City Council Regular Meeting

CITY OF URBANA COMMITTEE OF THE WHOLE – Monday, June 12, 2017 – 7:00 P.M. CITY COUNCIL CHAMBERS – 400 S. VINE STREET, URBANA, IL The City Council Committee of The Whole of the City of Urbana, Illinois, met in regular session Monday, June 12, 2017, in the Council Chambers of the Urbana City Building. ELECTED OFFICIALS PHYSICALLY PRESENT: Aaron Ammons; Bill Brown; Dean Hazen; Eric Jakobsson; Jared Miller; Maryalice Wu; Diane Wolfe Marlin; Charles A. Smyth ELECTED OFFICIALS PRESENT VIA TELECONFERENCE: None ELECTED OFFICIALS ABSENT: Dennis Roberts, Alderman Ward 5 STAFF PRESENT: Elizabeth Beaty; Brandon Boys; William Gray; Elizabeth Hannan; Sanford Hess; Wendy Hundley; Mike Monson; Brian Nightlinger; Matthew Rejc; Bryant Seraphin; John Schneider; Craig Shonkwiler; James Simon; Elizabeth Tyler OTHERS PRESENT: Paris Baldarotta; Elderess Melinda Carr; Danielle Chynoweth; Cynthia Hoyle; Jeff Marino; Bishop King James Underwood; Members of the Media 1. CALL TO ORDER AND ROLL CALL There being a quorum, Chair Aaron Ammons called the meeting of the Committee of the Whole to order at 7:10pm following a City Council Special meeting. 2. APPROVAL OF MINUTES OF PREVIOUS MEETING Alderman Miller made a motion to approve minutes from the meeting held on May 22, 2017. Motion seconded by Alderman Jakobsson and carried by voice vote. 3. ADDITIONS TO THE AGENDA There were none. 4. PETITIONS AND COMMUNICATIONS Bishop King James did not wish to speak, but asked that his position be entered into the record regarding the Dr. Ellis Subdivision sewer issues. Elderess Melinda Carr did not wish to speak, but asked that her concerns about the Dr. Ellis Subdivision sewer problems and historic impact be entered into the record. 5. Presentations a. Urbana Business Association (UBA) Executive Director Paris Baldarotta gave a presentation showing continuous growth of the Urbana Business Association (UBA). The UBA’s three year agreement with the city is near its end and she wanted to show how the funding from the City was used. This sponsorship gives the UBA assistance with staff and operational Page 1 of 6  funding. In addition, a $15,000 contribution will be given to help with the Sweetcorn Festival. These allocations are already in place with the city’s new budget for 2017-2018. Ms. Baldarotta showed a time line outlining improvements to their financial situation as they become more independent. After the presentation Ms. Baldarotta addressed questions and concerns from committee members in regards to memberships, workshops, and what the future looks like for UBA. Discussion ensued. b. Bicycle & Pedestrian Advisory Commission Cynthia Hoyle, current BPAC Chair and Jeff Marino, BPAC board member and Urbana resident gave a presentation of the commission’s accomplishments in 2016. Ms. Hoyle said that it was recently discovered when reviewing BPAC bylaws, that an ordinance passed in June of 2006, at the time commission was established, requires the submission of an annual compliance report. The report presented tonight is the first of the required annual compliance reports. Ms. Hoyle highlighted all of the accomplishments of the commission, the current focus, and future plans. One of the high priority goals is The Bicycle Master Plan. The Bicycle Master Plan recommends the City of Urbana pool resources with local agencies to fund a full-time Bicycle & Pedestrian Coordinator. This would help ensure the plan’s implementation and help achieve Platinum-Level Bicycle Friendly Community status by 2026. After the presentation, Ms. Hoyle and Assistant City Engineer Craig Shonkwiler addressed questions regarding safety issues with speed limits, marked cross walks, and street designation. Discussion ensued. 6. Staff Report Economic Development Specialist Elizabeth Horwitz presented the May Business & Development report, which highlighted business activities and project updates. Some of the items mentioned are as follows: • New Businesses – Red Bicycle Ice Cream at the Pines Collider Cowork – 123 W. Main Malachi Entertainment DLNZ Productions • Project Updates - Blackbird (119 W. Main) - Completed renovation T-Mobile (110 E. University) Clark-Lindsey Village Tricoci University of Beauty Culture - Started Construction O’Reilly Auto Parts – New Construction – Plans under review • Announcements - Business and Development Luncheon will be held August 23rd at Silvercreek Restaurant and is sponsored by First Federal Bank. Focus is on transportation in Page 2 of 6  Urbana-Champaign including. There will be speakers from the MCORE project. The United Airlines Inaugural Flight Celebration took place June 8, at 12:30pm at Willard Airport. After presentation, Ms. Horwitz and Economic Development Manager Brandon Boys addressed questions and concerns from committee members. Discussion ensued. 