City Council Regular Meeting

STATE OF ILLINOIS CITY OF URBANA Diane Wolfe Marlin, Mayor Charles A. Smyth, City Clerk URBANA CITY COUNCIL MEETING Monday, June 18, 2018 The City Council of the City of Urbana, Illinois, met in regular session Monday, June 18, 2018 at 7 p.m. in the Council Chambers at the Urbana City Building. ELECTED OFFICIALS PHYSICALLY PRESENT: Maryalice Wu, Alderwoman Ward 1; Eric Jakobsson, Alderman Ward 2; Aaron Ammons, Alderman Ward 3; Bill Brown, Alderman Ward 4; Dennis Roberts, Alderman Ward 5; Dean Hazen, Alderman Ward 6; Jared Miller, Alderman Ward 7; Diane Wolfe Marlin, Mayor; Charles A. Smyth, City Clerk ELECTED OFFICIALS PRESENT VIA TELECONFERENCE: None ELECTED OFFICIALS ABSENT: None STAFF PRESENT: Sylvia Morgan, James Eggert, Kevin Garcia; Vincent Gustafson, John Schneider, James Simon, Elizabeth Hannan, Carol Mitten, Dave Smysor OTHERS PRESENT: Elderess Melinda Carr; Karen Carter; Bishop King James Underwood; Rev. Dr. Evelyn B. Underwood; Natalie Wickman, News-Gazette A. CALL TO ORDER AND ROLL CALL There being a quorum present, Mayor Marlin called the meeting of the Urbana City Council to order at 7:00 p.m. B. APPROVAL OF MINUTES OF PREVIOUS MEETING City Council Member (CM) Hazen made a motion to approve minutes from June 4, 2018 regular meeting and the public hearing. CM Jakobsson seconded. CM Brown noted corrections to page 5 of the regular meeting minutes to include “in state income tax revenue”. Motion carried by voice vote. C. ADDITIONS TO THE AGENDA There was none. D. PUBLIC INPUT Karen Carter, Urbana, introduced herself as the assistant director of Angel’s Youth Center, a group that teaches social interaction skills to youth and young adults ages 6 to 18. As a 501c3 organization, they would like to receive information on social service funding in the future. Page 1 of 6  Dave Smysor, 17-year member of the Urbana Police Department and secretary of the police pension fund spoke on behalf of the board stating that they support the new financial policy and favor passage. This will benefit both the pension fund and the city. Elderess Melinda Carr did not wish to speak, but asked that her concerns about the Dr. Ellis Subdivision sewer problems, equity and historic impact be entered into the record. Bishop King James Underwood and Rev. Dr. Evelyn B. Underwood did not wish to speak, but asked that their position be entered into the record regarding the Dr. Ellis Subdivision sewer issues. CM Roberts displayed a 185th birthday card for Urbana to council and attendees. He provided a short history of the founding of Urbana as the county seat on donated property from the Busey’s and Webers along Vine Street totaling some 35 acres. E. UNFINISHED BUSINESS 1. Ordinance No. 2018-05-037: An Ordinance Vacating an Alley (North Alley of Water Street East of Poplar Street) Mayor Marlin noted that this item was deferred from City Council meeting of June 4, 2018. Chair Brown, on behalf of the Committee, made a motion to approve Ordinance No. 2018- 05-037. CM Roberts seconded. With no further discussion, the motion passed by roll call 7- 0: Ammons – Aye; Brown – Aye; Hazen – Aye; Jakobsson – Aye; Miller – Aye; Roberts – Aye; Wu – Aye. 2. Ordinance No. 2018-05-038: An Ordinance Vacating a Certain Portion of an Alley (South of Green Street between Urbana Avenue and Maple Street) [COW 5/29/18; CC 6/04/18 This item was also deferred from the City Council meeting of June 4, 2018. Chair Brown, on behalf of the Committee, made a motion to approve Ordinance No. 2018-05-038. CM Miller seconded. CM Wu recused herself for a conflict of interest. With no further discussion, the motion passed by roll call 6-0: Ammons – Aye; Brown – Aye; Hazen – Aye; Jakobsson – Aye; Miller – Aye; Roberts – Aye. F. REPORTS OF STANDING COMMITTEES 1. Committee Of The Whole – (Council Member Dennis Roberts) a. Ordinance No. 2018-05-033: An Ordinance Amending Urbana City Code Chapter 14, Section 14-7, Regarding Schedule of Fees Subsection A – “Liquor Licenses” (July 1, 2018 through June 30, 2019) CM Roberts, on behalf of the Committee, made a motion to approve Ordinance No. 2018-05-033. CM Jakobsson