Foreign Fire Tax Board Meeting

Urbana Fire Department Foreign Fire Insurance Board Meeting MINUTES 7:30 AM Tuesday February 2nd, 2016 1. CALL TO ORDER • Called to order by Buxton at 0736 hrs. • MEMBERS PRESENT: Nightlinger, Smith, Jannusch, Lane, Buxton, Dilley, Thomas • MEMBERS ABSENT: None • GUESTS: Derrick Odle 2. APPROVAL OF MINUTES • December 8th, 2015: Motion to Approve by Dilley, 2nd by Thomas, Passed, 7 Yays, 0 Nays 3. READING OF THE TREASURER’S REPORT • Checking: $8,815.29 • Money Market: $41,050.75 • Total: $49,866.04 4. PUBLIC COMMENT (5 MINUTE LIMIT EACH) • Derrick Odle inquired if the Illinois Municipal League delivered our annual foreign fire tax disbursement this year and if that was included in the reading of the treasurer’s report, which we reported that yes we had received it and it was included. Odle further spoke about the possibility of presenting the board with a proposal for purchase of an iPad and Firehouse Inspector software to begin trying out at UFD. The board advised Odle to write a proposal and fill out the appropriate paperwork to have it placed on the May agenda. 5. OLD BUSINESS • DC Chism Memory Photo- Not yet completed, project will be done by next meeting • Picture Board- Still looking into different options • Turnout Gear Patch- Thomas stated that the turnout gear patch was now part of our spec for our new gear and it has been approved to be placed on all existing gear if we would cover the cost. Smith motioned for the approval to purchase the material and labor to have all existing gear outfitted with a gear patch at a cost not to exceed $2,150.00, 2nd by Jannusch. - Roll Call: Smith-Yay, Nightlinger-Yay, Thomas-Yay, Jannusch-Yay, Dilley-Yay, Lane-Yay, Buxton-Yay, purchase approved 6. NEW BUSINESS • TV’s and mounting hardware for Stations 2 & 3- A purchase request was made for a new TV for the day room at Station 3, as well as a new TV for the workout area of Station 2, and all associated mounting hardware. The board spoke about the current TV at Station 3 which was beginning to malfunction, as well as purchasing a new TV for the day room of Station 4, and moving that TV to the workout area of Station 2. Lane made a motion to purchase a new TV for the day rooms at  both Station 3 & 4 and purchase all the associated mounting hardware at a cost not to exceed $1500, 2nd by Jannusch. - Roll Call: Smith-Yay, Nightlinger-Yay, Thomas-Yay, Jannusch-Yay, Dilley-Yay, Lane-Yay, Buxton-Yay, purchase approved • New Mattresses/Mattress Covers- Thomas made a motion to purchase a Sealy Anniversary Edition mattress and mattress cover for all UFD personal’s cubicles at a cost not to exceed $7000.00, 2nd by Jannusch. - Roll Call: Smith-Yay, Nightlinger-Yay, Thomas-Yay, Jannusch-Yay, Dilley-Yay, Lane-Yay, Buxton-Yay, purchase approved • Recliners- The board spoke about the various different conditions of the current recliners at all stations and Lane made a motion to purchase 18 new La-Z-Boy recliners at a cost not to exceed $7000.00, 2nd by Jannusch. - Roll Call: Smith-Yay, Nightlinger-Yay, Thomas-Yay, Jannusch-Yay, Dilley-Yay, Lane-Yay, Buxton-Yay, purchase approved • 2% Expenditure Form- Nightlinger made a motion to accept the proposed 2% Expenditure Form as the official 2% Expenditure Form to be submitted to the 2% board when requesting a 2% purchase, 2nd by Thomas. - 7 Yays, 0 Nays, Passed • Assignment of Tasks- The board spoke about assigning current board members with the tasks of taking care of future and current projects, including both one-time purchases as well as recurring expenses. 7. FOR THE GOOD OF THE ORDER • Skid Unit for U281- Nightlinger • iPad and FH Inspector- Dilley • Tools needed for Stations- Jannusch • Pole landing pads- Lane 8. ADJOURMENT • Smith motioned to adjourn the meeting at 0911 hrs, 2nd by Jannusch, Passed, 7 Yays 0 Nays *Next Meeting May 2nd, 2016