City Council Regular Meeting

STATE OF ILLINOIS CITY OF URBANA Diane Wolfe Marlin, Mayor Charles A. Smyth, City Clerk URBANA CITY COUNCIL MEETING Monday, August 7, 2017 The City Council of the City of Urbana, Illinois, met in regular session Monday, August 7, 2017 at 7 p.m. in the Council Chambers at the Urbana City Building. ELECTED OFFICIALS PHYSICALLY PRESENT Eric Jakobsson, Alderman Ward 2 Bill Brown, Alderman Ward 4 Dean Hazen, Alderman Ward 6 Jared Miller, Alderman Ward 7 Diane Wolfe Marlin, Mayor Charles A. Smyth, City Clerk ELECTED OFFICIALS PRESENT VIA TELECONFERENCE Aaron Ammons, Alderman Ward 3 (in attendance from 7:56-8:05p.m) (Only available to vote on items (a, f, and g from Standing Committees-Committee of the Whole) ELECTED OFFICIALS ABSENT Dennis Roberts, Alderman Ward 5; Maryalice Wu, Alderwoman Ward 1 STAFF PRESENT Brandon Boys; William Gray; Elizabeth Hannan; Wendy Hundley; Kyle Hensch; Lorrie Pearson; Christopher Marx; Sylvia Morgan; John Schneider, James Simon OTHERS PRESENT Elderess Melinda Carr; Bishop King James Underwood; Members of the Media A. CALL TO ORDER AND ROLL CALL There being a quorum, Mayor Marlin called the meeting of the Urbana City Council to order at 7:19 p.m. following Township Board meeting. **Mayor Marlin stated there were only four council members physically present, and items a, f and g on the agenda needed a fifth vote because they were related to budget and liquor Page 1 of 7  licenses. Because of that, Alderman Ammons was phoned to provide the fifth vote necessary for those three items. Alderman Miller made a motion to address the items as mentioned by Mayor Marlin. Alderman Jakobsson seconded. Motion carried by voice vote. Mayor Marlin addressed the audience and asked that anyone with questions regarding items a, f, & g come forward. No one came forward. See Items (a, f, & g) for final votes. B. APPROVAL OF MINUTES OF PREVIOUS MEETING Alderman Miller made a motion to approve minutes from July 17, 2017(Regular meeting), and July 24, 2017(Public Hearing). Alderman Jakobsson seconded. *Mayor Marlin made a correction to add Alderman Roberts to elected officials as being present. After corrections, motion carried by voice vote. C. ADDITIONS TO THE AGENDA Mayor Marlin asked to have Items a, f, and g from standing committee voted on before continuing with regular meeting in order to have all required votes since there were only four council members physically present. D. PUBLIC INPUT Bishop King James Underwood did not wish to speak, but asked that his position be entered into the record regarding the Dr. Ellis Subdivision sewer issues. Elderess Melinda Carr addressed the council with various concerns about the Dr. Ellis Subdivision sewer problems and historical impact. She feels that the equity of the neighborhood has not been addressed properly. Ms. Carr said that there had been some intent for public meetings, but city staff has canceled them. Public Works Director William Gray stated that he would have his staff call Elderess Carr and arrange to meet at her convenience. E. UNFINISHED BUSINESS There was none. F. REPORTS OF STANDING COMMITTEES 1. Committee Of The Whole ( Alderman Dean Hazen) a. Ordinance No. 2017-07-040: An Ordinance Authorizing the Sale of Certain Real Estate (1301 East Washington Street) Alderman Hazen made a motion to approve Ordinance No. 2017-07-040 as forwarded from committee. Alderman Miller seconded. Page 2 of 7  Alderman Brown raised concerns about some of the issues that have been addressed regarding the sale of this property such as preservation of trees, and parking spaces. Alderman Ammons asked staff if they know anything about a clearance sale sign at the Family Dollar and wanted to know if this is some kind of anticipation for closing the store. No one knew. There being no further questions, the ordinance was approved by roll call vote. Votes were as follows: Aaron Ammons - Aye Eric Jakobsson - Aye Bill Brown – Aye Jared Miller – Aye Dean Hazen – Aye Mayor Marlin - Aye Disposition: Ordinance No. 2017-07-040 was approved by roll call vote (6-Aye; 0-Nay). b. Resolution No. 2017-07-046R: A Resolution Approving and Authorizing the Execution of a Promotional and Marketing Agreement for Annual Urbana Sweetcorn Festival (Urbana Business Association, FY 2017-2018) Alderman Hazen made a motion to approve Resolution No. 2017-07-046R as forwarded from committee. Alderman Jakobsson seconded. There being no discussions the motion carried