City Council Regular Meeting

CITY OF URBANA COMMITTEE OF THE WHOLE – Monday January 28, 2013 – 7:00 P.M. CITY COUNCIL CHAMBERS – 400 S. VINE STREET, URBANA, IL The City Council Committee Of The whole of the City of Urbana, Illinois, met in regular session Monday January 28, 2013 in the Council Chambers of the Urbana City Building. ELECTED OFFICIALS PHYSICALLY PRESENT: Heather Stevenson (Chair); Charlie Smyth; Eric Jakobsson; Robert E. Lewis; Dennis Roberts; *Brandon Bowersox- Johnson; Diane W. Marlin; Laurel Lunt Prussing; Phyllis Clark *Mr. Bowersox-Johnson entered meeting at 8:01 p.m. ELECTED OFFICIALS PRESENT VIA TELECONFERENCE: None ELECTED OFFICIALS ABSENT: None STAFF PRESENT: Brad Bennett; Tom Carrino; Patrick Connolly; Bruce Cubberley; William Gray; Chad Hensch; Gale Jamison; Kelly Mierkowski; Mike Monson; Robert Myers; Elizabeth Tyler; James Simon OTHERS PRESENT: Julie Pryde; Rex Bradfield; Bill Brown; Nancy Barrett; Robin Arbiter; Bernadine Evans Stake; Susan Taylor; Carol Ammons; Shirley Brown; Lizzie Carter; Tommy Askins; Donna McKinley; Shirley Hursey; Etha Reid; Joe Lewis Sr.; Clara Bright; David Pelmore; Katie Henry; Bessie M. Johnson; Lawrence Owens; Del Owens; Renee Renfro; Rev. Dr. Evelyn Burnett Underwood; Bishop King James Underwood; Gloria Hendricks; Rev. Melinda Carr and Members of the Media 1. CALL TO ORDER AND ROLL CALL With a quorum present, Chair Stevenson called the meeting of the Committee Of The Whole to order at 7:00 p.m. 2. ADDITIONS TO THE AGENDA AND STAFF REPORT Tom Carrino, Economic Development Manager introduced Natalie Kenny Marquez, Marketing Coordinator who presented the Market at the Square 2012 Annual Report. 3. APPROVAL OF MINUTES OF PREVIOUS MEETING Ms. Marlin made a motion to approve the minutes of the meeting held January 14, 2012. Mr. Lewis seconded. Mr. Smyth and Ms. Marlin asked to make corrections to the minutes. After corrections the motion carried by voice vote. Mr. Smyth proposed a correction on 3 different items of the minutes. Changes are as follows: Others Present: Mr. Tom Bems (should read Tom Berns instead). Item (7) 2nd paragraph: Mr. Smyth made a motion to send this item as its stand (it should read “as it stands”) to Council with a recommendation for approval. Ms. Marlin seconded. Motion carried by voice vote. Item (7) 3rd paragraph: Mr. Smyth made a motion to send this item to Council with a recommendation for approval “Not to charge residential City of Urbana Committee Of The Whole Minutes: January 14, 2013 Page 2 of 4 lots any additional fee”. Ms. Stevenson seconded. Motion carried by voice vote. It should read (Motion failed by voice vote). Ms. Marlin proposed a correction of the motion on item (9). Ms. Marlin made a motion to table indefinitely Consideration of Roundabout at Race and Windsor and direct staff to table indefinitely any plans for additional study of Windsor and Race. Ms. Stevenson seconded. Motion carried by voice vote. It should read as follows: Ms. Marlin made a motion to table indefinitely Consideration of a Roundabout at Race and Windsor and to direct staff to table indefinitely any plans for additional study of the road diet on Windsor road. Ms. Stevenson seconded. Motion carried by voice vote. 4. PUBLIC INPUT Julie Pryde, Administrator representing Champaign Urbana Public Health District, addressed the Committee in support of Ordinance No. 2013-01- 009. Rex Bradfield addressed the Committee to present information for Discussion item (Sanitary Sewer Lateral Reimbursement Program, Dr. Ellis Subdivision Sanitary Sewer Concerns.) Bill Brown, representing the Lierman Neighborhood Action Committee (LNAC) addressed the Committee in support of Ordinances No. 2013-01- 007, 2013-01-008 and 2013-01-009. Nancy Barrett, representing LNAC/AMVETS2 Neighborhood Action Committee addressed the Committee in support of the Lanore-Adams Walkway, read from a letter. Robin Arbiter, representing the Lierman Neighborhood Action Committee (LNAC) addressed the Committee in support of Multi-Use Path, Urbana Townhomes Demolition and Lighting North Urbana. She also wanted to acknowledge Ms. Carter, Ms. Brown and Mr. Askins for being great role models and service providers in the community. Bernadine Evans Stake and Susan Taylor addressed the Committee to express their concerns for the Sewer issues in the Dr. Ellis subdivision. Carol Ammons addressed the Committee and thanked