Arts and Culture Commission Meeting
Regular MeetingUrbana, IL · October 13, 2020
Minutes
October 13, 2020
MINUTES OF A REGULAR MEETING
URBANA ARTS AND CULTURE COMMISSION
APPROVED
DATE: OCTOBER 13, 2020
TIME: 4:30 P.M
PLACE: Online Zoom Meeting (Web ID: 823 3358 2693)
MEMBERS PRESENT: Patricia Sammann, Courtney Becks, Barbara Hedlund, Frank
Modica, Jenelle Orcherton, Gonzalo Pinilla, Angela Williams
MEMBERS ABSENT: Jared Miller, Stacey Robinson
MEMBERS EXCUSED:
STAFF PRESENT: Rachel Storm, Arts & Culture Coordinator; HeatherAnn Hicks-
Layman, Program Specialist; Stepheny McMahon, Economic
Development Coordinator; Jason Liggett, UPTV Station Manager
OTHERS PRESENT: Carlie Upchurch, Jose Guzman, Seth Fein, William Reger
1. CALL TO ORDER, ROLL CALL AND DECLARATION OF QUORUM
The Urbana Arts and Culture Commission was called to order at 4:45 P.M by Hedlund,
acting chair. Hicks-Layman took roll and a quorum was declared present.
2. APPROVAL OF MINUTES OF PREVIOUS MEETING
Modica moved to approve minutes from September 8th, 2020. Sammann seconded. With
no changes, all present were in favor and minutes were approved.
3. ADDITIONS TO THE AGENDA
There were none.
4. PUBLIC INPUT
There was none.
October 13, 2020
5. PRESENTATIONS
• Staff Report – Rachel L Storm, Urbana Arts and Culture Coordinator
Storm presented the monthly staff report. Topics included: an overview of ongoing and
upcoming virtual events, the call for applications for the 2021 Arts Grant Cycle, the call
for applications for the 2021 Poet Laureate and the inaugural Youth Poet Laureate
Programs, participation in community driven discussions concerning race involving
members of the local theatre community, the acceptance of an Illinois Arts Council Grant
for 2021 operation costs, and an update on the WeCU Intern who is using their
involvement with the Urbana Arts and Culture Program as part of their James Scholar
Honors Program. Other topics included an update on the Care4U program which in the
past had supplied the Urbana Arts and Culture Program with a high-school aged summer
intern. This program will end due to a lack of funding.
Poet Laureate Will Reger gave a brief reflection on his tenure, and expressed his
gratitude for the opportunity to serve Urbana as the inaugural Poet Laureate.
• COVID-19 Impact on Urbana’s Arts and Culture Program
Storm reported that Urbana’s Arts and Culture Program continues to have a suspension of
in-person programs with the exception of small and socially-distanced gatherings (such
as ribbon cuttings.) The program staff is working remotely while the City building
remains closed to the public. An updated list of artist relief programs is available on the
City website.
• 2020 Urbana Arts Grant, Final Report – Carlie Upchurch
Upchurch presented a final report for Vibrant Public Mural, a requirement of their 2020
Urbana Arts Grant.
• 2020 Urbana Arts Grant, Final Report – Seth Fein
Fine presented a final report for Pygmalion 2020, a requirement of their 2020 Urbana
Arts Grant.
• 2020 Urbana Arts Grant, Final Report – Jose Guzman
Guzman presented a final report for Salsa Dance Night with the Afro-Caribbean Jazz
Collective, a requirement of their 2020 Urbana Arts Grant.
October 13, 2020
• Urbana Sculpture Project
Storm presented the Urbana Arts and Culture Commission with the staff recommended
sculpture What is the Good by Gregory Stallmeyer. Discussion was held. There will be
an official announcement about installment in the upcoming months.
6. NEW BUSINESS
There was none.
7. ANNOUNCEMENTS
There were none.
