Arts and Culture Commission Meeting

March 12, 2019 MINUTES OF A REGULAR MEETING URBANA ARTS AND CULTURE COMMISSION APPROVED DATE: March 12, 2019 TIME: 4:30 p.m. PLACE: City Council Chambers, Urbana City Building, 400 South Vine Street, Urbana, Illinois MEMBERS PRESENT: Courtney Becks, Barbara Hedlund, Eric Jakobsson, Sara Jones, Patricia Sammann, Stacey Robinson, Jessica Snyder MEMBERS EXCUSED: Katie Harrell, Jenelle Orcherton STAFF PRESENT: Brandon Boys, Economic Development Manager; Rachel Storm, Public Arts Coordinator; Sukiya J. Reid, Recording Secretary OTHERS PRESENT: Mike Atkinson, Claire Happel Ashe, Nancy Livingston, Madeleine Wolske 1. CALL TO ORDER, ROLL CALL AND DECLARATION OF QUORUM The Urbana Arts and Culture Commission was called to order at 4:34 p.m. by Ms. Sammann. Ms. Reid took roll and a quorum was declared present. 2. APPROVAL OF MINUTES OF PREVIOUS MEETING The minutes of the February 12, 2019 meeting were reviewed by the Commission. With no changes proposed, Ms. Sammann made a motion to approve the minutes. Ms. Hedlund seconded the motion. All Commission members present were in favor of approval, and the minutes were unanimously approved as presented. 3. CHANGES TO AGENDA Ms. Sammann announced that there would be no grant presentations from KOOP or Imbibe Urbana that evening. 4. PUBLIC INPUT There was none. 5. PRESENTATIONS  Presentation by Staff: Monthly Progress Report 1  March 12, 2019 Ms. Storm presented the City staff’s monthly progress report to the Commission, outlining projects in process, recent requests and recommendations from the public, staff activities, and upcoming events. 6. NEW BUSINESS a. Approval of 2019 Tier III Urbana Grants This agenda item was moved up on the agenda while a quorum was still present. Ms. Sammann introduced this agenda item. Ms. Storm reiterated that the Commission had presented a memo on the Tier III Arts Grants. She briefly summarized the steps that had taken place so far and stated that the next step would be for the Commission to make a funding determination. She went over the three options that the Commission had which were to approve to recommend the grants as stated in the memo, approve to recommend the grants with some revisions or amendments, or deny the recommendation of the grants. A brief discussion between members of the staff and Commission ensued. Following discussion, Ms. Sammann made a motion to approve the 2019 Tier III Urbana Arts Grants as presented. Ms. Snyder seconded the motion. The voice vote was as follows: Ms. Becks- Nay Ms. Hedlund-Nay Ms. Jones- Aye Ms. Sammann- Aye Ms. Snyder- Aye The motion carried with the majority vote. 5. PRESENTATIONS CON’T  Presentation by 2018 Grant Presentation: Madeleine Wolske of CLAW Ms. Sammann introduced Madeleine Wolske of Champaign Ladies Amateur Wrestling. She gave a presentation on their project titled, Midsummer Mayhem. She stated that the purpose of the organization is to provide a way for women to perform, be comedic, strong, and social advocates within the community. The event took place on July 6th at 7pm and consisted of three wrestling acts and a big musical act. Timbalu and Bookmobile were the musical acts. There were 200-500 people in attendance. Ms. Wolske stated that they would be holding another event like this in August of this year, 2019. She thanked the Commission for the grant received. At the conclusion of the report, questions and comments from the Commission were heard.  Presentation by 2018 Grant Presentation: Claire Happel Ashe Ms. Sammann introduced musician, Claire Happel Ashe. Ms. Ashe gave a presentation on her project titled, Serving the Vitality of the Community where she programmed two harp and oboe concerts. She and her friend, an oboist, collaborated with the C U Poetry Group to put on the concerts. The free concerts took place at Brookdale Memory Care and UCIMC on January 27, 2019. Ms. Ashe thanked the Commission for the grant received. At the conclusion of the report, questions and comments from the Commission were heard. 2  March 12, 2019  Discussion of Urbana Arts Grant Program 2019 Ms. Sammann introduced this agenda item. Ms. Storm read off the jury recommendations for Tiers I and II, as well as Arts in the Schools and the Poet Laureate Program. A brief discussion between members of the staff and Commission ensued. 7. ANNOUNCEMENTS Eric Jakobsson announced that he would be resigning from the Arts and Culture Commission due to a scheduling conflict, and that this would be his last meeting. 8. ADJOURNMENT Ms. Sammann made a motion that the meeting be adjourned. Mr. Jakobsson seconded the motion. With no further business, Ms. Sammann declared the meeting adjourned at 5:54 pm. Submitted, Sukiya J. Reid, Recording Secretary 3