City Council Regular Meeting

CITY OF URBANA COMMITTEE OF THE WHOLE – Monday June 25, 2018 – 7:00 P.M. CITY COUNCIL CHAMBERS – 400 S. VINE STREET, URBANA, IL The City Council Committee of The Whole of the City of Urbana, Illinois, met in regular session Monday, June 25, 2018, in the Council Chambers of the Urbana City Building. ELECTED OFFICIALS PHYSICALLY PRESENT: Aaron Ammons; Bill Brown; Eric Jakobsson; Dennis Roberts; Dean Hazen; Jared Miller; Maryalice Wu; Charles A. Smyth ELECTED OFFICIALS PRESENT VIA TELECONFERENCE: None ELECTED OFFICIALS ABSENT: Diane Wolfe Marlin STAFF PRESENT: Carol Mitten James Eggert; William Gray; Elizabeth Hannan; Lorrie Pearson; Matt Rejc; John Schneider; James Simon; Kelly Mierkowski OTHERS PRESENT: Rev. Dr. Evelyn B. Underwood; Bishop King James Underwood; Danielle Chynoweth, Cunningham Township Supervisor; Members of the Media – News Gazette 1. CALL TO ORDER AND ROLL CALL There being a quorum, Chair Dean Hazen called the meeting of the Committee of the Whole to order at 7:01 pm. 2. APPROVAL OF MINUTES OF PREVIOUS MEETING City Council Member (CM) Miller made a motion to approve minutes from the meeting held on June 11, 2018. Motion was seconded by CM Ammons and carried by unanimous voice vote. 3. ADDITIONS TO THE AGENDA Chair Hazen announced that Item 8, Ordinance No. 2018-06-047 is not ready. CM Miller moved to drop the item from the agenda, seconded by CM Wu and passed by unanimous voice vote. 4. PUBLIC INPUT Rev. Dr. Evelyn B. Underwood and Bishop King James Underwood did not wish to speak, but asked that their position be entered into the record regarding continued concerns about the Dr. Ellis Subdivision sewer issues. 5. PRESENTATIONS There were none. 6. STAFF REPORT City Administrator Carol Mitten reported that Mayor Marlin is in Washington, DC for the Chamber of Commerce organized CU First group’s annual trip. They will be lobbying for the I57/I74 interchange upgrade, Willard Airport, Mahomet Aquifer, and high speed rail. Planning Manager Lorrie Pearson announced that Fred Cobb is retiring from the Community Development Commission after 40 years and that there would be a reception for him tomorrow at 6pm; that three more events for the public to provide input for What’s in Your Square will be held June 27 and 30 at Lincoln Square Mall; and that two staff members were leaving, Community Development Coordinator Matt Rejc and Planner Christopher Marx. 7. Consolidated Social Services Funding FY 2019 – [COW 06/11/18] Page 1 of 3 Community Development Coordinator Matt Rejc, Grants Manager Kelly Mierkowski, and Township Supervisor Chynoweth were present to answer questions related to Social Services Funding carried over from the previous committee meeting. In response to earlier questions from Council Members, Matt Rejc noted that for the Christian Health Care Center (CCHC) proposal, it’s a capacity issue related to staff that keeps them from serving more clients. Champaign County Health Care Consumers (CCHCC) does have a satellite office at county jail so we could ask for additional locations. Discussion followed, noting that a fee for service tie in to the award could be made. CM Brown moved to reduce their money by $8,000 and make this part contingent upon meeting certain conditions. CM WU agreed but asked about other groups getting more money and proposed a similar strategy for the homeless shelter. Supervisor Chynoweth asked for clarification, noting that the proposed award was for more than asked for if the shelter would open October 1 instead of December 1 and closing April 1. Discussion of funding amounts followed with Supervisor Chynoweth noting that groups are getting funding from different sources and since it is not a fee for service, agencies report the number of Urbana residents served. She commented that long term we need to be asking if it adds value to Urbana residents and proposed a transition period to address this issue. There was discussion of inadequate mental health care, followed with CM Wu wanting to lower the award for Christian Health Care Center and lower the expected outcome metric. Supervisor Chynoweth has referred folks, particularly immigrants, to CHCC and noted that their afterhours availability