City Council Regular Meeting

Minutes Approved: August 12, 2013 CITY OF URBANA COMMITTEE OF THE WHOLE – JULY 8, 2013 – 7:00 P.M. CITY COUNCIL CHAMBERS – 400 S. VINE STREET, URBANA, IL The City Council Committee Of The Whole of the City of Urbana, Illinois, met in regular session Monday, July 8, 2013 in the Council Chambers of the Urbana City Building. ELECTED OFFICIALS PHYSICALLY PRESENT: Dennis Roberts (Chair); Carol Ammons; Eric Jakobsson; Michael P. Madigan; Diane W. Marlin; Charlie Smyth; Laurel Lunt Prussing; Phyllis Clark ELECTED OFFICIALS PRESENT VIA TELECONFERENCE: None ELECTED OFFICIALS ABSENT: Bill Brown [Excused] STAFF PRESENT: James Simon; Mike Monson; Patrick Connolly; Brian Nightlinger; William Gray; Elizabeth Tyler; Thomas Carrino; Robert Myers; Scott Tess OTHERS PRESENT: Brian Adams; Colleen Ramais; Carlos Donaldson; Rev. Troy A. Burks; Bishop King James Underwood; Rev. Dr. Evelyn B. Underwood; Carol McKusick; Members of the Media 1. CALL TO ORDER AND ROLL CALL There being a quorum, Chair Roberts called the meeting of the Committee Of The Whole to order at 7:24* p.m. [*Meeting started at this time due to a special meeting of the Town Board Budget Committee held prior to.] 2. ADDITIONS TO THE AGENDA AND STAFF REPORT There were no additions to the agenda. Elizabeth Tyler (Community Development Services Director/City Planner) distributed a bulletin from the Statewide Preservation Conference held approximately ten days ago in Evanston, IL. She informed the Committee that Robert Myers (Planning Division Manager) was the Chair of the conference and there were approximately 230 attendees, including 2 of Urbana’s Commissioners. Ms Tyler commended Mr. Myers on his efforts. Thomas Carrino (Economic Development Division Manager) gave an update on economic development for this month. Committee Members were sent a copy of the report electronically. He also announced that information on the 2013-14 “Murals on Glass” project, a part of Public Arts, is now available on the City’s website at www.urbanaillinois.us/muralsonglass for artists interested in submitting artwork. Mr. Carrino also announced that Brandon Boys (Redevelopment Specialist) and Kate Ferrer (Economic Development Specialist) have both taken their exams and training and now are Accredited Certified Associates in Project Management through the Project Management Institute. Mayor Prussing informed the Committee that the Counsel General of China will be coming from Chicago to visit Urbana next Tuesday at 4:00 p.m. in the Council Chambers. She also announced that a delegation from Urbana will be traveling to China next Wednesday morning. This travel will not utilize City of Urbana funds. City of Urbana Committee Of The Whole Minutes: July 8, 2013 Page 2 of 7 3. APPROVAL OF MINUTES OF PREVIOUS MEETING June 10, 2013 – CM Ammons made a motion to approve the minutes of the meeting held June 10, 2013. CM Marlin seconded and the motion carried by voice vote. 4. PUBLIC INPUT The following people addressed the Committee with expressions of disagreement and opposition to the Mayor’s recent non-reappointment of a City staff member: Carlos Donaldson (also expressed words of gratitude to Committee Members Jakobsson and Marlin; and Rev. Troy A. Burks The following people did not wish to speak, but completed public input cards requesting their positions be entered into record indicating they are still concerned about the sewer problem in Dr. Ellis Subdivision and do not believe it has been resolved: Bishop King James Underwood; and Rev. Dr. Evelyn B. Underwood CM Marlin announced that there would be a Market at The Square Advisory Board meeting Tuesday at 4:00 p.m. 5. ORDINANCE NO. 2013-06-054: AN ORDINANCE DESIGNATING A HISTORIC LANDMARK (1404 SOUTH LINCOLN AVENUE, “ZETA TAU ALPHA SORORITY HOUSE” – HISTORIC PRESERVATION CASE NO. HP2013-L-01) Robert Myers (Planning Division