City Council Regular Meeting

COMMITTEE OF THE WHOLE MINUTES DATE: Monday, November 25, 2019 TIME: 7:00pm PLACE: Urbana City Council Chambers, 400 S. Vine St., Urbana, IL 61801 The City Council Committee of The Whole of the City of Urbana, Illinois, met in regular session Monday, November 25, 2019, at 7:00pm in the Council Chambers of the Urbana City Building. ELECTED OFFICIALS PHYSICALLY PRESENT: Bill Brown, Dean Hazen, Shirese Hursey, Eric Jakobsson, Jared Miller, Dennis Roberts, Maryalice Wu, Charles Smyth, Diane Wolfe Marlin ELECTED OFFICIALS PRESENT VIA TELECONFERENCE: None ELECTED OFFICIALS ABSENT: None STAFF PRESENT: Sheila Dodd, Elizabeth Hannan, Wendy Hundley, Carol Mitten, Lorrie Pearson, Michelle Robinson, Bryant Seraphin, James Simon, Richard Surles OTHERS PRESENT: Allan Max Axelrod, Julie Blixen, James Corbin, Ricardo Diaz, Brian Dolinar, David Guth, Francis Jahn, Jerry John, Ben Joselyn, James Kilgore, Marlin Livingston, Allison Martell, Felipe Menanteau, Ginger Mills, Lynda Minor, Jaime Olson, Lara Orr, Linda Reynolds, Austin Root, Stefanie Smith, Jennifer Ivory-Tatum, Theresa Sweeney, Chery Van Vess, Joseph Wiemelt, Haley Wright, Members of the Media Chair: Dennis Roberts, Ward 5 1. Call to Order and Roll Call With a quorum present, Chair Dennis Roberts called the meeting of the Committee of the Whole to order at 7:05pm. following a special meeting of the Urbana City Council. 2. Approval of Minutes of Previous Meeting CM Bill Brown made a motion to approve the minutes from the November 12, 2019 meeting. After a correction was made, motion was seconded by CM Dennis Roberts and carried by unanimous voice vote. 3. Additions to the Agenda Mayor Marlin asked to add item 13 as a discussion item for the Illinois High School Association (IHSA). CM Jared Miller moved to approve Addition to the Agenda as requested. CM Shirese Hursey seconded. Motion carried by unanimous voice vote. 4. Presentations and Public Input The following residents addressed the committee to express their concerns and opposition of approving Resolution No. 2019-11-050R: Resolution Approving an Intergovernmental Agreement (School Resource Program Intergovernmental Agreement). Stefanie Smith, Allen Axelrod, Ben Joselyn, James Kilgore, Jaime Olson, Allison Martell, James Corbin, Brian Dolinar. The following residents addressed the committee in support of Resolution No. 2019-11-050R: Lynda Minor, Theresa Sweeney, and David Guth. The following residents submitted electronic correspondence in support of Resolution No. 2019-11- 050R: Deborah Bodony, Sharon Foley, Dorothy Gable, Julia Loofbourrow Guth, Virginia Lehmann, and Kara McKinn. Page 1 of 4  The following residents submitted electronic correspondence to table decision to approve Resolution No. 2019-11-050R: Don Owens and Ming Kuo. Felipe Menanteau, Lara Orr addressed the committee at the time the agenda item was presented to expressed his concerns about the lack of transparency from the school district about the SRO process. He urge the City Council to proceed with caution before final vote. 5. Staff Report Mayor Marlin reminded the public that the City offices will be closed on Thursday and Friday November 28-29, 2019 and reopen Monday, December 2, 2019. 6. Ordinance No. 2019-11-066: An Ordinance Revising the Annual Budget Ordinance (Budget Amendment #3- Omnibus) Finance Director Elizabeth Hannan presented Ordinance No. 2019-11-066 to council with the recommendation for approval. Ms. Hannan gave a summary of changes: increased price for road salt, personnel contractual services due to vacancies, grant received from The Morton Arboretum, and rebudget for unspent funds in the Police Special Fund. No questions or discussion, CM Brown moved to send Ordinance No. 2019-11-066 to council with recommendation for approval. Seconded by CM Jakobsson, motion carried by unanimous voice vote. 7. Resolution No. 2019-11-049R: A Resolution Authorizing Issuance of Capital Improvement Revenue Bonds, Series 2019 (Cunningham Children’s Home Project), and Other Actions Concerning the Bonds Finance Director Elizabeth Hannan presented Resolution No. 2019-11-049R to