Rev. Dr. Evelyn Burnett Underwood and Bishop King James Underwood for the work that they have dedicated to address the sewer issues in the Dr. Ellis subdivision. Sheryl Brown addressed the Committee in support of Ordinance 2013-01- 009. Lizzie Carter and Tommy Askins addressed the Committee in support of Lanore-Adams Walkway. The following residents did not speak but wanted to express their support for the sewer issues at the Dr. Ellis subdivision. Katie Henry; Bessie M. Johnson; Lawrence Owens; Del Owens. City of Urbana Committee Of The Whole Minutes: January 14, 2013 Page 3 of 4 Donna R. Mckinley, Shirley Hursey, Etha Reed, Joe Lewis Sr., Clara Bright, David Pelmore and Renee Renfro addressed the Committee in support of the Sewer issues at the Dr. Ellis subdivision. Carol McKusick addressed the Committee to express her concerns about the structure of meetings and agendas. Rev. Dr. Evelyn Burnett Underwood, Bishop King James Underwood Gloria Hendricks and Rev. Melinda Carr representing the Ministerial Alliance of Champaign Urbana and Vicinity addressed the Committee to express their concerns in response to the Sewer presentation. 5. Discussion: Sanitary Sewer Lateral Reimbursement Program (Dr. Ellis Subdivision Sanitary Sewer Concerns) William Gray, Public Works Director, introduced Brad Bennett, Engineer, who made presentation in reference to the Sewer issues in question at the Dr. Ellis subdivision. Discussion followed. Kelly Mierkowski, Grant Management Division Manager gave information about some grants available to all city of Urbana homeowners for repair. Ms. Stevenson suggested that all Council members submit their suggestions to William Gray, Public Works Director and Brad Bennett, Engineer to address this issue and bring back to a future meeting. 6. Discussion: Legacy Tree Program Aditi Kambuj, Planner I; Mike Brunk, City Arborist; and Bruce Cubberley, Arbor Manager presented the Legacy Tree Program. Discussion followed. Mr. Bowersox-Johnson made a motion to send this back for staff to come up with a revise Option 2 (Advisory Public Input). Ms. Marlin seconded. Motion carried by voice vote. 7. Ordinance No. 2013-01-010: An Ordinance Revising the Annual Budget Ordinance, FY 2012-13 (Fire Eq. Grant, 2013) Mr. Jakobsson made a motion to send this item to Council with recommendation for approval. Ms. Marlin seconded. Motion carried by voice vote. 8. Ordinance No. 2013-01-007: An Ordinance Approving a Second Amendment to the City of Urbana and Urbana HOME Consortium Annual Action Plans, FY 2011-2012 and FY 2012-2013 William Gray, Public Works Director and Kelly Mierkowski presented Ordinances No. 2013-01-007 and 2013-01-008 for approval. Ms. Marlin made a motion to send Ordinance No. 2013-01-007; 2013-01-008 and 2013-01-009 in omnibus fashion to Council with recommendation for approval. Mr. Lewis seconded. Motion carried by voice vote. 9. Ordinance No. 2013-01-008: An Ordinance Revising the Annual Budget Ordinance, FY 2012-13 (CDBG Fund, City Infrastructure) City of Urbana Committee Of The Whole Minutes: January 14, 2013 Page 4 of 4 10. Ordinance No. 2013-01-009: An Ordinance Revising the Annual Budget Ordinance, FY 2012-13 (Capital Improvement, Urbana Townhomes) 11. Ordinance No. 2013-01-006: An Ordinance Approving a First Amendment to an Agreement for Use of Right-Of-Way with MCC Network Services, LLC (Goodwin Avenue between University Avenue and Stoughton Street) Mr. Smyth made a motion to send this item to Council with recommendation for approval. Mr. Lewis seconded. Motion carried by voice vote. 12. Resolution No. 2013-01-001R: A Resolution Authorizing Execution of a Construction Engineering Services Agreement for Federal Participation with Clark Dietz, Inc. – Champaign, IL (Main Street and Race Street, HSIP, Signal Improvements) 13. Resolution No. 2013-01-002R: A Resolution Approving and Authorizing the Execution of a Local Agency/State Agreement for Federal Participation with the Illinois Department of Transportation (Main Street and Race Street, HSIP, construction and Construction Engineering Services) 14. Adjournment There being no further business to come before the Committee, Chair Stevenson declared the meeting adjourned at 10:55 p.m. ______________________________ Wendy M. Hundley Recording Secretary *This meeting was taped. **This meeting was broadcast on cable television. Minutes Approved: February 11, 2013