Manager) presented the staff report. Chair Roberts acknowledged public input on this item at this time. Brian Adams did not wish to speak, but completed a public input card requesting his position be entered into record in support of the proposed historic landmark designation. Colleen Ramais, representing ZTA property owner, addressed the Committee in opposition to the proposed historic landmark designation. Chair Roberts asked CM Ammons to take the Chair and he entered into debate at 8:13 p.m. He resumed the Chair at 8:21 p.m. CM Marlin made a motion to direct staff to draft language that would specify that persons who submit an application to designate a local historic landmark must be present or they must send a representative to be present at all public hearings and meetings of the Historic Preservation Commission and the Urbana City Council related to the case, and the City staff may not represent applicants or property owners in the historic landmark application process before the Historic Preservation Commission or the Urbana City Council so as to avoid the appearance of taking sides in the case. CM Smyth seconded. City of Urbana Committee Of The Whole Minutes: July 8, 2013 Page 3 of 7 CM Ammons made a friendly amendment to add “that if the petitioner is not available, that that petition dies for lack of a petitioner. There were no objections by CM Marlin and CM Smyth. The motion carried by voice vote. Following debate, CM Ammons moved to send this item to Council. CM Jakobsson seconded. CM Madigan requested a roll call vote. The vote was as follows: Aye: Jakobsson, Marlin, Roberts, Smyth Nay: Ammons, Madigan The motion carried by roll call vote (4-aye:2-nay). CM Marlin moved that the advisory motion read, “Should exterior elements such as windows and roof on the Zeta Tau Alpha House be determined to be so deteriorated they cannot be repaired unless they be replaced, City staff and/or the Historic Preservation Commission shall work closely with the property owner to offer reasonable accommodations in reviewing and issuing certificates of appropriateness for the necessary repairs and replacements.” CM Smyth seconded, adding “as quickly as possible.” The motion carried by voice vote. 6. FINANCE DEPARTMENT REORGANIZATION a. Ordinance No. 2013-07-063: An Ordinance Revising the Annual Budget Ordinance, FY 2013-14 (Move Parking Enforcement from Police Department to Finance Department) Mike Monson (Chief of Staff) presented the staff report. CM Smyth made a motion to send this item to Council with a recommendation for approval. CM Ammons seconded. The motion carried by a voice vote. 7. PRESENTATION: SUSTAINABILITY ADVISORY COMMISSION (SAC) Scott Tess (Environmental Sustainability Manager) gave a presentation on the “Sustainable Water Management Plan”. The impetus for the plan comes from recognition of continued drawdown of the city’s potable water supply, new risks to potable water quality, impending state stormwater quality regulations, uncertainty created by climate change, and the value of restored high quality waterfronts (i.e., Boneyard Creek Project). The purpose of the Water Management Plan is to review the current state of five aspects of water management and then to lay out goals to manage those aspects more sustainably by implementing specific, achievable actions. The five aspects Mr. Tess referred to were: 1) Potable water supply and demand; 2) Potable water quality; 3) Surface water and stormwater quality; 4) Flood management; and 5) Recreational waters. Mr. Tess also presented a resolution adopting this plan. Staff is requesting that Council either approve or disapprove the Sustainable Water Management Plan, or give direction to make changes to the Plan. City of Urbana Committee Of The Whole Minutes: July 8, 2013 Page 4 of 7 Chair Roberts acknowledged public input. Carol McKusick addressed the Committee with