Board of Estimate and Apportionment Meeting Minutes

City of Utica Board of Estimate & Apportionment – Regular Meeting April 3, 2023 The meeting is called to order at 9:20 a.m. Present: Robert M. Palmieri, Mayor; Diana Koury, Deputy Comptroller; Celeste Friend, 3rd District Councilmember; David Short, Department of Public Works Commissioner; Michael Galime, Common Council President; Heather Mowat, Budget Director Also Present: Melissa Sciortino, City Clerk; Andrew Castilla, Deputy City Clerk; David Longeretta, Esq. Assistant Corporation Counsel A motion to enter into Executive Session to discuss Donnelly vs. the City of Utica made by Short The motion is seconded by Councilmember Friend A motion to end Executive Session made by Galime The motion is seconded by Councilmember Friend A motion to enter into Executive Session to discuss Lackey vs. the City of Utica, Goodson vs. the City of Utica, Embry Vs. the City of Utica and Pajazetovic vs. the City of Utica made by Councilmember Friend The motion is seconded by Galime A motion to end Executive Session made by Councilmember Friend The motion is seconded by Galime RESOLUTION TO AUTHORIZE WILLIAM BORRILL, CORPORATION COUNCEL FOR THE CITY OF UTICA, TO ENTER INTO A SETTLEMENT AGREEMENT IN THE AMOUNT OF $5,000.00 DUE TO THE ALLEGED DAMAGES SUSTAINED BY THE CLAIMANT A motion is made by Galime The motion is seconded by Councilmember Friend Ayes: Galime, Friend, Koury, Palmieri, Short, – 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $1,500 FROM COMMON COUNCIL – EQUIPMENT, $1,500 TO COMMON COUNCIL – CONTRACTUAL. TO ADJUST FOR UNEXPECTED COSTS ASSOCIATED WITH TELEVISING MEETINGS A motion is made by Councilmember Friend The motion is seconded by Short Ayes: Friend, Short, Koury, Palmieri, Galime - 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $278 FROM MAYOR – OTHER SUPPLIES, $278 TO MAYOR – SUBSCRIPTIONS. TO ADJUST FOR UNEXPECTED ROME SENTINEL SUBSCRIPTION A motion is made by Galime The motion is seconded by Councilmember Friend Ayes: Galime, Friend, Short, Koury, Palmieri - 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $330 FROM COMPTROLLER – MISCELLANEOUS, $330 TO COMPTROLLER – REPAIRS. TO ADJUST FOR UNEXPECTED ROTO ROUTER SERVICES A motion is made by Short The motion is seconded by Councilmember Friend Ayes: Short, Friend, Koury, Palmieri, Galime - 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $95 FROM ASSESSMENT – GAS, $95 TO ASSESSMENT – CONTRACTUAL. TO ADJUST FOR TRAVEL MILEAGE TO AND FROM VARIOUS ASSESSMENT SITES WITHIN THE CITY A motion is made by Galime The motion is seconded by Councilmember Friend Ayes: Galime, Friend, Short, Koury, Palmieri - 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $190 FROM CITY CLERK – TRAVEL, $190 TO CITY CLERK – OTHER SUPPLIES. TO ADJUST FOR UNEXPECTED INCREASE IN PRINTING COSTS ASSOCIATED WITH CC/E&A A motion is made by Mayor Palmieri The motion is seconded by Councilmember Friend Ayes: Palmieri, Friend, Galime, Short, Koury - 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $535 FROM LAW – POSTAGE, $535 TO LAW – MEMBERSHIPS. TO ADJUST FOR UNEXPECTED INCREASE/LAWYERS FOR REIMBURSEMENT OF MEMBERSHIPS A motion is made by Galime The motion is seconded by Councilmember Friend Ayes: Galime, Friend, Short, Koury, Palmieri - 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $250 FROM LAW – LEASES, $150 TO CIVIL SERVICE – POSTAGE, $100 TO CIVIL SERVICE – PRINTING. TO ADJUST FOR END OF YEAR UNEXPECTED INCREASES IN POSTAGE & PRINTING A motion is made by Galime The motion is seconded by Koury Ayes: Galime, Koury, Friend, Short, Palmieri - 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $4,612 FROM LAW – SOCIAL SECURITY, $4,612 TO LIABILITY – INSURANCE. TO ADJUST FOR INCREASE OF INSURANCE DUE TO NEWER/MORE