council with the recommendation for approval. Ms. Hannan gave a brief description about the process of being a conduit for this bonds, adding that the City has no financial obligation related to this debt, and Cunningham Children’s Home does. In addition, there were some minor changes made to the bank and a new resolution with the updated information will be provided at the City Council meeting on December 2, 2019. Ms. Hannan introduced representatives from Cunningham Children’s Home, Chief Executive Officer Marlin Livingston and Director of Advancement Ginger Mills. Mr. Livingston addressed the committee and introduced the rest of the staff and attendees present on behalf of The Cunningham Children’s Home: Haley Wright, Jerry John, Cheryl Van Vess, and Ice Miller Legal Counsel Austin Root. Mr. Livingston gave a brief background about the history of Cunningham Children’s Home and how this bonds will be used. Mr. Livingston and Ms. Hannan addressed all questions and concerns from committee members. After presentation and questions, CM Brown moved to send Resolution No. 2019-11-049R to Council with recommendation for approval. CM Wu seconded, motion carried by unanimous voice vote. 8. Ordinance No. 2019-11-068: An Ordinance Amending Urbana City Code Chapter Two to Add a Member to the Market at the Square Advisory Board (Food Truck Representative) Community Development Director Lorrie Pearson presented Ordinance No. 2019-11-068 with recommendation for approval. This ordinance will allow Market at the Square Advisory Board to add an additional member to the board to represent Food Truck owners. There being no questions or concerns, CM Wu moved to send Ordinance No. 2019-11-068 to council with recommendation for approval. CM Hursey seconded, motion carried by unanimous voice vote. Page 2 of 4 9. Resolution No. 2019-11-051R: A Resolution Amending Certain Home Investment Partnership Program Loan Documents Between the City of Urbana and Bristol Place Residences, LP Grants Manager Sheila Dodd presented Resolution No. 2019-11-051R with recommendation for approval. Ms. Dodd said that the City of Urbana manages the Urbana HOME Consortium grant, of which Champaign County, City of Urbana, and City of Champaign are members. Each government sets priorities and recommends funding decisions for their portion of grant. The proposed amendment will allow Bristol Place Residences, LP to finalized infrastructure projects in the new development. The City of Urbana programs will not be impacted by these allocations. Ms. Dodd addressed questions and concerns from committee. After discussion, CM Miller moved to send Resolution No. 2019-11-051R to council with recommendation for approval. CM Jakobsson seconded, motion carried by unanimous voice vote. 10. Resolution No. 2019-11-052R: A Resolution Approving a Certain Intergovernmental Agreement Between the City of Urbana and Housing Authority of Champaign County Grants Manager Sheila Dodd presented Resolution No. 2019-11-052R with recommendation for approval. This resolution authorizes the execution of an intergovernmental agreement with the Housing Authority of Champaign County (HUD) for the provision of environmental review services. In addition, any entity that receives funds from HUD such as CDBG HOME or public housing programs are required to conduct environmental reviews on their activities and projects. Under Code 24 CFR Part 58 Subpart A, the City of Urbana is deemed the responsible agency for the provision of the kind specified on behalf of the Housing Authority. Community Development staff have been trained in the preparation of such environmental reviews by the US Department of Housing and Urban Development (HUD), including recent policy changes regarding the environmental field staff. Approval of this agreement will result in revenues to cover staff time to complete the reviews. Ms. Dodd addressed questions from committee. After discussion, CM Brown moved to send Resolution No. 2019-11-052R to council with recommendation for approval. CM Jakobsson seconded, motion carried by unanimous voice vote. 11. Resolution No. 2019-11-050R: Resolution