Arts and Culture Commission Meeting
Regular MeetingUrbana, IL · May 26, 2020
Minutes
May 26, 2020
MINUTES OF A REGULAR MEETING
URBANA ARTS AND CULTURE COMMISSION
APPROVED
DATE: MAY 26, 2020
TIME: 4:30 P.M
PLACE: Online Zoom Meeting
MEMBERS PRESENT: Barbara Hedlund, Jenelle Orcherton, Pat Samman, Jared Miller,
Courtney Becks, Gonzalo Pinilla
MEMBERS ABSENT: Frank Modica
MEMBERS EXCUSED: Angela Williams
STAFF PRESENT: Brandon Boys, Economic Development Manager; Rachel Storm,
Arts & Culture Coordinator; HeatherAnn Hicks-Layman, Program
Specialist; Jason Liggett, UPTV Station Manager
OTHERS PRESENT: Debra Larson
1. CALL TO ORDER, ROLL CALL AND DECLARATION OF QUORUM
The Urbana Arts and Culture Commission was called to order at 4:34 P.M by Samman.
Hicks-Layman took roll and a quorum was declared present.
2. APPROVAL OF MINUTES OF PREVIOUS MEETING
Miller moved to approve minutes from April 14, 2020, Hedlund seconded. With no
changes, all were in favor and minutes were approved.
3. ADDITIONS TO THE AGENDA
There were none.
4. PUBLIC INPUT
There was none.
May 26, 2020
5. PRESENTATIONS
• Staff Report – Rachel L Storm, Urbana Arts and Culture Coordinator
Storm presented the monthly staff report including updated information on programs that
have been cancelled as well as programs that have been able to be converted to digital
events. Storm gave an update on how staff is working with 2019 Urbana Arts Grantees on
how to finish or modify their projects to comply with current COVID-19 guidelines, as
well as an update on where staff is in the processing of the 2020 Urbana Arts Grants.
Storm reported she will be seeking applications for two Summer Arts Interns (high
school students). Storm also gave a brief overview of relief for artist’s resources that
have been shared to the local community.
• 2019 Urbana Arts Grant, Final Report – Debra Larson
Larson presented a final report for 2019 Urbana Pops Orchestra, a requirement of their
2019 Urbana Arts Grant.
• COVID-19 Impact on Urbana Arts and Culture Program
Storm reported that a survey has been sent to all Tier III 2020 Urbana Arts Grantees to
gather their opinions and ideas on how to make their events virtual. The survey also
includes questions regarding whether or not they are considering cancelling or re-
scheduling their events. Storm intends to gather this information and compile the
feedback received to present to the commission for discussion.
6. NEW BUSINESS
There was none.
7. ANNOUNCEMENTS
There were none.
8. ADJOURNMENT
With no further business and no objection, Samman declared the meeting adjourned at
5:43 P.M.
Submitted, HeatherAnn Hicks-Layman, Program Specialist
Agenda
URBANA ARTS & CULTURE
COMMISSION
DATE: Tuesday, May 26, 2020
TIME: 4:30 P.M.
PLACE: Meeting conducted via Zoom (Meeting ID: 859 8328 2020)
AGENDA
1. Call to Order, Roll Call & Declaration of Quorum
2. Approval of Minutes of Previous Meetings
a. April 14, 2020
3. Additions to the Agenda
4. Public Input
5. Presentations
a. Staff Report
Arts and Culture Coordinator Rachel Storm will present the monthly staff report.
b. Grant Presentations
i. Debra Larson of Urbana Pops Orchestra will present the 2019 Urbana Arts
Grant, 2019 Urbana Pops Orchestra
c. COVID-19 Impact on Urbana's Arts and Culture Program
Arts and Culture Coordinator Rachel Storm will facilitate a discussion of the impact of
COVID-19 on general operations of the Urbana Arts and Culture Program and the
local arts and culture community.
6. New Business
7. Adjournment
*Due to the Governor’s shelter in place order, the Urbana City Council Chambers will be
not be open to the public during this meeting. For those wishing to provide public input, please
email your statement to rlstorm@urbanaillinois.us by the start time on the date of the meeting.
Your statement will be read into the record per council public input rules.
Public input also may be provided via Zoom. Anyone can watch the meeting on streaming
services, UPTV, or attend virtually via Zoom. Additional instructions are attached.
Persons with disabilities needing services or accommodations for this hearing should contact the City of
Urbana’s Americans with Disabilities Act Coordinator at hro@urbanaillinois.us
URBANA ARTS & CULTURE
COMMISSION
DATE: Tuesday, May 12, 2020
TIME: 4:30 P.M.
PLACE: Council Chambers, 400 S Vine St, Urbana, IL 61801
Meeting conducted via Zoom (instructions below)
ZOOM INSTRUCTIONS
How to Attend: Commission members, City staff and members of the public may all
connect to this Zoom meeting of the Commission using the following methods:
Smartphones and Mobile Devices: Participants can also join through the Zoom app on
their smartphones and mobile devices. Once participants launch the app they can click
on "Join A Meeting" and then enter the Meeting ID - 859 8328 2020.
Laptop/Computers with Enabled Microphone and/or Webcam: This is the link
participants will need to click on to join via laptop/computers - https://
us02web.zoom.us/j/85983282020
(Here is also a quick tutorial on how to join a Zoom meeting using a computer.) -
https://support.zoom.us/hc/en-us/articles/201362193-Joining-a-Meeting
Telephone: Participants can also join via phone by calling (312) 626-6799. They will then
be prompted to enter the Meeting ID - 859 8328 2020 followed by the pound key.
Persons with disabilities needing services or accommodations for this hearing should contact the City of
Urbana’s Americans with Disabilities Act Coordinator at hro@urbanaillinois.us
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