Foreign Fire Tax Board Meeting

Urbana Fire Department Foreign Fire Insurance Board Meeting MINUTES 7:30 AM Tuesday December 8th, 2015 1. CALL TO ORDER • Called to order by Buxton at 0741 hrs. • MEMBERS PRESENT: Nightlinger, Smith, Jannusch, Lane, Buxton, Dilley, Thomas • MEMBERS ABSENT: None • GUESTS: 2. APPROVAL OF MINUTES • November 6th, 2015: Motion to Approve by Smith, 2nd by Nightlinger, Passed, 7 Yays 0 Nays • November 13th, 2015: Motion to Approve by Smith, 2nd by Lane, Passed, 7 Yays 0 Nays 3. READING OF THE TREASURERS REPORT • Checking: $39,565.79 • Money Market: $13,041.55 • Total: $52,607.34 4. PUBLIC COMMENT (5 MINUTE LIMIT EACH) 5. OLD BUSINESS • Open Meetings Act Training- Completed by all members • Plasma Cutter- Smith motioned to rescind approval of purchase of plasma cutter, 2nd by Lane, Passed o Roll Call: Smith-Yay, Nightlinger-Nay, Lane-Yay, Dilley-Yay, Jannusch-Yay, Thomas-Nay, Buxton-Yay • Picture Board-Smith is going to research cost of an electronic version, and board discussed implementing a 5 year rotation for new composite picture board for all stations, this pre-approved expenditure of $1300 remained approved • Hose Drying Racks- Purchased and placed in service • FH Inspector for iPad- Purchased and placed in service • DC Chism Memory Photo- Pre approved expenditure of $400 remained approved for this project • TRT Deployment Gear- Board has still yet to receive any requests/idea for this project, Lane motioned to remove, 2nd by Smith, Passed, 7 Yays 0 Nays • Turnout Gear Patch- Continued until next meeting 6. NEW BUSINESS • Rules & Regulations- Buxton motioned to accept the proposed Rules and Regulations, 2nd by Dilley, Passed - Roll Call: Smith-Yay, Nightlinger-Yay, Lane-Yay, Dilley-Yay, Jannusch-Yay, Thomas-Yay, Buxton-Yay - The new Rules and Regulations were adopted, they may be accessed on the H drive, 2% Board, 2015  • Operating Fund List- Treasurer Thomas presented a list of reoccurring cost of the 2% board and presented the Operating Fund List as follows: - Newspaper $800 - Cable TV $2200 - First Aid Station Supplies $100 - Kitchen Supplies (Salt,Pepper,Advil,etc) $500 - Coffee $2500 - Humidifier/Dehum./Filters $300 - Kitchen Utensils $200 - Mattresses TBD at a later date - Recliners $1800 - TV’s/Media Players $1000 - Exercise Equip Maintenance $500 - Grills & Accessories $500 st - Dec 1 Employee 2% Money $21,000 - Probationary Employee Equipment $600  Nightlinger motioned to approve the Operating Fund List, 2nd by Lane, Passed  Roll Call: Smith-Yay, Nightlinger-Yay, Lane-Yay, Dilley-Yay, Jannusch-Yay, Thomas-Yay, Buxton-Yay • Budget- Treasurer Thomas presented the budget as follows: - Total Funds for the Year: $72,907.34 - Total Accounted for Operating Fund List: $32,250.00 - Total from Pre-Approved Purchases: $1700.00 - Total Left for Discretionary Spending: $38,957.34 • Removal of old grill from Station 2- Jannusch informed the board he would be removing the old deteriorated grill from station 2 that 2% had bought several years ago, he advised he would follow city policy and haul it to public works and discard it in their scrap metal container • Meeting Schedule for 2016- Buxton proposed the following 2016 meeting schedule, with all of the meetings starting at 0730 in the City Council Chambers: - Feb 2nd, May 3rd, Aug 1st, and Nov 2nd , Nightlinger motioned to approve, 2nd by Dilley, Passed 7 Yays 0 Nays 7. FOR THE GOOD OF THE ORDER • New Mattresses/Mattress Pads- Thomas • Recliners- Thomas • Assignment of 2% Tasks- Buxton • Approval of Expenditure Form-Buxton 8. ADJOURMENT • Smith motioned to adjourn the meeting at 0959 hrs, 2nd by Lane, Passed, 7 Yays 0 Nays *Next Meeting February 3rd, 2016