Arts and Culture Commission Meeting

November 12, 2019 MINUTES OF A REGULAR MEETING URBANA ARTS AND CULTURE COMMISSION APPROVED DATE: November 12, 2019 TIME: 4:30 p.m. PLACE: Executive Conference Room, Urbana City Building, 400 South Vine Street, Urbana, Illinois MEMBERS PRESENT: Courtney Becks, Barbara Hedlund, Jared Miller, Jenelle Orcherton, Luis Gonzalo Pinilla, Patricia Sammann, Angela Williams, Frank Modica (arrived after roll called) MEMBERS ABSENT: Sara Jones STAFF PRESENT: Brandon Boys, Economic Development Manager; Rachel Storm, Arts & Culture Coordinator; HeatherAnn Hicks-Layman, Program Specialist OTHERS PRESENT: Karen Medina, Kelsey O’Berry, Patrick Singer, Seth Fein, Rob Krumm, Kelly White 1. CALL TO ORDER, ROLL CALL AND DECLARATION OF QUORUM The Urbana Arts and Culture Commission was called to order at 4:43 p.m. by Ms. Patricia Sammann. Ms. Hicks-Layman took roll and a quorum was declared present. 2. APPROVAL OF MINUTES OF PREVIOUS MEETING The minutes of the September 10, 2019 meeting were reviewed by the Commission. With no changes proposed, Ms. Sammann made a motion to approve the minutes. Mr. Miller seconded the motion. All Commission members present were in favor of approval, and the minutes were unanimously approved as presented. 3. CHANGES TO AGENDA There were none. 4. PUBLIC INPUT There was none. 5. PRESENTATIONS 1  November 12, 2019 • Presentation by Staff: Monthly Progress Report Ms. Storm introduced Ms. HeatherAnn Hicks-Layman as the new Program Specialist for Urbana’s Arts and Culture program as well as for the Urbana’s Market at the Square. Ms. Hicks-Layman will continue attending meetings as support staff. Ms. Storm presented the City staff’s monthly progress report to the Commission, outlining projects in process, recent requests and recommendations from the public, staff activities, and upcoming events. Following the staff report, Ms. Storm reviewed paperwork within the Urbana’s Arts Grants Tier III packets with the commissioners and answered questions as they arose. She reminded them that there will be an additional meeting next Tuesday November 19th at 4:30pm for commissioners to talk in depth about the applications. • Presentation by 2020 Arts Grant Tier III Applicant: Rob Krumm Ms. Storm introduced applicant Rob Krumm who gave a presentation on the CU Folk and Roots Festival which will be held in October of 2020. At the conclusion of the presentation, questions and comments from the Commission were heard. • Presentation by 2020 Arts Grant Tier III Applicant: Seth Fine & Patrick Singer Ms. Storm introduced applicant Seth Fine and Patrick Singer who gave a presentation on Pygmalion which will be held September 24th – 26th, 2020. At the conclusion of the presentation, questions and comments from the Commission were heard. • Presentation by 2020 Arts Grant Tier III Applicant: Kelly White Ms. Storm introduced applicant Kelly White who gave a presentation on the Boneyard Arts Festival which will be held April 2nd – 5th, 2020. At the conclusion of the presentation, questions and comments from the Commission were heard. • Presentation by 2020 Arts Grant Tier III Applicant: Darius White Ms. Storm informed the Commissioners that Darius White was unable to attend the meeting due to a family emergency, and that she would be speaking with him to see if a video presentation could still be made for submission to the Commission. 6. NEW BUSINESS No new business 7. ANNOUNCEMENTS Ms. Storm reminded the Commissioners of the meeting on Tuesday November 19th, and reviewed the 2020 Arts Grant Tier III Awards scoring sheet rules. The Commissioners are 2  November 12, 2019 to submit their questions to Rachel by Sunday the 17th of November to be put on an agenda for the Tuesday November 19th special meeting. 8. ADJOURNMENT Ms. Sammann made a motion that the meeting be adjourned. Ms. Williams seconded the motion. With no further business, Ms. Sammann declared the meeting adjourned at 6:22 p.m. Submitted, HeatherAnn Hicks-Layman, Program Specialist 3