Arts and Culture Commission Meeting

URBANA ARTS AND CULTURE COMMISSION MINUTES OF A REGULAR MEETING DATE: Tuesday, March 9, 2021 TIME: 4:30 P.M PLACE: Online Zoom Webinar (Web ID: 812 6631 3580) MEMBERS PRESENT: Patricia Sammann, Barbara Hedlund, Frank Modica, Jenelle Orcherton, Gonzalo Pinilla, Jared Miller – arrived late, Stacey Robinson – arrived late MEMBERS EXCUSED: There were none. MEMBERS ABSENT: Courtney Becks STAFF PRESENT: Rachel Storm, Arts & Culture Coordinator; HeatherAnn Hicks- Layman, Office Specialist; Jason Liggett, UPTV Station Manager; Stepheny McMahon, Economic Development Supervisor; Darius White, Economic Development Coordinator OTHERS PRESENT: Kelly White, Alicia De Leon, Cindy Ogwal, Susan Ogwal, Debra Domal 1. CALL TO ORDER, ROLL CALL AND DECLARATION OF QUORUM The Urbana Arts and Culture Commission was called to order at 4:31 P.M by Sammann. Hicks-Layman took roll and a quorum was declared present. 2. APPROVAL OF MINUTES OF PREVIOUS MEETING Sammann moved to approve minutes from February 16th, 2021. Modica seconded. With no changes, all present were in favor and minutes were approved. 3. ADDITIONS TO THE AGENDA Storm noted the absence of a staff report to the commission, and that there would be an update included in the next regularly scheduled meeting. Storm announced Alicia De Leon would present their 2019 Urbana Arts Grant, Celebrando Latinidad. Storm also took a moment to thank the commissioners who were able to join the 2021 Virtual Sneak Peek, and that if anyone wished to watch the video it is available on the Urbana Arts and Culture Facebook page. 4. PUBLIC INPUT There was none. 5. PRESENTATIONS a. Grant Presentations i. Kelly White of 40 North Champaign County Arts Council presented the final report for their 2019 Urbana Arts Grant, 2019 Boneyard Arts Festival.  Questions from the commission included specifications on the festival’s website, as well as what plans are there for the 2021 Boneyard Arts Festival. Dates as of now are scheduled for June 17 – 20th, 2021. ii. Susan and Cindy Ogwal presented the final report for their 2020 Urbana Arts Grant, 2020 C-U Black and African Arts Festival. Comments included praise for the smoothness of their event and for the way they were able to engage with the community even with the struggles of moving a festival to virtual during a pandemic. Dates for the next festival are Sept 18th, 2021. iii. Alicia De Leon presented the final report for their 2019 Urbana Arts Grant, Celebrando Latinidad. Comments from staff and the commission included acknowledgement of Alicia’s comment of relying on others, and knowing that projects do not always necessarily go according to plan. Robinson asked if this project was going to be part of Alicia’s thesis project, discussion ensued. All final reports presented at this meeting will be made available on the Urbana Arts and Culture Commission meeting page for Tuesday, March 9th 2021: https://www.urbanaillinois.us/node/9169 b. Strategic Visioning for Urbana Arts and Culture Storm recapped the discussion held during last meeting’s Strategic Visioning session. She noted the intent moving forward is now to survey and call for feedback from the commission. The information gathered from this survey of the commissioners will be used to ground the discussion in next month’s meeting. Storm presented the Urbana Arts and Culture revised mission and key priorities (done 3 years ago), as well as details on the survey she will be sending to the commissioners. Questions were asked clarifying when the surveys are due and what information has been or can be gathered in collaboration with the Imagine Urbana campaign. Discussion ensued. Storm mentioned that Imagine Urbana has a website where they are collecting information, and that she would invite Imagine Urbana back to a future meeting. 6. NEW BUSINESS There was none. 7. ANNOUNCEMENTS There were none. 8. ADJOURNMENT With no further business, Sammann declared the meeting adjourned at 5:38 P.M. Submitted, HeatherAnn Hicks-Layman, Office Specialist Minutes approved April 13, 2021