is helpful and they need more psychiatrists to take Medicaid in this community. She gave examples of current problems and issues. CM Brown indicated he supported increasing capacity. CM Wu discussed discrepancies in budgeting by different groups, noting that budgets don’t align with what they spent, nor does their planned budget correspond to expenditures. Supervisor Chynoweth indicated that she will follow up before July 9 Town Board meeting, noting that agencies don’t indicate capacity with respect to volunteers, just paid staff. Mr. Rejc and Ms. Mierkowski added that several organizations gave their budget at their point in time instead of the whole fiscal year so education is needed on filling out applications. There was discussion about opening up the building trades to minorities and the potential of making a huge difference in the community, followed with comments from Supervisor Chynoweth, CM Jakobsson and City Attorney Simon. Mr. Simon noted that the city is working on ordinances for contractors but reaching out to unions themselves is not something the city currently does. City Administrator Carol Mitten stated that a group cause analysis is key, and that if this is a tool other communities use, we will investigate. Several individuals noted that we’ve been talking about this at the city level for over 10 years. CM Ammons added that it’s encouraging to hear such in depth clarity provided by the township supervisor, noting that social service programs provide employment for case managers and supervisors, so stipends for participants are different, but effectively make a difference in their lives. He also noted the different and effective approach being used by First Followers. He added that with respect to the trades, change can happen if people in positions of authority or influence encourage it. CM Wu moved to recommend to City Council social service funding as proposed for FY 19 with 3 stipulations: reduce Champaign County Health Care Consumers by $8,000 contingent on opening an Urbana location; add funds as proposed to the $30,000 level for the homeless shelter, contingent Page 2 of 3  on opening early (October 1) and remaining open through end of their season; and reduce CCHC to $5,000. This motion was seconded by CM Roberts. CM Brown noted that he was looking for something like two to three hours per week for CCHCC. Supervisor Chynoweth noted that this motion leaves $2500 left over as unallocated and asked if the committee was willing to put this in Women’s Emergency Shelter fund. Council Members Wu and Roberts accepted these requests as friendly amendments. The motion, as amended, passed by unanimous voice vote. 8. Ordinance No 2018-06-47: An Ordinance Amending Urbana City Code Chapter 23 (Operation and Parking of Dockless Bicycles on City of Urbana Rights-of-Way and Property) This item was dropped from the agenda by earlier committee action. 9. Mayoral Appointments to Boards and Commissions a. Market at the Square Advisory Board – terms ending June 30, 2021 1. Diane Cain 2. Hyde Taidghin O’Brien 3. Sarah Simeziane CM Roberts moved to send the appointments to council with a recommendation for approval. The motion was seconded by CM Brown and passed by unanimous voice vote. 10. Closed Session to Discuss Minutes of Closed Sessions: Review of closed session minutes pursuant to 5 ILCS 120/2(c)(21) At 8:07 pm, a motion to go into closed session for the purpose of reviewing closed session minutes was made by CM Miller and seconded by CM Wu. Motion passed by roll call (7-0): Ammons – Aye; Brown – Aye; Hazen – Aye; Jakobsson – Aye; Miller – Aye; Roberts – Aye; Wu – Aye. Council moved to the 2nd floor Executive Conference Room. Council returned at 8:15pm. CM Miller moved to go into open session, seconded by CM Jakobsson and passed by unanimous voice vote. 11. ADJOURNMENT There being no further business before the committee, Chair Hazen declared the meeting adjourned at 8:17 pm. Charles A. Smyth City Clerk This meeting was video recorded with website link (viewable on demand): https://www.urbanaillinois.us/node/7187 This meeting was broadcast on cable television (UPTV) and streamed live: http://urbanaillinois.us/uptv Minutes Approved: July 9, 2018 Page 3 of 3