City Council Regular Meeting

COMMITTEE OF THE WHOLE MINUTES DATE: Monday, December 9, 2019 TIME: 7:00pm PLACE: Urbana City Council Chambers, 400 S. Vine St., Urbana, IL 61801 The City Council Committee of The Whole of the City of Urbana, Illinois, met in regular session December 9, 2019, at 7:00pm in the Council Chambers of the Urbana City Building. ELECTED OFFICIALS PHYSICALLY PRESENT: Bill Brown; Dean Hazen (left meeting at 8:27pm); Shirese Hursey; Eric Jakobsson; Jared Miller; Dennis Roberts; Maryalice Wu; Diane Wolfe Marlin, Mayor ELECTED OFFICIALS PRESENT VIA TELECONFERENCE: None ELECTED OFFICIALS ABSENT: None STAFF PRESENT: Brandon Boys; Curt Borman; Kay Meharry; Charles Lauss; Stepheny McMahon; Carol Mitten OTHERS PRESENT: Rev. Dr. Evelyn Underwood; Bishop King James Underwood; Members of the Media Chair: Jared Miller, Ward 7 1. Call to Order and Roll Call With a quorum present, Chair Jared Miller called the meeting of the Committee of the Whole to order at 7:54pm, following a public hearing. 2. Approval of Minutes of Previous Meeting CM Bill Brown made a motion to approve minutes from the November 25, 2019 committee meeting, and the special committee meeting held on December 2, 2019. Motion seconded by CM Maryalice Wu and carried by voice vote. 3. Additions to the Agenda There were none. 4. Presentations and Public Input Committee Members Dennis Roberts and Maryalice Wu gave a PowerPoint presentation showing highlights of the trip to Thionville, France in November. CM Roberts and CM Wu, along with Wendy Hundley and Kate Brickman, travelled to Thionville, a Sister City to Urbana, as part of the Sister Cities program,. Thionville invited Urbana to participate in the celebration of the 75th anniversary of their liberation from German occupation. After the presentation, CM Roberts presented Mayor Marlin with gifts sent by the Mayor of Thionville. Bishop King James Underwood did not wish to speak, but asked that his position be entered into the record regarding the Dr. Ellis Subdivision sewer issues. Rev. Dr. Evelyn Underwood did not wish to speak, but asked that her continual concerns about the Dr. Ellis Subdivision sewer problems be entered into the record. 5. Staff Report Economic Development Coordinator Stepheny McMahon presented the Business and Development Report. Going over the highlights, she informed committee members that the Philo Road Business District Grants have expanded to $3,000, from $1,000 in available grants. Some downtown businesses have expanded, including Stango Cuisine, Analog and Bohemia. Ms. McMahon and Economic Development Manager Brandon Boys answered questions from Committee of the Whole Minutes Monday, December 9, 2019 Page 2 of 2 committee members concerning various development projects. Mr. Boys said Gather is moving along as planned and is expected to close on the property any day. Concerning the Landmark Hotel, Mr. Boys said the developer has until January 31 to close on the property. 6. Resolution No. 2019-12-054R: A Resolution Approving an Intergovernmental Agreement with Danville, Illinois, for Purchase of Asphalt Emulsion City Administrator Carol Mitten presented this resolution. She explained that asphalt emulsion is not produced in the winter months, but the City of Danville has enough storage capacity on-site to provide the City of Urbana with enough emulsion to do road patching during those months. She said the City will buy approximately 800 gallons this fiscal year at $2.75/gallon, and this would allow patching of the roads throughout the winter. Ms. Mitten responded to questions from committee members. CM Wu made a motion to send Resolution No. 2019-12-054R to council to a consent agenda with recommendation for approval. Motion seconded by CM Roberts and carried by voice vote. 7. Ordinance No. 2019-12-071: An Ordinance Amending Urbana City Code Sections 2-25 and 2-28 City Clerk Charles Smyth explained that this Ordinance changes committee of the whole meetings from the second and fourth Mondays of the month to the first and third Mondays, council meetings to the second and fourth Mondays, and adds language clarifying that meetings will be held the Tuesday following a Monday legal holiday. CM Wu made a motion to send Ordinance No. 2019-12-071 to council to a consent agenda. Motion seconded by CM Hursey and carried by voice vote. 8. Resolution No. 2019-12-055R: A Resolution Amending City Council Rules and Committee of the Whole Rules Clerk Smyth told committee members this drops the Resolution on Resolutions, which is rule number four. It allows council to consider a resolution under new business if it has not been considered first by committee. CM Roberts moved to send Resolution No. 2019-12-055R to council to a consent agenda with recommendation for approval. Motion seconded by CM Hursey and carried by voice vote. 9. Approval of 2020 City Council and Committee of the Whole Annual Meeting Schedule Clerk Smyth said this calendar for next year shows the schedule for next year with committee of the whole meetings on the first and third Monday, and council meetings on the second and fourth Monday of each month. CM Jakobsson moved to send the calendar of city council and committee of the whole meetings to council to a consent agenda with recommendation for approval. Motion seconded by CM Hursey and carried by voice vote. 10. Discussion – December 23 Committee of the Whole meeting Clerk Smyth explained there are no agenda items for the meeting on December 23, and according to council rules the mayor or the chair would be able to cancel the meeting if there were no agenda items. 11. Adjournment With no further business before the committee, Chair Miller adjourned the meeting at 8:49pm. Kay Meharry Assistant City Clerk This meeting was video recorded and is viewable on-demand. Minutes approved: January 6, 2020