concerns about curbs and gutters and also referenced municipal aggregation. a. Resolution No. 2013-07-036R: Resolution to Adopt a Sustainable Water Management Plan CM Smyth made a motion to send this item to Council with a recommendation for approval. CM Jakobsson seconded. The motion carried by a voice vote. b. An Enduring Role for the Urbana Sustainability Advisory Commission Marya Ryan (Chair, Sustainability Advisory Commission) gave a PowerPoint presentation on “An Enduring Role for the Urbana Sustainability Advisory Commission.” The Sustainability Advisory Commission (SAC) was formed in 2008 by an enabling ordinance “identifying the highest priorities for city government and citizens to achieve sustainable management of natural resources – water and energy in particular – and shall recommend to the Mayor and City Council goals to achieve and workable mean to reach such goals.” Ms Ryan reviewed accomplishments of the Commission. SAC has addressed the two items specified in the enabling ordinance (energy and water), and will begin work on Phase 2 of the Climate Action Plan in approximately 12-18 months. No action was warranted from Council at this time. 8. ORDINANCE NO. 2013-07-058: AN ORDINANCE REVISING THE ANNUAL BUDGET ORDINANCE (FIRE THERMAL CAMERAS – FY 2012-13) Agenda items #8, #9 and #10 were acted on in omnibus fashion. CM Smyth moved to send Ordinance No. 2013-07-058, “An Ordinance Revising the Annual Budget Ordinance (Fire Thermal Cameras – FY 2012- 13)”, Resolution No. 2013-07-030R, “A Resolution Approving an Intergovernmental Agreement with the City of Champaign, the County of Champaign, and the Village of Rantoul Concerning the Edward Byrne Memorial Justice Assistance Grant Program (2013)”, and Resolution No. 2013-07-029R, “Resolution for Improvement by Municipality Under the Illinois Highway Code (Airport Road East Reconstruction Project)”, to Council with a recommendation for approval. CM Ammons seconded. The motion carried by voice vote. 9. RESOLUTION NO. 2013-07-030R: A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF CHAMPAIGN, THE COUNTY OF CHAMPAIGN, AND THE VILLAGE OF RANTOUL CONCERNING THE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM (2013) This resolution acted on in omnibus fashion with agenda items #8 and #10 and sent to Council with recommendation for approval. City of Urbana Committee Of The Whole Minutes: July 8, 2013 Page 5 of 7 10. RESOLUTION NO. 2013-07-029R: RESOLUTION FOR IMPROVEMENT BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE (AIRPORT ROAD EAST RECONSTRUCTION PROJECT) This resolution acted on in omnibus fashion with agenda items #8 and #9 and sent to Council with recommendation for approval. 11. COMMUNITY DEVELOPMENT COMMISSION ITEMS a. Community Housing Development Organization (CHDO) Agenda items #11.a.1 through #11.b.2 were acted on in omnibus fashion. Jennifer Gonzalez (Grants Coordinator) presented the staff reports. CM Smyth made a motion to send Resolution Nos. 2013-07-031R, “A Resolution Certifying a Community Housing Development Organization for the Urbana HOME Consortium for FY 2013-2014 (Habitat)”, 2013-07-032R, “A Resolution Approving and Authorizing the Execution of an Urbana HOME Consortium Community Housing Development Organization Agreement (Habitat CHDO Developer Affordable Homeownership Program 1007 N Berkley)”, 2013-07-033R, “A Resolution Approving and Authorizing the Execution of an Urbana HOME Consortium Community Housing Development Organization Agreement (Habitat CHDO Operating July 2013)”, and Ordinance Nos. 2013-07-060, “An Ordinance Authorizing the Sale of Certain Real Estate (1007 North Berkley Avenue)”, and 2013-07-061, “An Ordinance Authorizing the Sale of Certain Real Estate (810 East Park Street)”, to City Council with a recommendation for approval. CM Marlin seconded. The motion carried by voice vote. 1. Resolution No. 2013-07-031R: A Resolution Certifying a Community Housing Development Organization for the Urbana HOME Consortium for FY 2013-2014 (Habitat) This item sent to Council with recommendation for approval. 