer. Brandon Perkins, Police Chief Chief Perkins informed Council that the current Speed Monitoring Awareness Radar Trailer (SMART) which was purchased in 2008 would still be utilized; however, technology had improved throughout the years and he had an opportunity to purchase another. He reminded Council regarding talks about a prospect for the permanent placement of license plate readers along Highway 74. Unfortunately, talks between Coweta Fayette EMC and GDOT did not create favorable results. The best option was to mount them on a SMART trailer. The new trailer would count cars, record speeds and compile traffic analysis. It would also include a solar panel for mounting the license plate readers; the panel could last up to ten days. The software is progressive and runs off a cellular card. The officers would be sent warnings in their cars. The trailer is a GSA contract item and would be purchased with Federal Drug Funds. Mayor Dial inquired about the warranty. Chief Perkins stated that he would get that information to him but that it was more than likely a one year warranty. Council Member Housley made a motion to approve the purchase of a new SMART Trailer for $23,836 with Federal Drug Funds. Council Member Howard seconded the motion. Motion was approved 3-0. 3. Consideration of approval for the Police Department to purchase a new trailer mounted LPR System. Brandon Perkins, Police Chief Chief Perkins reported that the license plate reader technology had improved since the last purchase. It was time to replace one of four. The readers are currently placed within the officer’s vehicle. He added that one LPR system was to be placed on the new SMART trailer. The cost would not increase. The manufacturer was the same and the system included two mounted cameras. Chief Perkins explained that the purchase was not a state contract item and that he did not seek bids for the product. Only Vigilant is utilized by all surrounding jurisdictions. This allows all to communicate with each other. This product assisted with the apprehension of an O’Reilly robbery suspect and one who would have robbed Tyrone’s Post Office. He explained that the system worked in conjunction with Fayette County, Peachtree City, Villa Rica and Douglasville to name a few. The reader only reads plate numbers. Within the database an officer is alerted with information such as a stolen car. If a car was stolen in Kansas, our LPR would pick up the tag number on Highway 74 and the officers would be alerted. The LPR does not give driver names nor keep track of people; it only logs license plate numbers. Council Meeting September 6, 2018 Page 3 of 6 Once alerted, the officer has to manually run the plate to seek further information. Chief Perkins stated that ideally, one camera would be pointing northbound, the other southbound. Council Member Housley made a motion to approve the purchase of a two camera LPR system from SSI for $19,880 with Federal Drug Funds. Council Member Furr seconded the motion. Motion was approved 3-0. 4. Consideration to authorize a change order for the existing Atlanta Paving Contract to include paving Calypso Court and Montego Trial (LMIG 2018). Jonathan Lynn, Town Manager Mr. Lynn stated under the current LMIG grant, the Town was in line to pave Briarwood Road. We have the opportunity to add the paving of Montego Trail and Calypso Court. The equipment is already staged. Atlanta Paving, Inc. has agreed to honor the contract saving the Town thousands of dollars. The combined cost to pave the two additional roads is $170,000. Amending the contract would bring the cost to $887,145, paving a total of three miles. Council Member Furr made a motion to amend the contract with Atlanta Paving and Concrete, Inc. to include the paving of Calypso Court and Montego Trail for a total revised contact amount of $887,145. Council Member Housley seconded the motion. Motion was approved 3-0. Council Member Furr asked which road would be paved first. Mr. Jaeger stated that Montego and Calypso would be paved first, then Briarwood Road. Mayor Dial inquired as to the time frame. Mr. Jaeger stated that it should take a couple of days of prep work, then a couple for the paving. Council Member Furr reiterated from the last Council meeting that a portion of the remaining material would be placed on a section of Trickum Creek Road for stabilization. Public Comments: Jolanna Anderson who lives on Ridge Road asked for the timeframe for the paving of Briarwood Road. Mr. Jaeger informed Ms. Anderson it should take approximately a week for the initial prep work for all three roads, pause a few days prior to paving. Paving should take three to five days. Ms. Anderson then inquired about the roundabout off Spencer Lane. Mr. Jaeger stated that currently the project was in the early design phase. There may be a need of right of way acquisition. Mr. Lynn relayed that the roundabout was a budgeted item. Ms. Anderson stated that there was a need for one at that location. Council Meeting September 6, 2018 Page 4 of 6 Staff Comments: Mr. Lynn announced that DOT had indeed restored the acceleration lane onto Highway 74 at Tyrone Road at no cost to the Town. Mr. Lynn stated that Mr. Scott Langford was scheduled to begin his tenure with the Town on Monday; the day after the Georgia Bulldogs play South Carolina, where Mr. Langford hails from. Mr. Lynn then invited Town Engineer, Mr. David Jaeger to present Council with a project update. Mr. David Jaeger approached Council to inform them that along with the removal of the acceleration lane stripping, the town also had the opportunity to extend the right turn lane onto Highway 74 which could accommodate five to six cars. The Town also had the opportunity to piggy-back on the current paving projects with Atlanta Paving, Inc. Atlanta Paving would complete the grading, striping, erosion control, curb and gutter and possibly a retaining wall. The project should not cost more than $45,000 to complete. Mayor Dial asked if the business owners were aware of the project. Mr. Jaeger stated that his firm would notify them if need be as a courtesy. Council Member Furr asked where the money would come from. Ms. Beach stated that she would need to look through all current projects; however, it should be possible. Mr. Jaeger stated that if Council were to add this to the change order the cost would be $932,145; originally it was $717,145. The change order that was previously approved left a total of $887,145. Mayor Dial asked what was originally budgeted for Briarwood, Montego and Calypso. Mr. Lynn stated that it was approximately $900,000. Castle Lake came approximately $48,000 under budget. Council Member Furr made a motion to approve the addition of extending the right turn lane on Tyrone Road for approximately 150 feet, for an amount not to exceed $45,000. Council Member Housley seconded the motion. Motion was approved 3-0. Council Meeting September 6, 2018 Page 5 of 6 Executive Session: Council Member Howard made a motion to move into Executive Session to review the Executive Session Minutes from August 16, 2018. Council Member Furr seconded the motion. Motion was approved 3-0. Council Member Furr made a motion to reconvene. Council Member Howard seconded the motion. Motion was approved 3-0. Council Member Housley made a motion to approve the Executive Session Minutes from August 16, 2018. Council Member Howard seconded the motion. Motion was approved 3-0. Adjournment: Council Member Furr made a motion to adjourn. Meeting adjourned at 7:37 pm. _______________________ ___________________ Eric Dial, Mayor Dee Baker, Town Clerk Council Meeting September 6, 2018 Page 6 of 6