Design Review Board Meeting

MEETING MINUTES JOINT MEETING of the DISSOLVED URBANA DESIGN REVIEW BOARD and the DISSOLVED MOR DEVELOPMENT REVIEW BOARD DATE: January 25, 2018 APPROVED TIME: 5:30 p.m. PLACE: Urbana City Building – City Council Chambers 400 South Vine Street Urbana, IL 61801 _______________________________________________________________________________ MEMBERS PRESENT: Mary Pat McGuire, Scott Kunkel, Nancy Ouedraogo, Kim Smith, Adam Rusch, Jonah Weisskopf MEMBERS ABSENT: Jeffery Poss MEMBERS UNEXCUSED: Matt Cho STAFF PRESENT: Lorrie Pearson, Planning Manager; Kevin Garcia, Planner II OTHERS PRESENT: Andrew Fell, Adrienne Kim, Jinju Lee 1. CALL TO ORDER, ROLL CALL, AND DECLARATION OF QUORUM In the absence of Chair Poss, Mr. Rusch moved that Scott Kunkel serve as Acting Chairperson. Ms. Smith seconded the motion. Voice vote was taken and the motion was approved unanimously. Acting Chair Kunkel called the meeting to order at 5:35 p.m. Roll call was taken and a quorum was declared present. 2. CHANGES TO THE AGENDA There were none. 3. APPROVAL OF THE MINTUES The minutes from the Joint Meeting between the Design Review Board and the MOR Development Review Board that was held on January 12, 2017 were presented for approval. Ms. Ouedraogo moved that the minutes be approved. Ms. Smith seconded the motion. The minutes were then approved by unanimous voice vote of the boards. 1  January 25, 2018 – Joint Meeting 4. COMMUNICATIONS There were none. 5. AUDIENCE PARTICIPATION There was none. 6. CONTINUED PUBLIC HEARINGS There were none. 7. OLD BUSINESS There was none. 8. NEW PUBLIC HEARINGS There were none. 9. NEW BUSINESS There was none. 10. STAFF REPORT Proposed Combination of the MOR Development Review Board and the Design Review Board Acting Chair Kunkel opened this item on the agenda. Lorrie Pearson, Planning Manager, presented a brief presentation. She noted that the process of combining the two boards would involve a text amendment to the Urbana Zoning Ordinance that would be reviewed by the Plan Commission and decided upon by the City Council. She reviewed the current composition of each existing board and the proposed composition of a future combined board as well as any other changes. Mr. Rusch inquired about who would contact the alternates. Ms. Pearson replied City staff would contact the alternates should there not be a quorum of the regular members. Acting Chair Kunkel asked if the alternates would be chosen one from each of the districts or could both alternates be from the same district. Ms. Pearson replied that the intent was to get representation so there might need to be additional language added in the text amendment before going to the Plan Commission. Ms. McGuire wondered how the proposed changes would affect the existing board members. Ms. Pearson answered that all of the individuals exist that are being proposed for the combined board. There is a good representation with the exception of a resident in the East Urbana Design Review Overlay District. However, one of the existing members who serves a different role on 2  January 25, 2018 – Joint Meeting one of the boards also happens to live in that area. The idea is to combine the two boards so that the four members who are consistent between the two boards will only have one board, but also to make sure that other members have an opportunity to serve on a board on a more regular basis. Ms. Pearson reviewed the timing of the text amendment process. 11. STUDY SESSION There was none. 12. ADJOURNMENT The meeting was adjourned at 5:45 p.m. Respectfully submitted, Lorrie Pearson, Planning Manager 3 SPECIAL MEETING MINUTES DISSOLVED URBANA DESIGN REVIEW BOARD DATE: January 25, 2018 APPROVED TIME: 5:30 p.m. PLACE: Urbana City Building – City Council Chambers 400 South Vine Street Urbana, IL 61801 _______________________________________________________________________________ MEMBERS PRESENT: Scott Kunkel, Mary Pat McGuire, Nancy Ouedraogo, Kim Smith MEMBERS EXCUSED: Jeffery Poss STAFF PRESENT: Lorrie Pearson, Planning Manager; Kevin Garcia, Planner II OTHERS PRESENT: Andrew Fell, Adrienne Kim, JinJu Lee 1. CALL TO ORDER, ROLL CALL, AND DECLARATION OF QUORUM In the absence of Chair Poss, Ms. Smith moved that Scott Kunkel serve as Acting Chairperson. Ms. McGuire seconded the motion. Voice vote was taken and the motion was approved unanimously. Acting Chair Kunkel called the meeting to order at 5:33 p.m. Roll call was taken and a quorum was declared present. 2. CHANGES TO THE AGENDA There were none. 3. APPROVAL OF THE MINTUES The minutes from the April 13, 2017 Design Review Board meeting were presented for approval. Ms. Smith moved to approve the minutes as presented. Ms. Ouedraogo seconded the motion. The minutes were then approved by unanimous voice vote. 4. COMMUNICATIONS There were none. 1  January 25, 2018 – Special Meeting 5. AUDIENCE PARTICIPATION There was none. 6. CONTINUED PUBLIC HEARINGS There were none. 7. OLD BUSINESS There was none. 8. NEW PUBLIC HEARINGS There were none. 9. NEW BUSINESS There was none. 10. STAFF REPORT Update on Design Review Board Administratively-Approved Cases in 2017 Lorrie Pearson, Planning Manager, talked about Case No. 2017-LBDRB-02 regarding the exterior stairway replacement at 807 and 809 West Illinois Street. The case was approved on August 11, 2017. 11. STUDY SESSION There was none. 12. ADJOURNMENT The meeting was adjourned at 5:35 p.m. Respectfully submitted, Lorrie Pearson, Planning Manager 2