Urbana Free Library Board Meeting

The Urbana Free Library Board of Trustees Minutes of a Regular Meeting Held on Tuesday, September 8, 2015 CALL TO ORDER The Urbana Free Library Board of Trustees met in the Lewis Auditorium of The Urbana Free Library on September 8, 2015. The meeting was called to order by the president, Chris Scherer, at 7:00 p.m. Chris Scherer called for a moment of silence in memory of Mary Ellen Farrell. ATTENDANCE Present: Geoff Bant, Anna Merritt, Mark Netter, Beth Scheid, Chris Scherer, and Jane Williams Absent: Bill Brown and Anh Ha Ho Staff present: Becky Brown, Dawn Cassady, Celeste Choate, Mary Towner, Anke Voss, and Kathy Wicks Others present: Larry Jobe, Al Kagan, Kathryn La Barre, Kerry-Ann Lombola, and Carol Tilley APPROVAL OF THE AGENDA Mark Netter made a motion to amend the agenda by adding a second section of Petitions and Communications and placing it before the closed session. Geoff Bant seconded the amendment, and the amended agenda was unanimously approved. PETITIONS AND COMMUNICATIONS Public comment None. Presentations None. CLOSED SESSION At 7:07 p.m., it was moved by Beth Scheid, seconded by Anna Merritt, and approved by roll call vote to move into closed session to discuss property acquisition, pursuant to 5 ILCS 120/2 (c) (5), and to consider the approval of closed session minutes pursuant to 5ILCS 120/2 (c) (21). Board of Trustees of The Urbana Free Library – Minutes for the meeting of September 8, 2015 – Page 2 At 7:40 p.m. it was moved by Mark Netter, seconded by Anna Merritt, and approved by roll call vote to move back into open session. CONSENT AGENDA It was moved by Beth Scheid, seconded by Jane Williams, and passed unanimously to approve the consent agenda as presented. PETITIONS AND COMMUNICATIONS Public comment None. Presentations None. ITEMS FOR ACTION OR DISCUSSION Building and Grounds No report. Technology No report. Finance No report. Policy The Board discussed the draft Bylaws of the Board of Trustees, focusing primarily on 4 d. Order of Business and 4 g. Attendance. Education and Training No report. REPORTS OF LIAISON OFFICERS Friends of the Library Anna Merritt reported that the Friends’ August book sale was very successful with profits of $7,230. She helped for the first time and found it to be an enjoyable experience. The Friends will not meet in October and will have their next Book Sale November 19-23rd. Board of Trustees of The Urbana Free Library – Minutes for the meeting of September 8, 2015 – Page 3 The Urbana Free Library Foundation No report. Illinois Heartland Library System Geoff Bant reported that IHLS committees are having troubles finding times that everyone can meet. REPORTS OF ADMINISTRATIVE STAFF Executive Director No further report. Associate Director No further report. Adult Services No further report. Children’s Service No further report. Archives No further report. Circulation Services No further report. NEW BUSINESS It was moved by Anna Merritt, seconded by Mark Netter, and approved unanimously to appoint Celeste Choate and Becky Brown as FOIA officers for the library. UNFINISHED BUSINESS None. ADJOURNMENT It was moved by Beth Scheid and seconded by Jane Williams to adjourn at 7:54 p.m. Becky Brown Recording Secretary Supplementary information and department reports are available in the Board packet of September 8, 2015.