7. Discussion – Social Service Alderman Jakobsson addressed all members and explained all of the changes made to the allocations spreadsheet sent prior to meeting to the committee member concerning their distribution to the list of social service agencies. Mayor Marlin requested an updated list with all of the agencies that did not receive any funding. Community Development Specialist Matthew Rejc and Cunningham Township Supervisor Danielle Chynoweth were available to address questions and concerns about the allocation decisions to all of the social service agencies that applied for funding. Ms. Chynoweth acknowledged that work done by city staff with social services because they handle the application process and distribution of funds. She suggested having joint meetings in the future, when making decisions about social service distribution, because both boards must make the decision. Community Development Director Elizabeth Tyler reminded the board that allocations have to be determined in order to get agreements ready for signatures. Alderman Ammons relinquished the chair to Alderman Jakobsson from 8:37-8:42 to give a statement about social service and his continuous concern about diversity among staff of agencies and the population they serve. Ms. Chynoweth shared his concern and asked to have the question “What is the salary makeup of your leadership team?” added to the application. This would allow for better practices and transparency for constituents they serve. City Clerk Charles Smyth suggested sending the discussion item pending a final spreadsheet to council without recommendation, pending final spreadsheet. Alderman Jakobsson made a motion to send the social services allocation to council without recommendation for approval. Alderwoman Wu seconded. Motion carried by unanimous voice vote. 8. Ordinance No. 2017-06-029: An Ordinance Amending Urbana City Code Chapter Three, Section 3-43 (Increasing number of Class B and MB-2 liquor licenses for 25 O’Clock Brewing Company, 208 W. Griggs St., Ste. 101, Urbana, IL 61801) Alderman Miller recused himself from voting on this item, due to conflict of interest, as he is a manager for a business that holds a liquor license in the City of Urbana. Page 3 of 6  Mayor Marlin presented Ordinance No. 2017-06-029 with recommendation for approval. Mayor Marlin explained that this ordinance will allow the new brewery by increasing Class B and MB-2 liquor licenses. Applicants Thomas Sheehan and James Creason were available to answer questions and concerns from committee members. They said that their opening date is planned for the end of June or early July. Alderman Jakobsson made a motion to send Ordinance No. 2017-06-029 to council with recommendation for approval. Alderman Brown seconded. Motion carried by unanimous voice vote. 9. Resolution No. 2017-06-039R: A Resolution Approving an Intergovernmental Lease Agreement (Computer server storage at County Building) Director of Information Technology (IT) Sanford Hess was available to answer any questions from committee members. There being no questions, Alderwoman Wu made a motion to send Resolution No. 2017-06- 039R to council with recommendation for approval. Alderman Miller seconded. Motion carried by unanimous voice vote. 10. Ordinance No. 2017-06-025: An Ordinance Amending Urbana City Code Section 3-8 (Liquor sale location) Alderman Miller recused himself from voting on this item, due to conflict of interest, as he is a manager for a business that holds a liquor license in the City of Urbana. City Attorney James Simon presented Ordinance No. 2017-06-025 to council with recommendation for approval. This ordinance amendment will allow patrons to call a store that has a liquor license and place an order for curbside pick-up of liquor. After discussion, Alderman Hazen made a motion to send Ordinance No. 2017-06-025 to council with recommendation for approval. Alderman Jakobsson seconded. Motion carried by voice vote. 11. Ordinance No. 2017-06-026: An Ordinance Approving the Fiscal Year 2017-2018 Annual Budget Finance Director Elizabeth Hannan presented a detailed list of changes from the proposed budget provided to Council on May 15. Ms. Hannan said that most of those items were housekeeping