City Council Regular Meeting

COMMITTEE OF THE WHOLE MINUTES DATE: Monday, June 1, 2020 – Reconvened Wednesday, June 3, 2020 TIME: 7:00pm PLACE: *Held virtually due to Governor’s Stay at Home order City of Urbana 400 S. Vine St., Urbana, IL 61801 The City Council Committee of The Whole of the City of Urbana, Illinois, met in regular session Monday, June 1, 2020, at 7:00pm and Reconvened on Wednesday, June 3, 2020, at 7:00pm via Zoom. ELECTED OFFICIALS PHYSICALLY PRESENT: None ELECTED OFFICIALS PRESENT VIA TELECONFERENCE: City Council Members (CM), Bill Brown, Bill Colbrook, Shirese Hursey, Eric Jakobsson, Jared Miller, Dennis Roberts, Maryalice Wu; Diane Wolfe Marlin, Mayor; City Clerk, Vacant ELECTED OFFICIALS ABSENT: None STAFF PRESENT: Shannon Beranek, Vacellia Clark, Sheila Dodd, Kevin Garcia, Vince Gustafson, Elizabeth Hannan, Wendy Hundley, William Kolschowsky, Jason Liggett, Stephanie McMahon, Carol Mitten, Lorrie Pearson, Andrea Ruedi, Bryant Seraphin, , James Simon, Justin Swinford, Lily Wilcock OTHERS PRESENT VIA ZOOM: Allan Axelrod, Shannon Briash, Shamir Brown, Tracy Chong, Danielle Chynoweth, Taylor Dent, Ricardo Diaz, Scott Dossett, Christopher Hansen, Ben Joslyn, Precious Kelly, Mikhail Lyubanski, Sarah Nixon, Donald Owen, Bijal Patel, Minnie Pearson, Lisa Shenk, Rev. Dr. Evelyn Underwood, and two other unidentified members of the public joined the virtual meeting via Zoom Chair: Jared Miller, Ward 7 Prior to starting the meeting Chair Miller read a statement about the structure of the meeting for everyone attending via Zoom. 1. Call to Order and Roll Call With a quorum virtually present, Chair Jared Miller called the meeting of the Committee of the Whole to order at 7:00pm. 2. Approval of Minutes of Previous Meeting CM Bill Colbrook made a motion to approve the minutes from the May 18, 2020 meeting. Motion seconded by CM Bill Brown and carried by unanimous voice vote. 3. Additions to the Agenda Chair Jared Miller stated that in lieu of current events, this meeting will be dedicated to public input and reconvened Wednesday, June 3, 2020 at 7pm via zoom. 4. Presentations and Public Input Chair Miller announced the logistics of the meeting during public. Started by receiving committee members input, followed by emails received via City Council, and public input form attendees via zoom. Mayor Marlin read a statement condemning the cold-hearted murder of George Floyd and the officers who stood and watched. Applauding the bravery of the 17-year-old girl who stood there and recorded this horrific event. Mayor Marlin also gave an update about the arrest of Aleyah Lewis and where the city is in regards to the process of hiring an independent agency to investigate all of the events that took place during this incident, and the encounter with resident who posted video on Facebook. Ending her comments by commending everyone for wearing a mask during the peaceful protest that took place this afternoon. Page 1 of 4 Police Chief Bryant Seraphin read a statement acknowledging the killing of George Floyd with shock, anger, and sadness and condemning this type of behavior and grateful to have had a peaceful protest. Additionally, saying that Urbana Police Department is not perfect but understand change is a process and strive to be better by continuing to work through partnership. Council Members provided their feedback about the current events and how to move forward, some of the suggestions provided were: restorative principal, stop the status quo, reevaluate police force policy, ongoing CPRB reporting, place officers under administrative leave, independent review, and hold each other accountable. Chair Miller acknowledged and apologized for the awful zoom bombing with unacceptable language and indecent exposure with the intent to disrupt the meeting. Public input was provided via Zoom from the following people: Brown, Minnie Pearson, Ricardo Diaz, Danielle Chynoweth, Sarah Nixon, Bijal Patel, Scott, Dossett, Tracy Chong, Christopher Hansen, Ben Joslyn, Shannon Briash, Taylor Dent, Precious Kelly, Lisa Shenk, Allan Axelrod, Donald Owen. Comments included: call for justice on behalf of Aleyah Lewis, all charges against Aleyah Lewis should be dropped, both Mayors should join forces together, officers should be place on administrative leave, empower CPRB board, call