2. Resolution No. 2013-07-032R: A Resolution Approving and Authorizing the Execution of an Urbana HOME Consortium Community Housing Development Organization Agreement (Habitat CHDO Developer Affordable Homeownership Program 1007 N Berkley) This item sent to Council with recommendation for approval. 3. Resolution No. 2013-07-033R: A Resolution Approving and Authorizing the Execution of an Urbana HOME Consortium Community Housing Development Organization Agreement (Habitat CHDO Operating July 2013) This item sent to Council with recommendation for approval. City of Urbana Committee Of The Whole Minutes: July 8, 2013 Page 6 of 7 b. Sale of Certain Real Estate 1. Ordinance No. 2013-07-060: An Ordinance Authorizing the Sale of Certain Real Estate (1007 North Berkley Avenue) This item sent to Council with recommendation for approval. 2. Ordinance No. 2013-07-061: An Ordinance Authorizing the Sale of Certain Real Estate (810 East Park Street) This item sent to Council with recommendation for approval. c. Annual Action Plan – HOME Amendments 1. Ordinance No. 2013-07-059: An Ordinance Approving a Minor Amendment to the City of Urbana and Urbana HOME Consortium FY 2011-2012 Annual Action Plan (Transitional Housing Rental Rehab) Ms Gonzalez presented the staff report. CM Smyth made a motion to send this item to Council with a recommendation for approval. CM Jakobsson seconded and the motion carried by voice vote. d. Supportive Housing Program – Homeless Families in Transition Agenda items #11.d.1 and #11.d.2 were acted on in omnibus fashion. Jenell Hardy (Grants Coordinator) presented the staff report. CM Smyth made a motion to send Resolution Nos. 2013-07-034R, “A Resolution Approving a Supportive Housing Program Subrecipient Agreement with the Center for Women in Transition (FY 2013- 2014)”, and 2013-07-035R, “A Resolution Approving a Supportive Housing Program Subrecipient Agreement with the Salvation Army (FY 2013-2014)”, to Council with a recommendation for approval. CM Jakobsson seconded. The motion carried by voice vote. 1. Resolution No. 2013-07-034R: A Resolution Approving a Supportive Housing Program Subrecipient Agreement with the Center for Women in Transition (FY 2013-2014) Sent to Council with recommendation for approval. 2. Resolution No. 2013-07-035R: A Resolution Approving a Supportive Housing Program Subrecipient Agreement with the Salvation Army (FY 2013-2014) Sent to Council with recommendation for approval. City of Urbana Committee Of The Whole Minutes: July 8, 2013 Page 7 of 7 12. ORDINANCE NO. 2013-07-064: AN ORDINANCE REVISING THE ANNUAL BUDGET ORDINANCE, FY 2012-2013 (CDBG FUNDS, COMMUNITY DEVELOPMENT SERVICES FUND) Kelly Mierkowski (Grants Management Division Manager) presented the staff report. CM Marlin made a motion to send this item to Council with a recommendation for approval. CM Smyth seconded. The motion carried by voice vote. 13. ORDINANCE NO. 2013-07-062: AN ORDINANCE AMENDING URBANA CITY CODE CHAPTER THREE, SECTION 3-43 (INCREASING NUMBER OF CLASS R-2-15 LIQUOR LICENSES FOR DERRICK AIKMAN D/B/A THE BREAD COMPANY, 706 SOUTH GOODWIN AVENUE) Mayor Prussing presented the staff report. CM Madigan recused himself from debate and voting on this item due to a conflict of interest. He left his seat at 9:39 p.m. CM Smyth made a motion to send this item to Council with a recommendation for approval. CM Marlin seconded. The motion carried by voice vote. 14. ADJOURNMENT There being no further business to come before the Committee, Chair Roberts declared the meeting adjourned at 9:41 p.m. ______________________________ Deborah J. Roberts Recording Secretary This meeting was taped. This meeting was broadcast on cable television.