8. ADJOURNMENT
With no further business, Hedlund declared the meeting adjourned at 5:56 P.M.
Submitted, HeatherAnn Hicks-Layman, Program Specialist
Agenda
URBANA ARTS & CULTURE
COMMISSION
DATE: Tuesday, October 13, 2020
TIME: 4:30 P.M.
PLACE: Meeting conducted via Zoom Webinar (Webinar ID: 823 3358 2693)
AGENDA
1. Call to Order, Roll Call & Declaration of Quorum
2. Approval of Minutes of Previous Meetings
a. September 8, 2020
3. Additions to the Agenda
4. Public Input
5. Presentations
a. Staff Report
Arts and Culture Coordinator Rachel Storm will present the monthly staff report.
b. Grant Presentations
Carlie Upchurch of Fun Afraid will present the 2020 Urbana Arts Grant, Vibrant Public
Mural
Patrick Singer and Seth Fein of Fein-Bursoni, Inc. will present the 2020 Urbana Arts Grant,
Pygmalion
Jose Guzman of Afro-Caribbean Jazz Collective will present the 2020 Urbana Arts Grant,
Salsa Dance Night with the Afro-Caribbean Jazz Collective
c. Urbana Sculpture Project
Arts and Culture Coordinator Rachel Storm will give an update on sculpture selection and
next steps in planning.
6. New Business
7. Adjournment
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*Due to the Governor’s shelter in place order, the Urbana City Council Chambers will be not be open to
the public during this meeting. For those wishing to provide public input, please email your statement to
rlstorm@urbanaillinois.us by the start time on the date of the meeting. Your statement will be read into
the record per council public input rules. Public input also may be provided via Zoom. Anyone can watch
the meeting on streaming services, UPTV, or attend virtually via Zoom. Additional instructions are
attached.
Persons with disabilities needing services or accommodations for this hearing should contact the City of
Urbana’s Americans with Disabilities Act Coordinator at hro@urbanaillinois.us
You are invited to a Zoom webinar.
When: Oct 13, 2020 04:30 PM Central Time (US and Canada)
Topic: Arts & Culture Commission
Please click the link below to join the webinar:
https://us02web.zoom.us/j/82333582693
Or iPhone one-tap :
US: +13126266799,,82333582693# or +19292056099,,82333582693#
Or Telephone:
Dial(for higher quality, dial a number based on your current location):
US: +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 or +1 669 900 6833 or
+1 253 215 8782 or +1 346 248 7799
Webinar ID: 823 3358 2693
International numbers available: https://us02web.zoom.us/u/kcboJhd4ka
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PUBLIC INPUT
Public input will be taken in the following ways:
Zoom Webinar participant
Click on the link above to join the Webinar. You must provide your name and email in order to join the
Webinar. If you wish to speak during the Public Input, “raise your hand” and wait to be called on by the
meeting host. You must state your first and last name for the meeting record. Participants will be muted
except when they are called on to speak; video will remain off for all members of the public when
speaking. You may speak for up to three minutes.
Telephone participant
Call the phone number shown on the agenda. Enter the Webinar ID followed by the # key. All callers are
muted by default. If you wish to speak, “raise your hand” by pressing *9 once. When you are called on by
the host, you will be un-muted. You must state your first and last name for the meeting record. When you
are finished, the host will “lower your hand” and mute you. You may speak for up to three minutes.
Email Input
You may email public input between 8 am and 4 pm on the day of the meeting to Arts and Culture
Coordinator, Rachel Storm, at rlstorm@urbanaillinois.us. Please put “PUBLIC INPUT” and the meeting
date in the subject line. Your email will be sent to all Arts and Culture Commission members, the Mayor,
City Administrator, and City Clerk. Emailed public input labeled as such will be incorporated into the
public meeting record, with personal identifying information redacted. Copies of emails will be posted
after the meeting minutes have been approved. We cannot guarantee that all emails will be read aloud,
due to variation in the volume of mail and time available.
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