for police reform, and stop justifying the wrongdoing of officers. Chair Miller read the following residents emails received via citycouncil: Jane McClintock, Kate Ross, Amy Hatch, Anna Asplund, Danielle Chynoweth, Eric Godoy, Angela Waarala, Kai Shinbrough, Stevie Momaly, Kat McDowell, Lina Marie, Melissa Baber, Megan Brunning, Meghan McDonald, Sharon Irish, Emily Blevins, Cassidy Wagner, Logan Middleton, Karen Linder, Lilah Leopold, Jen Roth, Susan Jones, Aishwarya Sherkara, Brian Dunn, Kitty Schwartz, Gabriella Castellanos, Owen MacDonald, Rohn Koester, Sylvia Maehr, Niki Turnipseed, Mary King, Rebecca Laurent, Jeanne Ward, Andrea Hernandez, Veronica Severini, Heidemarie Laurent, Ann Quackenbush, Jennifer Heaton, Brian Vura-Weis, Shamir Brown, Sophie Gadomski, Cassidy Wagner, Benjamin Stone, Zev Alexander, Aidan Watson-Morris, Mark Becker, Paul Kaiser, Jamie Jones, Josue D. Cisneros, Amy Clay-Moore, River Brown, Matt Turino, Lauren Quinn, Liana Marie Alcantara, Audrey Dombro, Noah Depke, Boblo Boat, Ruby Avalon, Julie Nieset, Marshall Shriner, George Hardebeck, Amy Whelpley, Andrea Herrera, April Ayers, Sara Stake, Miriam Larson, Stuart Levy, Lena Walker, Aida Guhlin, Berit Hudson-Rasmussen, Taryn Vaughn, Esther Murray, Elizabeth Simpson, Emily Klose, Emilee Mathews, Sylvia Maehr, Bajil Patel, and Kathryn Oberdeck. Comments included: drop all charges against Aleyah Lewis, stop displacing blame from violent, racist police officers on their survivors begin an independent inquiry into the case, it’s time for police accountability in this town, for the officer who beat Ms. Lewis to be put on leave pending investigation, and reform the CPRB make it a meaningful oversight and comply with its ordinance requirements. Bishop King James Underwood and Rev. Dr. Evelyn Underwood asked that their concerns about the Dr. Ellis subdivision sewer problems be entered into the record. Orlando Thomas send an email in support of CDBG funds to support small businesses. CM Wu made a motion to reconvene this meeting Wednesday, June 3, 2020 at 7pm. CM Jakobsson seconded. Motion carried by unanimous voice vote. **Wednesday, June 3, 2020 at 7pm reconvened meeting. With a quorum virtually present, Chair Jared Miller called the meeting to order at 7:00pm., by acknowledging the presence of CM Brown, Colbrook, Hursey, Jakobsson, Miller, Roberts, Wu, Mayor Marlin, and Deputy City Clerk Wendy Hundley. CM Miller also announced the structure of the meeting as the city has moved to using the webinar version of zoom to address some of the issues encountered at the previous meeting. Page 2 of 4 5. Staff Report a. Civilian Police Review Board (CPRB) Reports CPRB chair Mikhail Lyubanski addressed the committee by clarifying that he was speaking for himself alone and the not rest of the board. He expressed his position about the murder of George Floyd and peaceful protests taking place across the country. He gave a brief background about the board, structure, compliant processes, and investigation focused models available. Finance/HR Director Elizabeth Hannan addressed the committee and said that the city failed to provide reports that were required, and assured the board that this will be addressed moving forward. Ms. Hannan presented a summary of required Civilian Police Review Board (CPRB) reports and the status of those reports, as requested by the City Council a couple of weeks ago. After presentation, Ms. Hannan, Human Relations Officer Vacellia Clark, chair Lyubanski, and Board member Scott Dossett addressed questions from committee members. Discussion ensued about police complaint forms requirements, complaint filing process, notary requirements, Tasers, bodycam reviews, and Uniform Peace Officers’ Disciplinary Act. b. Capital Improvement Plan (CIP) Project was presented by the following staff members: Management Analyst William Kolschowsky, Civil Engineer Shannon Beranek, Deputy Director for Operations Vince Gustafson, Interim City Engineer Justin Swinford. They gave an overview of changes in all transportation projects, storm and sanitary sewers and current facilities projects. Value of Major City Assets, Major Funds, Changes to the CIP, Planning Processes, variances from previous CIP. Future projects include the City Building, Fire Station #1, and Civic Center Divestment. After presentation, staff addressed questions from committee. 