Approving an Intergovernmental Agreement (School Resource Program Intergovernmental Agreement) Police Chief Bryant Seraphin and Superintendent Jennifer Ivory-Tatum. Chief Seraphin acknowledged the presence of Deputy Chief Richard Surles, Officer Michelle Robinson, Urbana High School Assistant Principal Julie Blixen, and Middle School Principal Joseph Wiemelt. Chief Seraphin started the conversation by addressing some of the concerns expressed at previous meetings from residents and committee members. He reminded everyone that this is a partnership with the school district, not a stand-alone program. Having Resource Officer (SRO) does not mean removing other structural efforts such as restorative practices. CM Hazen addressed committee and thanked Ms. Ivory-Tatum for addressing the issues at the school district, as a parent it has been a tough road but glad to see improvements. Chief Seraphin and Superintendent Ivory-Tatum addressed all questions from CM about SRO education, roles, specifics of the agreement in regards to searches, discipline approaches, civil and criminal acts that may have a role in school, fights in schools. Ms. Ivory-Tatum added that the SRO role is not to just break fights, it is bigger than that. CM Miller addressed the committee and expressed his concerns about the lack of transparency and oversight with this agreement and he will not support until he gets all of his questions answered. Page 3 of 4  Chair Roberts acknowledged the signed petition by the many individuals who are against the SRO proposed agreement. CM Hursey asked the school district staff about the reaction of students and parents with the presence of having SRO. Assistant Principal Julie Blixen addressed CM Hursey’s questions. CM Brown moved to send Resolution No. 2019-11-050R to council with recommendation for approval. CM Hazen seconded, discussion followed. CM Brown made a motion to add an amendment to section 8 and add subsection (B) to read: After two years and every year thereafter, the Urbana School District shall conduct an evaluation of the SRO program. Various facets of the program will be reviewed including: costs, pre- and post- program data, standard operating procedures, and feedback from school administrators, teachers, students, and community members. Focus groups and surveys may be utilized in obtaining additional feedback and results of the evaluation will be made publicly available. CM Wu seconded. After further discussion the motion carried by unanimous voice vote to approve amendment. CM Brown made a motion to extend the meeting to 11pm, CM Wu seconded, motion carried by unanimous voice vote. Assistant Principal Julie Blixen and middle school Principal Joseph Weimelt addressed question from committee about the current roles of the SRO in the school district and what the future holds. After all of the discussions and final thought from all council members the motion carried by voice vote. 12. Ordinance No. 2019-11-067: An Ordinance Revising the Annual Budget Ordinance (Budget Amendment #2 – Omnibus) Finance Director Elizabeth Hannan presented Ordinance No. 2019-11-067 to committee with recommendation for approval. This budget amendment is part of the School Resource Program Intergovernmental Agreement. There being no further questions or discussions, CM Wu moved to send Ordinance No. 2019-11- 067 to council with recommendation for approval. CM Hursey seconded, motion carried by voice vote. 13. Discussion – Illinois High School Association (IHSA) Resolution Mayor Marlin introduced the proposed resolution for discussion to support the bid process to bring the IHSA Basketball Tournament to Champaign. She is proposed a contribution of $7,500 yearly for the next three years. This is a collaborative effort among all surrounding communities, the resolution will be presented at the next City Council meeting for approval. 14. Adjournment With no further business before the committee, Chair Roberts adjourned the meeting at 11:17pm. Wendy M. Hundley Deputy City Clerk This meeting was video recorded and is viewable on-demand. HERE Minutes approved: December 9, 2019 Page 4 of 4