City Council Regular Meeting

COMMITTEE OF THE WHOLE MINUTES DATE: Monday, April 8, 2019 TIME: 7:00 P.M. PLACE: Urbana City Council Chambers, 400 S. Vine St., Urbana, IL 61801 The City Council Committee of The Whole of the City of Urbana, Illinois, met in regular session Monday, April 8, 2019, in the Council Chambers of the Urbana City Building. ELECTED OFFICIALS PHYSICALLY PRESENT: Eric Jakobsson, Ward 2; Shirese Hursey, Ward 3; Bill Brown, Ward 4; Dennis Roberts, Ward 5; Dean Hazen, Ward 6, Jared Miller, Ward 7; Diane Wolfe Marlin, Mayor; Charles A. Smyth, City Clerk ELECTED OFFICIALS PRESENT VIA TELECONFERENCE: Maryalice Wu, Ward 1 ELECTED OFFICIALS ABSENT: None STAFF PRESENT: Sheila Dodd; Kay Meharry; Carol Mitten; John Schneider; James Simon; Scott Tess OTHERS PRESENT: Elderess Melinda Carr; Rev. Courtney Caruthers; Rev. Dr. Evelyn Underwood; Members of the Media Chair: Eric Jakobsson, Ward 2 1. Call to Order and Roll Call There being a quorum, Chair Eric Jakobsson called the meeting of the Committee of the Whole to order at 7:00pm. 2. Approval of Minutes of Previous Meeting CM Jared Miller made a motion to approve the minutes from the March 25, 2019 meeting. Motion seconded by CM Dean Hazen and carried by voice vote. 3. Additions to the Agenda There were none. 4. Public Input Bishop King James and Rev. Dr. Evelyn B. Underwood did not wish to speak but wanted their concerns about the Dr. Ellis subdivision sewer problems entered into the record. Elderess Melinda Carr did not wish to speak, but asked that her concerns about the Dr. Ellis subdivision sewer problems, equity, and historic impact be entered into the record. Mayor Marlin proclaimed the week of April 7 – 13, 2019 National Library Week in the City of Urbana, Illinois. She presented the proclamation to Celeste Choate, Executive Director of the Urbana Free Library. Mayor Marlin also congratulated Ms. Choate for her five year anniversary with the library. Mayor Marlin announced that various City of Urbana employees and departments donated money totaling $1235 to the Dublin Street Church of Christ to help purchase Chromebooks and other items for the church’s tutoring program. Pastor Caruthers was present and said that the tutoring program is for children in fifth through twelfth grade, began with two children and has expanded to 25. He thanked the City for the donation that enabled the purchase of three Chromebooks for program and encouraged everyone to stop by the church to see how the Committee of the Whole Minutes Monday, April 8, 2019 Page 2 of 3 program is doing. 5. Presentations There were none. 6. Staff Report Community Development Director John Schneider told committee members that the property at 917 N. Linview sold at auction for $36,000. Scott Tess presented the annual Environmental Sustainability Division report. He said this year they are starting Solar Urbana Champaign 4.0 and hopefully they will start solar power hours this month. The dates will be posted at www.solarurbanachampaign.com. He said the state’s first solar incentive lottery will be Wednesday, April 8, and they will be watching for the results for the closed landfill solar development that is entered in the lottery. Mr. Tess addressed questions and concerns from committee members. 7. Resolution No. 2019-04-005R: A Resolution Approving the Transfer of Volume Cap in Connection with Private Activity Bond Issues and Related Matters (Assist Program, Series 2019) Grants Division Manager Sheila Dodd presented this resolution. She explained the Private Activity Bond Cap is a bond issued by on the behalf of a local or state government for the purpose of financing a project or for private use. She said there have been two requests for the City to cede bond caps. One request was from the Illinois Housing Development Authority and it would be used for affordable housing. The second request was from Assist, to do a mortgage credit certificate program, which has been done in the community for quite a while. Ms. Dodd explained this is not a transfer of cash, but a transfer of the opportunity to sell the bonds. If the city did not cede the opportunity to utilize the bonds, then they would go to the State of Illinois. After discussion, CM Roberts made a motion to send Resolution No. 2019-04-005R to Council with recommendation for approval. Motion seconded by CM Miller and carried by voice vote. 8. Resolution No. 2019-04-006R: A Resolution Approving the Transfer of Volume Cap in Connection with Private Activity Bond Issues and Related Matters (Illinois Housing Development Authority Series 2019) CM Brown motioned to send Resolution No. 2019-04-006R to council with recommendation for approval. Motion seconded by CM Miller and carried by voice vote. 9. Resolution No. 2019-04-007R: A Resolution Approving Amendment No. 1 to an Urbana Home Consortium Subrecipient Agreement (Rosecrance TBRA FY 2018-2019) Grants Division Manager Sheila Dodd presented this resolution. She said in May of 2018 the city allocated $35,000 to Rosecrance to operate a tenant based rental assistance program, which is a two year undertaking. During the two year program, rental assistance gives occupants the opportunity to go to school or do job training to help them improve their lives. She said the program has been very successful and Rosecrance has committed all the funds. In order to complete the two year process, Rosecrance needs an additional $20,000. She said the City of Champaign has an allocation of their home funds they are willing to give Rosecrance so they can complete the project. CM Miller made a motion to send Resolution No. 2019-04-007R to council with Committee of the Whole Minutes Monday, April 8, 2019 Page 3 of 3 recommendation for approval. Motion seconded by CM Roberts and carried by voice vote. Mayor Marlin reminded everyone about the annual Cunningham Township Board meeting on Tuesday, April 9, at 6:00pm in the city council chambers. 10. Adjournment With no further business before the Committee, Chair Jakobsson declared the meeting adjourned at 7:33pm Kay Meharry Recording Secretary Materials and video for this meeting can be found at: https://www.urbanaillinois.us/node/7561 Minutes approved: April 22, 2019