Town Council Regular Meeting

Tyrone Town Council Meeting Minutes December 5, 2019 Present: Mayor, Eric Dial Mayor Pro Tem, Gloria Furr Council Member, Ken Matthews Council Member, Linda Howard Council Member, Ryan Housley Town Manager, Brandon Perkins Police Chief, Randy Mundy Court Clerk, April Spradlin Finance Manager, Sandy Beach Town Clerk, Dee Baker Public Comments Mr. Tracy Young who lives on Magnolia Drive congratulated Mayor Dial, Council Member Howard and Council Member Elect, Melissa Hill for their win. His reason for speaking was in regards to burning leaves in neighborhoods. He stated that his neighbor had been burning all day and that there should be an ordinance against it. He added that leaves do not burn they smolder. He added that his wife had asthma and the Town should consider restrict burning leaves. Approval of Agenda Council Member Matthews made a motion to approve the agenda. Council Member Housley seconded the motion. Motion was approved 4-0. Consent Agenda: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. Approval of minutes, November 21, 2019 Council Member Housley made a motion to approve the consent agenda. Council Member Howard seconded the motion. Motion was approved 4-0. Council Meeting December 5, 2019 Page 1 of 4 New Business: 1. Consideration to adopt the updated noise ordinance. Brandon Perkins, Town Manager Mr. Perkins informed Council that the current noise ordinance was approved in 1983 with very little, if any, changes. The ordinance also only addressed residential zoning districts. He added that it was his experience that when citizens complained, the current ordinance could not provide any power for action. He stated that he researched several options and found that the current Fayette County noise ordinance best matched our needs and was more robust. If adopted, the new ordinance would also require the Town to purchase a couple of decibel meters which cost approximately $100 each. The new ordinance would also include a decibel chart for different zoning districts. Occasionally residential areas abut commercial or industrial zoning districts. Mr. Perkins shared that officers would need to be properly trained on the decibel meter. He stated that Federal law regarding fireworks had recently gone through some changes. He explained that during certain holidays fireworks were permitted within reason. If fireworks were used during non- holiday times, the decibel meter would be an asset. Discussion ensued regarding calibration. Mayor Dial suggested that Council remain flexible if the ordinance was approved in case amendments needed to be made. Mayor Dial informed everyone that dogs were also listed in the new ordinance. Mr. Perkins stated that aircraft and most farm animals were not included as a source for complaint. Council Member Furr made a motion to approve the updated noise ordinance. Council Member Housley seconded the motion. Motion was approved 4-0. 2. Consideration to approve the Guaranteed Maximum Price (GMP) of the new municipal complex. Brandon Perkins, Town Manager Mr. Perkins stated that after meeting with Goodwyn, Mills, and Cawood and Parrish Construction regarding the guaranteed maximum price for the municipal complex, the cost fluctuated between $5 million and $4.5 million. He stated that several options were presented and changes were made including the addition of a $5,000 HVAC component. The final cost that was agreed upon was not to exceed $4,396,529. He added that after approval, the notice to proceed would be sent. The set price states that any additional costs, not initially approved by the Town, would fall directly on the Construction Manager at Risk. Council Member Housley made a motion to approve the Guaranteed Maximum Price of the new municipal complex not to exceed $4,396,529. Council Member Howard seconded the motion. Motion was approved 4-0. Council Meeting December 5, 2019 Page 2 of 4 Mayor Dial shared that Council did everything they could to get the cost as low as possible without compromising the integrity of the building. He thanked Mr. Perkins for his hard work and for having the same mindset as Council regarding the project. 3. Consideration to amend the FY 2018/19 Budget. Sandy Beach, Finance Manager Ms. Beach stated that the auditors had finished their review and it was that time of year for small adjustments to be made. She explained that by law each department was not allowed to exceed their budgets. She added that a few unforeseen items such as the land for the new complex and police radios were not initially in the budget. She reminded Council that the police radios had been purchased early for a cheaper price. She stated that another adjustment was the Briarwood Road paving project. The project took longer than was anticipated and ran into the new budget year. Items such as these require an annual adjustment. She recommended approval of the submitted amendments. Council Member Howard made a motion to accept the Journal Entry as presented for the Fiscal Year 2018/2019 Budget. Council Member Matthews seconded the motion. Motion was approved 4-0. Staff Comments Mr. Perkins announced that the anticipated marking of silt fencing, set-up of equipment, and location of an office trailer for the new Town Hall Complex would be next Monday. He added that a few trees may need to be removed and potentially dirt would be moved by January 2nd. Mr. Perkins also announced that downtown sewer preconstruction would begin on January 20 th. Executive Session Council Member Matthews made a motion to move into Executive Session to review the Executive Session minutes from November 21, 2019. Council Member Furr seconded the motion. Motion was approved 4-0. Council Member Furr made a motion to reconvene. Council Member Howard seconded the motion. Motion was approved 4-0. Council Member Furr made a motion to approve the Executive Session minutes from November 21, 2019. Council Meeting December 5, 2019 Page 3 of 4 Council Member Howard seconded the motion. Motion was approved 4-0. Adjournment Council Member Matthews made a motion to adjourn. Motion was approved 4-0. The meeting adjourned at 7:21 pm. ______________________ ________________________ Eric Dial, Mayor Dee Baker, Town Clerk Council Meeting December 5, 2019 Page 4 of 4