items and changes were provided prior to this meeting. This ordinance will approved the proposed budget with changes attached to the ordinance. Alderman Ammons relinquished the chair to Alderman Jakobsson from 9:00-9:05 pm. Alderman Ammons made a motion to separate the proposed increase of $9,600.00 to the Economic Development Corporation (EDC). Alderman Brown seconded for the purpose of discussion. Motion carried by voice vote. Page 4 of 6  City Attorney James Simon addressed the committee and explained to them that at this time they were entering in a conundrum, because the budget has not been approved. Since it has not been approved, items cannot be separated from it. City Clerk Charles Smyth suggested making an amendment to the budget instead of separating the document, since the item cannot be separated. He suggested they undo the motion to separate by reconsidering the vote. Alderman Brown made a motion to reconsider original motion to separate. Alderwoman Wu seconded. Motion carried by unanimous voice vote Alderman Ammons relinquished the chair to Alderman Jakobsson from 9:11-9:34 pm. Alderman Ammons made a motion to decrease the allotment to EDC by $9,588.00. Alderwoman Wu seconded. Discussion followed. Alderwoman Wu asked how funding is allocated as she noticed a decrease for UBA and an increase for EDC. Mayor Marlin addressed her concern by explaining the different types of services provided by both the EDC and the UBA and explained the benefits of both. Alderman Jakobsson relinquished the chair to Alderman Brown from 9:24-9:32 pm. to join discussion. After discussion the motion to decrease funding to EDC failed by voice vote. Alderman Miller made a motion to send Ordinance No. 2017-06-026 to council with recommendation for approval. Alderman Jakobsson seconded. Motion carried by voice vote. 12. Ordinance No. 2017-06-027: An Ordinance Revising the Annual Budget Ordinance for FY 2016/17 (Fiscal Year 2016/17 Estimates) Finance Director Elizabeth Hannan presented Ordinance No. 2017-06-027 with recommendation for approval. This is to amend the FY 2017 estimates to conform to those included in the proposed budget with detailed changes. After presentation Alderman Jakobsson made a motion to council with recommendation for approval. Alderman Hazen seconded. There being no discussion, the motion carried by voice vote. 13. Ordinance No. 2017-06-028: An Ordinance Amending Urbana City Code Chapter 22-91 (Food and Liquor Tax) Alderman Miller recused himself from voting on this item, due to conflict of interest, as he is a manager for a business that holds a liquor license in the City of Urbana. Finance Director Elizabeth Hannan presented Ordinance No. 2017-06-028 with recommendation for approval. This will amend the city code to increase the food and liquor Page 5 of 6  tax from 1% to 1.5% this will generate an estimated $390,000 in revenues in order to balance the budget for next year. After presentation Ms. Hannan addressed questions and concerns from committee members. Their concerns were the impact that this increase might have on sales and how the proposed tax rate compares to other communities. Alderman Ammons relinquished the chair to Alderman Jakobsson from 9:40-9:41 pm. He expressed his concerns about the increase that this tax increase would affect consumers and said he would not be in support of the increase. Alderwoman Wu asked if local businesses had been notified about the changes. Ms. Hannan said that no one was contacted directly but that this has been a very public subject and has been in the news. Alderwoman Wu also asked if there had been any feedback from business owners or the public. According to the mayor and Ms. Hannan, there have been no questions from anyone. Ms. Hannan also added that the effective date for this item is August 1, 2017 in order to give business owners the opportunity to implement the changes. Alderman Brown asked if there would be other ways to raise revenues without increasing taxes. There being no further discussion, Alderman Jakobsson made a motion to send Ordinance No. 2017-06-028 to council with recommendation for approval. Alderman Hazen seconded. Motion carried by voice vote. 14. ADJOURNMENT There being no further business before the committee, Chair Ammons declared the meeting adjourned at 9:46pm. Wendy M. Hundley_____ Recording Secretary This meeting was taped. This meeting was broadcast on cable television. *** Website link for this meeting: http://www.urbanaillinois.us/node/6507 Minutes Approved: June 26, 2017 Page 6 of 6