by roll call vote. Votes were as follows: Bill Brown – Aye Eric Jakobsson - Aye Dean Hazen – Aye Jared Miller – Aye Disposition: Resolution No. 2017-07-046R was approved by roll call vote (4-Aye; 0-Nay). c. Resolution No. 2017-07-047R: A Resolution Approving and Authorizing the Execution of a Promotional and Marketing Agreement for Pygmalion Technology Conference (Fein-Bursoni, Inc., FY 2017-2018) Alderman Hazen made a motion to approve Resolution No. 2017-07-047R as forwarded from committee. Alderman Miller seconded. There being no discussion the motion carried by roll call vote. Votes were as follows: Bill Brown – Aye Eric Jakobsson - Aye Dean Hazen – Aye Jared Miller – Aye Disposition: Resolution No. 2017-07-047R was approved by roll call vote (4-Aye; 0-Nay). d. Resolution No. 2017-07-048R: A Resolution Approving and Authorizing the Execution of a Promotional and Marketing Agreement for the 2017 Page 3 of 7  Champaign-Urbana Folk & Roots Festival (Champaign-Urbana Folk & Roots Festival NFP, FY 2017-2018) Alderman Hazen made a motion to approve Resolution No. 2017-07-048R as forwarded from committee. Alderman Jakobsson seconded. There being no discussion the motion carried by roll call vote. Votes were as follows: Bill Brown – Aye Eric Jakobsson - Aye Dean Hazen – Aye Jared Miller – Aye Disposition: Resolution No. 2017-07-048R was approved by roll call vote (4-Aye; 0-Nay). e. Resolution No. 2017-07-049R: A Resolution Approving and Authorizing the Execution of a Promotional and Marketing Agreement for Monthly Urbana First Friday Festivals (Imbibe Urbana LLC, FY 2017-2018) Alderman Hazen made a motion to approve Resolution No. 2017-07-049R as forwarded from committee. Alderman Miller seconded. Alderman Jakobsson said that this past Friday’s events were extraordinary, with fire dancers and wrestlers. There being no discussion the motion carried by roll call vote. Votes were as follows: Bill Brown – Aye Eric Jakobsson - Aye Dean Hazen – Aye Jared Miller – Aye Disposition: Resolution No. 2017-07-049R was approved by roll call vote (4-Aye; 0-Nay). e. Ordinance No. 2017-07-041: An Ordinance Revising the Annual Budget Ordinance for FY 2017/18 (Downtown Event Promotion) Alderman Hazen made a motion to approve Ordinance No. 2017-07-041 as forwarded from committee. Alderman Jakobsson seconded. There being no discussion the motion carried by roll call vote. Votes were as follows: Aaron Ammons - Aye Eric Jakobsson - Aye Bill Brown – Aye Jared Miller – Aye Dean Hazen – Aye Mayor Marlin - Aye Disposition: Ordinance No. 2017-07-041 was approved by roll call vote (6-Aye; 0-Nay). f. Ordinance No. 2017-07-042: An Ordinance Amending Urbana City Code Chapter Three, Section 3-43 (Increasing number of Class R-1 liquor licenses for Lumen, Inc., 300 S. Broadway Ave., Unit #142, Urbana, IL 61801) Page 4 of 7  * Alderman Miller recused himself from voting on this item, due to conflict of interest, as he is a manager for a business that holds a liquor license in the City of Urbana. (8:04-8:05p.m) Alderman Hazen made a motion to approve Ordinance No. 2017-07-042 as forwarded from committee. Alderman Jakobsson seconded. There being no discussion, the motion carried by roll call vote. Votes were as follows: Aaron Ammons - Aye Eric Jakobsson - Aye Bill Brown – Aye Jared Miller – Recused Dean Hazen – Aye Mayor Marlin - Aye Disposition: Ordinance No. 2017-07-042 was approved by roll call vote (6-Aye; 0-Nay). g. Resolution 2017-07-045R: Resolution Adopting City Council and Committee Rules - Legal [cow 07/10/2017; 07/24/2017] Alderman Hazen made a motion to approve Resolution No. 2017-07-045R as forwarded from committee. Alderman Jakobsson seconded. City Clerk Charles Smyth pointed out a grammatical error that was corrected in section 3. There being no further discussion, the motion carried by roll call vote. Votes were as follows: Bill Brown – Aye Eric Jakobsson - Aye Dean Hazen – Aye Jared Miller – Aye Disposition: Resolution No. 2017-07-045R was approved by roll call vote (4-Aye; 0-Nay). G. REPORTS OF SPECIAL COMMITTEES There were none. H. REPORTS OF OFFICERS 1. Explanation of Pedestrian Stops – Police Chief Sylvia Morgan In response to concerns addressed at the previous meeting, Chief Morgan wanted to clarify the process of pedestrian stops. She showed an example of the form (Stop Sheet) which is given to each officer when encountering a pedestrian stop. Chief Morgan presented a diagram with the process when conducting a pedestrian