Urbana Free Library Board Meeting

The Urbana Free Library Board of Trustees Minutes of a Regular Meeting Held on Tuesday, November 13, 2018 CALL TO ORDER The Urbana Free Library Board of Trustees met in the Lewis Aud itorium of The Urban a Free Library on Tuesday, November 13, 201 8. The meeting was called to order by the president, Chris Scherer, at 7:00 p.m. · ATTENDANCE Present: Geoff Bant, Barb Bennett, Barbara Jones, Beth Scheid, Chris Scherer, John Thies (by phone), Michael We issman, and Jane Williams Absent: Jared Mil ler Staff present: Becky Brow n, Dawn Cassady, Celeste Choate, Rachel Fuller, Lynn Harmon, Drew Kenton, and Anke Voss Also present: Corky Emberson, Elsie Hedgspeth, and Ayesha Mehta ADDITIONS, CORRECTIONS, MODIFICATIONS OF THE AGENDA It was moved by Barbara Jones, seconded by Barb Bennf' tt, and passed unanimo usly to move Action Item 9.1, Resolution 2018-1 8 up on the agenda befo·re Public Comments. APPROVE THE AGENDA It was moved by Beth Scheid, seconded by Jane Williams, and passed unanimo usly to approve the agenda as amended. CALL FOR EXECUTIVE SESSION None. ACTION ITEM 9.1 The Board unanimously passed Resolution 2018-18 to thaiik Lynn Harmon for her years of service to The Urba na Free Library. Lynn w ill reti re fro m the Lib rary this n10nth. PUBLIC COMMENT Da w n Cassady introduced the Drew Kenton, the new IT Manager, to the Board . Drew gave the Board a brief histo ry of places he has worked . PRESENT ATIO NS Anke Voss p assed o ut a fl yer and informed the Board of the Illinois Veteran's History Project. Secretary of State, Jesse White, and the Library of Cong ress Veterans History Project are ·working together, along with libraries, to create permanent records of the names and stories of Illinois \•V a r veterans and civilians w ho served the country during wa r time. The fl yer included a websi te that instructs people on how they can add their stories to the co llection. Th e Archives Board of Trustees of T he Urbana Free Library - Minutes for the meeting of Novembe r 13, 2018 - Page 2 staff a re very inte rested in pa rticipating in this project with the hopes of e nriching the Cha nute collection. Rachel Fuller gave a presentation covering chapter 8 from Serving Our Public 3.0: Standards for llli11ois Public Libraries, to meet the current Per Capita Grant requirement. Chapter 8 discusses reference a nd reader's advisory standa rds. Rachel o rganized the sta ndards into two categories, libraries as institutions and library staff. She explained the standards for both categories and how the Library is meeting these. Corky Emberson and Elsie Hedgspeth, from the U rbana Park District, sha red the Park District's re po rt o n the underserved communities in Urbana. They explained how thi s report shaped their Strategic Planning. They have sought o ut cha mpions in the underserved com munities and worked with these indiv iduals to crea te bonds wi thin these communities. Programming based on the Strategic Plan has been successfu l in reaching out to the unde rserved communities. The Library has and w ill con ti nue to partner wi th the Park Di strict to explore ways to best serve Urbana citizens. ACTION ITEMS (CONSENT AGENDA) lt was moved by Michael Weissman, seconded by Barbara Jones, and passed unanimously to approve the consent agenda as presented. ACTION ITEMS (INDIVIDUAL) It was moved by Michael Weissman, seconded by Barbara Jones, and passed una nimo usly to no t give the City of Urbana a notice for possession of the Marro bui lding. There was some discussion about the e n vironmental impact, since the property had once been a gas station. DISCUSSION ITEMS The Board expressed their approval of the re-wording of the Draft Workplace Violence Policy. They will vote on the pol icy at the Janua ry ffteeting . REPORTS OF LIAISON OFFICERS Frie11ds of the Librnry The book sale \Vi ll be from Nove mbe r 15 th rough November 19. Tlze Urba11a Free Library Fo11ndntio11 The Founda tion's annual n1ailing has a new look and w ill be going out before Thanksgiving. Illinois Henrtln11d Librnry System Geoff Sant reported that H eartland n1et in Champaign recently. Money is still coming in slowly, and Heartland is still hiring. There has been some work on the process of electing o fficers. ADMINISTRATIVE REPORTS Ce leste Choa te cong ra tulated Rachel Fuller on being asked to serve as Chair for the IHLS Nomina ting Committee for the 2018-2019 te rm . Board of Trustees of The Urbana Free Library - Minutes for the meeting of ovember 13, 2018 - Page 3 Celeste and Rachel showed the Board a couple of the items from the Library' s new Children's Developmental Toys collection. This collection features items specifically designed for childre n ages three months through two years, and can be checked out as "kits" in clear backpacks. Each kit allows a child to learn through play, repetition, and engagement with a variety of colors, textures, and/or sounds. Library staff are excited to present this collection to the community. At a previous meeting, the Board had inquired about volunteer acti vities. Celeste printed out a cou ple of months of vol unteer activities to share with the Board. Anke Voss gave an update on the porch repair. English Brothers has been shoring up the porch and removing the mortar and railing on the north side of the porch. At some point, the Race Street entrance will be tempora rily closed. It is anticipated that the repairs will be finished by the end of December. Dawn Cassady informed the Board that they are to revie\'\f chapters 6 through 10 of the Trustees Facts File to meet the State Library's Per Capita req uirements. The Board will not be required to di scuss the chapters, which is a change from last yea r's requiren1ents. Dawn put together a checklist of the chapters fo r the Board to check off as they complete each chapter. There is also an educa tional requirement for one Board member to watch a webinar about reaching disabl ed individu als, and Michael Weissman has already completed that section. Dawn supplied links for any other Board members w ho may wish to watch webinars which would meet the requ ireme nt. Anke Voss told the Board that Reliable is scheduled to replace one of the Webber building furnaces and air cond itioning units o n ovember 26 th rough ovember 28. BOARD PRESIDENT REPORT o report. UNFINISHED BUSINESS one. NEW BUSINESS None. ADJOURNMENT The meeting was adjourned at 8:55 p.m. ~/k~~ Becky BrO\•Vn, Reeder Geoffrey a 1 , Secreta ry/Treasurer Board of Trus tees of The Urbana Free Library - Minutes for the meeting of Novembe r 13, 2018 - Page 4 Date Approved: ~~C £?x>':-bl'\ l (, Tut i Supplementary information is available in the Board packet of I ovember 13, 2018. This meeting was taped for later broadcast o n cable television.