seconded. CM Miller recused himself as an employee of a business with a liquor license in the city. With no further discussion, the motion passed by roll call 6-0: Ammons – Aye; Brown – Aye; Hazen – Aye; Jakobsson – Aye; Roberts – Aye; Wu – Aye. b. Ordinance No. 2018-05-034: An Ordinance Amending Urbana City Code Chapter 14, Section 14-7, Regarding Schedule of Fees Subsections B Through P – Fees Excluding Liquor (July 1, 2018 through June 30, 2019) Page 2 of 6  CM Roberts, on behalf of the Committee, made a motion to approve Ordinance No. 2018-05-034. CM Jakobsson seconded. With no discussion, the motion passed by roll call 7-0: Ammons – Aye; Brown – Aye; Hazen – Aye; Jakobsson – Aye; Miller – Aye; Roberts – Aye; Wu – Aye. c. Ordinance No. 2018-06-045: An Ordinance Approving the Fiscal Year 2018- 2019 Annual Budget CM Roberts, on behalf of the Committee, made a motion to approve Ordinance No. 2018-06-045. CM Jakobsson seconded. With no discussion, the motion passed by roll call 8-0: Ammons – Aye; Brown – Aye; Hazen – Aye; Jakobsson – Aye; Miller – Aye; Roberts – Aye; Wu – Aye; Mayor Marlin – Aye. d. Ordinance No. 2018-06-046: An Ordinance Revising the Annual Budget Ordinance for FY2017/18 (Budget Amendment #9 – FY2018 Estimates) CM Roberts, on behalf of the Committee, made a motion to approve Ordinance No. 2018-06-046. CM Ammons seconded. Finance Director Hannan, in response to CM Brown, indicated that infrastructure services was originally coded in the ledger as landscaping services and this is mostly for mowing services. With no further discussion, the motion passed by roll call 8-0: Ammons – Aye; Brown – Aye; Hazen – Aye; Jakobsson – Aye; Miller – Aye; Roberts – Aye; Wu – Aye; Mayor Marlin – Aye. e. Resolution No. 2018-06-023R: A Resolution Adopting Financial Policies (2018) CM Roberts, on behalf of the Committee, made a motion to approve Resolution No. 2018-06-024R. CM Wu seconded. With no discussion, the motion passed by roll call 7-0: Ammons – Aye; Brown – Aye; Hazen – Aye; Jakobsson – Aye; Miller – Aye; Roberts – Aye; Wu – Aye f. Resolution No. 2018-06-024R: A Resolution Ascertaining Prevailing Wages (2018–2019) CM Roberts, on behalf of the Committee, made a motion to approve Resolution No. 2018-06-024R. CM Ammons seconded. With no discussion, the motion passed by roll call 7-0: Ammons – Aye; Brown – Aye; Hazen – Aye; Jakobsson – Aye; Miller – Aye; Roberts – Aye; Wu – Aye g. Resolution No. 2018-06-025R: A Resolution Approving an Intergovernmental Agreement with the City of Champaign and the Board of Trustees of the University of Illinois for a Bicycle Sharing Program CM Roberts, on behalf of the Committee, made a motion to approve Resolution No. 2018-06-024R. CM Brown seconded. Planner Kevin Garcia pointed out two minor editorial changes in the Intergovernmental Agreement (duration of licenses and exemptions) and described them for council. In response to CM Wu, Mr. Garcia noted that private bikeshare programs are Page 3 of 6  being exempted as they have not been a problem to date, aren’t very large, and no large landlords currently have such a program in Urbana. City Attorney Jim Simon noted that in these private programs the bikes are returning to private property for parking while those in the Dockless system are not. CM Wu made a motion to amend the Intergovernmental Agreement changing the peak hours to 8am – 6pm. Motion was seconded by CM Miller. Questions and discussion followed. Mr. Garcia said we would need to consult with the other agencies and explained the rational for the proposed peak removal times. CM Wu noted that the 12 hour window is pretty long so the 3 hour is more responsive during daytime hours and the amendment reflects staffing hours. CM Jakobsson noted the paradox here that if you report an issue earlier, there is a longer response period than if you wait until 10am. Mr. Garcia noted that the form of response is up to the individual companies and that the IGA establishes common rules. Mr. Simon added that the IGA provides that the individual agency can adopt rules but they cannot be more restrictive. Mr. Garcia also noted that the proposed times are based on