Arms Policy Board Regular Meeting

Area-wide Records Management System ARMS Policy Board Meeting Minutes DATE: November 15, 2018 3:30 PM PLACE: City of Urbana – 2nd Floor Conference Room 400 South Vine Street, Urbana, IL MEMBERS PRESENT: Chief Tony Brown, RPD - Chair Chief Craig Stone, UIPD Chief Anthony Cobb, CPD Chief Bryant Seraphin, UPD Chief Deputy Sheriff Dan Walsh, CCSO MEMBERS ABSENT: None STAFF PRESENT: Sanford Hess, Urbana IT Dave Wakefield, Urbana IT OTHERS PRESENT: Jeff Wooten, METCAD Tim Smith, newly hired ARMS Programmer 1. Call to Order - The meeting was called to order at 3:30 PM by Chair Brown. 2. Additions to the Agenda  None. 3. Approval of Minutes  Motion to approve the minutes by Chief Stone, seconded by Sheriff Walsh.  The minutes passed unanimously. 4. Public Input – Jeff Wooten spoke about issues with the Tiburon CAD system, which has proved incompatible with Windows 10. This has accelerated discussions about replacing Tiburon. 5. Staff Report  Programmer Hiring o Sanford introduced Tim Smith, the new ARMS Programmer. o Sanford indicated that January 2nd is the start date. Page 1 of 3  ARMS Policy Board Meeting Minutes – August 16, 2018  MDC Outage – Oct 26-29 o Sanford encouraged officers to promptly report issues o Sanford said that IWIN continues to be a source of issues. o MDCs should be faster on the new MDCs, due to cell service. o Chief Cobb asked if there are alternatives. o Sanford said that the state has a contract with Verizon.  Development Update o Dave described recent work with UCR reporting. o Upcoming work is with Expungement.  Focus Groups for ARMS replacement Requirements o Sanford expressed appreciation for everyone who participated in the focus groups. o The IBC consultants have completed the requirements review, and are now looking at possible solutions. 6. Reports of committees and officers.  There were none. 7. Unfinished business.  JAG Grant for NIBRS o No new updates.  Approval of the rotation for Officer roles 2019 Fiscal Year 1 Chair – 1 year Rantoul 2 Vice-Chair – 1 year University of Illinois 3 Off year Urbana 4 Treasurer Champaign 5 Off year Sheriff’s Office Rotation: The Chair gets a year off (1-> 5), all others move “up” one number. 2020 Fiscal Year 1 Chair – 1 year University of Illinois 2 Vice-Chair – 1 year Urbana 3 Off year Champaign 4 Treasurer Sheriff’s Office 5 Off year Rantoul Page 2 of 3 2  ARMS Policy Board Meeting Minutes – August 16, 2018 2021 Fiscal Year 1 Chair – 1 year Urbana 2 Vice-Chair – 1 year Champaign 3 Off year Sheriff’s Office 4 Treasurer Rantoul 5 Off year University of Illinois o Motion by Sheriff Walsh, second by Chief Seraphin 8. New Business  Request for ARMS access by Federal Agent o It was determined that the request was not submitted with appropriate approvals.  Budget amendment to hire ARMS Programmer in December o Sanford estimated that the cost would be approximately $5,000 – but that he believed there is available budget in the Overtime line that could be transferred later. So no amendment was requested. o Sanford said that the week with all staff gone on vacation could be used for ride- alongs and sit-alongs with the agencies.  Approve 2019 Meeting Schedule: o February 21, May 16, August 15, November 21 o Motion by Sheriff Walsh, Second by Chief Seraphin – unanimous approval.  Next meeting – December 11 at 8 AM for IBC Presentation o This will be an open meeting. 9. Adjournment  The meeting adjourned at 4:18 PM. o Having reached the end of the agenda, Chair Brown adjourned the meeting. Page 3 of 3 3