6. Ordinance No. 2020-03-014: An Ordinance Approving an Amendment to a Planned Unit Development (1208 Bradley Avenue / Plan Case No. 2396-PUD-20) [COW 03/16/2020; 04/06/2020; 06/01/2020] Planner Lily Wilcock presented Ordinance No. 2020-03-014 and Ordinance No. 2020-06-030 together. She gave a brief recap summary about previous concerns expressed by committee that suggested entering into a formal agreement with the developer to have an option to purchase right- of-way. This project would allow an affordable housing developer to build a by-right multi-family development. Based on prior discussion with Committee Members and subsequent conversations with the developer, staff recommends the following condition to the PUD amendment: That the owner and developer record a signed development agreement with the City prior to the closing of the subject property at 1208 Bradley Avenue. The development agreement allows the City to obtain the ROW for the next 10 years, if the City chooses to obtain the property. The City will need to study area traffic and find funding sources for a transportation improvement project in the optional ROW After presentation and comments from committee CM Wu made a motion to send Ordinance No. 2020-03-014 to council with the recommendation for approval. CM Brown seconded. Motion carried by unanimous voice vote. 7. Ordinance No. 2020-06-030: An Ordinance Approving an Agreement with Union Development Holdings, LLC, and Scion Urbana Land LLC Planner Lilly Wilcock presented this Ordinance with the recommendation for approval. After presentation and comments as mentioned in Ordinance No. 2020-03-014 CM Roberts made a motion to send Ordinance No. 2020-06-030 to council with the recommendation for approval. CM Jakobsson seconded. Motion carried by unanimous voice vote. Page 3 of 4 8. Ordinance No. 2020-06-031: An Ordinance Approving the City of Urbana and Urbana Home Consortium (Champaign/Urbana/Champaign County) Consolidated Plan for Fiscal Years 2020-2024 and Annual Action Plan for Fiscal Year 2020-2021 Community Development Grants Manager Sheila Dodd presented this item. The Five Year Consolidated Plan is required by the Department of Housing and Urban Development that guides program planning and implementation of the CDBG and HOME funds. As the lead agency for the HOME funds, Urbana is responsible for the implementation of the plan. Each City is responsible for its CDBG funding allocations, however, Champaign’s is attached to this plan. Staff from the City of Urbana and Champaign, Champaign County RPC, as well as other stakeholders provided input on the plan. Community plans such as C-U Public Health Community Plan and Champaign Co Housing Authority Move to Work Plan were also reviewed. After presentation, Ms. Dodd addressed all questions from committee. CM Hursey made a motion to send Ordinance No. 2020-06-031 to council with the recommendation for approval. CM Jakobsson seconded. Motion carried by unanimous voice vote. 9. Resolution No. 2020-06-024R: A Resolution Approving the Housing Rehabilitation Program Operational Guidelines Program Years 2020-2024 Community Development Grants Manger Sheila Dodd presented this item with the recommendation for approval. After presentation and questions, CM Roberts made a motion to send Resolution No. 2020-06- 024Rto council with the recommendation for approval. CM Wu seconded. Motion carried by unanimous voice vote. 10. Resolution No. 2020-06-025R: A Resolution Approving a Covid-19 Program Manual (Fiscal Year 2020-2024) Community Development Grants Manger Sheila Dodd presented this item with the recommendation for approval. She said that programs were developed to meet the community needs, help those not already served by other programs, and respond directly to the pandemic. After presentation, CM Jakobsson made a motion to send Resolution No. 2020-06-025R to council with the recommendation for approval. CM Hursey seconded. Motion carried by unanimous voice vote. 11. Adjournment With no further business before the committee, Chair Miller adjourned the virtual meeting Wednesday, June 3, 2020 at 10:15pm. Wendy M. Hundley Deputy City Clerk This meeting was video recorded and is viewable on-demand. HERE and HERE Minutes approved: June 15, 2020 Page 4 of 4