stop. She also addressed each question that was asked. She said this determines the kind of pedestrian stop it is and how to handle it, whether it is documented or not, because as officers are encouraged to interact with the community. In addition to collecting data, police officers have been asked to provide a receipt to citizens subject to searches and frisks. The statute cited consist of two subsections, ‘a’ and ‘b’. Subsection ‘a’ gives law enforcement the right to conduct Terry stops, and subsection ‘b’ Page 5 of 7  requires the officers to give a receipt to citizens subject to search. Unless it is impractical, impossible, or exigent, a receipt must be given to the citizen with the officer’s name, badge number, and reason for the stop. After the presentation Chief Morgan, addressed questions and concerns from council members. Alderman Brown asked for a summary of all pedestrian stops by category. Mayor Marlin reported a change to the International Humanitarian Awards event for 2017. Champaign-Urbana has hosted this event for the past 15 years, and due to variety, of reasons and staffing this year both cities have decided to join C-U Immigration Forum and the University of Illinois YMCA. This year C-U Immigration Forum and the University of Illinois YMCA will be hosting “Immigrant Welcome Award Ceremony and Celebration and incorporating the International Humanitarian Award to their event. This event takes place during the week of “Welcoming Week” September 15-24, 2017 the Award Ceremony will be on September 23, 2017, more information will be forthcoming. Mayor Marlin also gave an update on the search for the new City Administrator. The following four firms have submitted a proposal: GovHR USA located in Northbrook, Illinois; Harvard group International based in Marietta, Georgia; Springsted-Waters regional branch located in Lake Zurich, Illinois; and Slavin Management located in Norcross, Georgia. The search firm will guide the process for updating the job description, developing a candidate profile, and recruiting a pool of qualified candidates. I. NEW BUSINESS 1. Mayoral Appointments to Boards and Commissions a. Design Review Board 1. Mary Pat McGuire – term ending June 30, 2019 b. Plan Commission 1. Nancy Esarey Ouedraogo – term ending June 30, 2018 c. Human Relations Commission 1. Lolita Dumas – term ending June 30, 2019 Mayor Marlin presented the appointments of Mary Pat McGuire to the Design Review Board, Nancy Esarey Ouedraogo to the Plan Commission Board and Lolita Dumas to the Human Relations Commission. There being no objections to the appointments, Alderman Brown made a motion to approve Mayoral Appointments to Boards and Commissions as presented. Alderman Jakobsson seconded. Motion carried by voice vote. 2. Mayoral Reappointments to Boards and Commissions a. Human Relations Commission Page 6 of 7  1. Samuel Byndom – term ending June 30, 2020 Appointed 01/14/2016 Mayor Marlin presented the reappointment of Samuel Byndom to the Human Relations Commission. There being no objection to the reappointment. Alderman Jakobsson made a motion to approve the reappointment of Samuel Byndom as presented. Alderman Brown seconded. Motion carried by voice vote. 3. Ordinance No. 2017-08-043: An Ordinance Amending Urbana City Code Chapter 2, Section 2-24 - Legal Mayor Marlin introduced Ordinance No. 2017-08-043 to council. City Attorney James Simon explained the changes to the ordinance and the reason why they have to be retracted from the previous passed ordinance. First change “mayor- alderperson” should be changed back to “mayor-aldermanic” second, “seven (7) alderpersons” should be changed back to “seven (7) aldermen.” There being no objections to the changes, Alderman Hazen made a motion to approve Ordinance No. 2017-08-043 as presented. Alderman Miller seconded. Motion carried by roll call votes. Votes were as follows: Bill Brown – Aye Dean Hazen – Aye Eric Jakobsson - Aye Jared Miller – Aye Disposition: Ordinance No. 2017-08-043 was approved by roll call vote (4-Aye; 0-Nay). J. ADJOURNMENT There being no further business to come before the City Council, Mayor Marlin declared the meeting adjourned at 8:43 p.m. Wendy M. Hundley _____________ Recording Secretary Charles A. Smyth________________ City Clerk *This meeting was taped. **This meeting was broadcast on cable television. *** Website link for this meeting: http://www.urbanaillinois.us/node/6619 Minutes Approved: August 21, 2017 Page 7 of 7