City Council Regular Meeting

CITY OF URBANA COMMITTEE OF THE WHOLE – January 11, 2016 – 7:00 P.M. CITY COUNCIL CHAMBERS – 400 S. VINE STREET, URBANA, IL The City Council Committee Of The Whole of the City of Urbana, Illinois, met in regular session Monday, January 11, 2016 in the Council Chambers of the Urbana City Building. ELECTED OFFICIALS PHYSICALLY PRESENT: Aaron Ammons; Bill Brown; Eric Jakobsson; Dennis Roberts; Michael P. Madigan; Diane Marlin; Charlie Smyth; Laurel Lunt Prussing; Phyllis Clark ELECTED OFFICIALS PRESENT VIA TELECONFERENCE: None ELECTED OFFICIALS ABSENT: None STAFF PRESENT: William Gray; Elizabeth Hannan; Mike Monson; Brian Nightlinger; Sophie Pham; Joel Sanders; James Simon; Scott Tess OTHERS PRESENT: Scott Dossett; Bishop King James Underwood and Reverend Dr. Evelyn Underwood, Members of the Media 1. CALL TO ORDER AND ROLL CALL There being a quorum, Chair Eric Jakobsson called the meeting of the Committee of the Whole to order at 7:49 p.m. 2. ADDITIONS TO THE AGENDA AND STAFF REPORT **Alderman Jakobsson relinquished the chair to Alderman Smyth from 7:50-7:51pm. Alderman Jakobsson asked for votes to add an item to the next committee meeting regarding the racial disparities regarding marijuana arrest and citation. An informal hand vote took place and the item will be added to the next Committee of the Whole meeting. a. Presentation – Annual Financial Report Finance Director Elizabeth Hannan introduced city accountant Sophie Pham and acknowledged her work in the completion of the financial report. Mr. Michael Malatt from Baker Tilly presented an overview of the current Annual Financial Report. He included a comparison of the current report to past reports and gave the committee an idea of what future reports would look like. He addressed all questions and concerns from committee members concerning the report. Discussion ensued. Ms. Hannan announced that the city will invest in a new accounting system that will simplify the accounting activities and will also facilitate the ability to generate financial reports. b. Presentation – Age Friendly Community – Jeffrey Woods, Director of the Center of Health, Aging and Disability, University of Illinois. City of Urbana Committee Of The Whole Minutes: January 11, 2016 Page 2 of 4 Mr. Woods gave a PowerPoint presentation regarding the Center on Health, Aging and Disability. He stated he would like to see both Urbana and Champaign become “age friendly”, livable communities, and presented the steps necessary to do so. Mr. Woods extended an invitation to the committee to attend the Chittenden Symposium on “Health, Technology and Aging/Age-Friendly Urbana-Champaign” that will take place Tuesday, April 26, 2016 from 8am-6pm at the I-Hotel. For questions or reservations contact Ms. Penny Nigh at 333-4954. Discussion ensued. c. Discussion – Hauler Hours Environmental Sustainability Manager Scott Tess addressed the committee regarding the current regulation of hauler hours. As requested by the committee, Mr. Tess presented the pros and cons of regulating the operating hours and gave the committee three options from which they could choose: Option 1. Set operating hours in residential zones. Option 2. Set different operating hours in residential and commercial zones. Option 3. Set operating hours city-wide. Discussion ensued. After discussing the options, Mr. Tess asked council members for direction in providing a corresponding ordinance for approval. The following haulers addressed the committee to express their concerns and how regulating and changing the hours will affect them and their customers. Josh Parr from Dale Levitt Disposal, Josh Johnson from Chris’s Service Co., and Russell from Shaffer Sanitary. Alderman Smyth suggested getting further input from the other five haulers that serve the area. No direction was given other than to continue with current practices and follow up any complaints with the appropriate hauler. 3. APPROVAL OF MINUTES OF PREVIOUS MEETING Alderman Smyth made a motion to approve minutes from November 9, 2015 and January 4, 2016 (special meeting). Alderman Ammons seconded. There being no corrections, the motion to approve both minutes was carried by voice vote. 4. PUBLIC INPUT Scott Dossett was not present but Alderman Jakobsson acknowledged his public input card regarding development. On behalf of Mr. Dossett, Alderman Roberts announced a neighborhood meeting of the Historic Association of East Urbana, which will take place at the Urbana Public Library Lower Level Auditorium on Thursday, City of Urbana Committee Of The Whole Minutes: January 11, 2016 Page 3 of 4 January 14, 2016, at 7pm. This meeting will be in regard to a trip by council members to view several sites in Indiana that were developed by the company that will develop the property north of the City building. Bishop King James Underwood and Rev. Dr. Evelyn Underwood did not wish to speak but wanted their concerns noted on record about the Dr. Ellis Subdivision Sewer Problems. Alderman Ammons announced the MKL scholarship celebration at the Krannert that will take place Sunday, January 17, 2016 from 5pm-7pm with Keynote Speaker State Representative Carol Ammons. Alderwoman Marlin reminded everyone of the Innovation Celebration that will be at Krannert January 22, 2016 from 5:30pm-8:30pm recognizing local entrepreneurs and organizations that have made significant contributions to the economic success of Champaign County. 5. Resolution No. 2016-01-003R: A Resolution Authorizing Intervention in a Pending Property Tax Assessment Appeal before the Illinois Property Tax Appeal Board (The Pointe at the U of I, LLC, 1601 East Florida Avenue) City Attorney James Simon presented Resolution No. 2016-01-003R to committee with recommendation for approval. After clarification of the purpose for this resolution, Alderman Ammons made a motion to send this item to council with recommendation for approval. Alderman Roberts seconded. Motion carried by voice vote. 6. Ordinance No. 2016-01-003: An Ordinance Revising the Fiscal Year 2015- 2016 Annual Budget (Equipment Services Staffing Transition) Public Works Director William Gray presented Ordinance No. 2016-01-003 with recommendation for approval. No discussion. Alderman Smyth made a motion to send Ordinance No. 2016-01-003 to council with recommendation for approval. Alderwoman Marlin seconded. Motion carried by voice vote. 7. Ordinance No. 2016-01-004: An Ordinance Amending Urbana City Code Chapter 22, Section 22-46 (Exceptions to tax) Environmental Sustainability Manager Scott Tess presented Ordinance No. 2016-01-004 with recommendation for approval. Alderman Smyth made a motion to send Ordinance No. 2016-01-004 to council with recommendation for approval. Alderman Roberts seconded. Motion carried by voice vote. 8. Adjournment: There being no further business to come before the Committee, Chair Eric Jakobsson declared the meeting adjourned at 9:56 p.m. City of Urbana Committee Of The Whole Minutes: January 11, 2016 Page 4 of 4 ___Wendy M. Hundley___ Wendy M. Hundley Recording Secretary This meeting was taped. This meeting was broadcast on cable television. Minutes Approved: January 25, 2016