what other communities are doing where bikes are removed in a timely manner and they are being successful. Mr. Garcia, in response to Mayor Marlin, indicated that the Dockless program is a Champaign pilot and the University has a concession agreement with each party so this should not delay the agreement. CM Brown asked for clarification of the amendment noting a different upper hour for Friday to which CM Wu indicated that the amendment was for the peak beginning time from 10am to the 8am. The proposed amendment passed by voice vote 6-1. With no further discussion, the motion passed by roll call 6-1: Ammons – Aye; Brown – Aye; Hazen – No; Jakobsson – Aye; Miller – Aye; Roberts – Aye; Wu – Aye. 2. Mayoral Reappointments to Boards and Commissions a. Bicycle & Pedestrian Advisory Commission – term ending June 30, 2021 1. Jeff Marino 2. Lily Wilcock b. Civil Service Commission – term ending June 30, 2021 1. Marion Knight, Jr. c. Human Relations Commission – term ending June 30, 2021 1. Lisa Mosley d. MOR Development Review Board – term ending June 30, 2021 1. Matt Cho e. Plan Commission – term ending June 30, 2021 1. Tyler Fitch, Chair f. Public Arts Commission – term ending June 30 2021 Page 4 of 6  1. Patricia Sammann, Chair g. Tree Commission – term ending June 30, 2021 1. Stewart Berlocher h. Urbana Public Television Commission – term ending June 30, 2021 1. Peter Folk, Chair 2. Marie Polk i. Zoning Board of Appeals – term ending June 30, 2023 1. Ashlee McLaughlin CM Roberts, on behalf of the Committee, read the list of reappointments and made a motion to approve them. CM Miller seconded and the motion passed by unanimous voice vote. G. REPORTS OF SPECIAL COMMITTEES CM Roberts provided an update on the Sister Cities program noting that a delegation from the Urbana Presbyterian Church is going to Malawi and connecting with their Domasi congregation. The Sister Cities program is sending books for distribution. They will also be in the Freedom Parade July 4. H. REPORTS OF OFFICERS There were none. I. NEW BUSINESS 1. Resolution No. 2018-06-026R: A Resolution of Protest against a Proposed Map Amendment to the Champaign County Zoning Map (Rezoning 3310 North Cunningham Avenue from County B-3 and County AG-2 to County B-4 / CCZBA-905- AM-18) – CD Planner Kevin Garcia introduced Planning Intern Emily Hutchinson, who summarized the staff memo. This case is a request for 3310 N. Cunningham for an Internet Service Company. As the property is in the extra jurisdictional area of the city, future annexation implications need to be considered. Ms. Hutchinson highlighted items from the from the county memo noting that this is proposed as County B4, consistent with the city’s comprehensive plan and the general trend of parcels on Cunningham Ave. The staff recommendation is to defeat a resolution of protest. CM Roberts spoke favorably of the use of this location. CM Wu moved the resolution of protest, seconded by CM Hazen. The motion was defeated by roll call 0-7: Ammons – No; Brown – No; Hazen – No; Jakobsson – No; Miller – No; Roberts – No; Wu – No. 2. Mayoral Reappointments to Boards and Commissions a. Historic Preservation Commission – term ending June 30, 2021 1. Kim Smith b. Human Relations Commission – term ending June 30, 2021 1. Carol Bradford c. Market at the Square Advisory Board – term ending June 30, 2021 1. Stan Schutte Page 5 of 6  d. Public Arts Commission – term ending June 30 2021 1. Sara Jones e. Urbana Public Television Commission – term ending June 30, 2021 1. Carol Inskeep Mayor Marlin read her list of reappointments to boards and commissions. A motion to approve the appointments was made by CM Ammon and seconded by CM Miller. Motion passed by unanimous voice vote. J. ADJOURNMENT There being no further business to come before the City Council, Mayor Marlin declared the meeting adjourned at 7:46 p.m. Charles A. Smyth City Clerk This meeting was video recorded with website link (viewable on demand): https://www.urbanaillinois.us/node/7186 This meeting was broadcast on cable television (UPTV) and streamed live: http://urbanaillinois.us/uptv Minutes Approved: July 9, 2018 Page 6 of 6