VEHICLES A motion is made by Councilmember Friend The motion is seconded by Galime Ayes: Friend, Galime, Short, Koury, Palmieri - 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $1,600 FROM POLICE ADMINISTRATION – MEMBERSHIPS, $400 TO POLICE ADMINISTRATION – OFFICE SUPPLIES, $1,200 TO POLICE ADMINISTRATION – POSTAGE. TO ADJUST FOR YEAR END OVERAGES WITHIN NORMAL BUSINESS OPERATIONS A motion is made by Galime The motion is seconded by Councilmember Friend Ayes: Galime, Friend, Short, Koury, Palmieri - 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $195 FROM POLICE SUPPORT – MEMBERSHIPS, $195 TO POLICE SUPPORT – TRAVEL. TO ADJUST FOR UNEXPECTED MEAL REIMBURSEMENT INCREASE A motion is made by Short The motion is seconded by Galime Ayes: Short, Galime, Friend, Koury, Palmieri - 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $1,495 FROM POLICE SUPPORT – OTHER EQUIPMENT, $1,495 TO POLICE SUPPORT – FIREARMS. TO ADJUST FOR YEAR END OVERAGE FOR PURCHASE OF AMMUNITION A motion is made by Galime The motion is seconded by Mayor Palmieri Ayes: Galime, Palmieri, Short, Friend, Koury - 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $8,086 FROM POLICE CID – SUPPLIES, $8,086 TO POLICE SUPPORT – EDUCATION/TRAINING. TO ADJUST FOR UNEXPECTED MUNIS TRAINING AND TRAINING OF NEW OFFICERS A motion is made by Councilmember Friend The motion is seconded by Koury Ayes: Friend, Koury, Galime, Short, Palmieri - 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $2,000 FROM FIRE ADMIN – OFFICE SUPPLIES, $2,000 TO FIRE ADMIN – MISCELLANEOUS. TO INCREASE FOR GRANT WRITIER – SUBMISSION TO FEDERAL GOVERNMENT A motion is made by Councilmember Friend The motion is seconded by Galime Ayes: Friend, Galime, Short, Koury, Palmieri - 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE SUPPLEMENTAL APPROPRIATION; $50,000 TO NYS – SUPPLEMENTAL MUNICIPAL AID, $50,000 TO CODES – CAPTIAL (CARS). TO APPROPRIATE UNEXPECTED NYS MUNICIPAL AID GRANT A motion is made by Councilmember Friend The motion is seconded by Galime Ayes: Friend, Galime, Short, Koury, Palmieri - 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $11,185 FROM PARKS MAINTENANCE – SOCIAL SECURITY, $11,185 TO CODES – CAPTIAL OUTLAY (CARS). TO ADJUST FOR UNEXPECTED PURCHASE OF 2 ELECTRIC CODES VEHICLES A motion is made by Councilmember Friend The motion is seconded by Short Ayes: Friend, Short, Koury, Galime, Palmieri - 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $8,000 FROM FIRE LINE – LEASE PAYMENTS, $8,000 TO FIRE ADMIN – SOFTWARE. TO ADJUST FOR UNEXPECTED PURCHASE OF SYSTEM ANALYTICS SERVICE A motion is made by Mayor Palmieri The motion is seconded by Galime Ayes: Palmieri, Galime, Short, Friend, Koury - 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $628 FROM FIRE PREVENTION – PRINTING, $628 TO FIRE PREVENTION – EDUCATION & TRAINING. TO INCREASE FOR UNEXPECTED INCREASE IN COST OF SEMINARS A motion is made by Galime The motion is seconded by Councilmember Friend Ayes: Galime, Friend, Short, Koury, Palmieri - 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $1,668 FROM SKI CHALET – FIELDHOUSE ELECTRIC, $1,478 TO SKI CHALET – INSURANCE, $190 TO SKI CHALET – REPAIRS. TO ACCOUNT FOR INCREASE IN INSURANCE COST AND REPAIR OF SKI LIFT A motion is made by Galime The motion is seconded by Councilmember Friend Ayes: Galime, Friend, Short, Koury, Palmieri - 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $2,007 FROM PARKWAY REC CENTER – OTHER EQUIPMENT, $2,007 TO PARKWAY REC CENTER – CONTRACTUAL. TO ADJUST FOR UNEXPECTED OUTSIDE LIGHT EXPENSE REPAIR AND PEST CONTROL A motion is made by Koury The motion is seconded by Councilmember Friend Ayes: Koury, Friend, Galime, Short, Palmieri - 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $4,049 FROM DEMOLITIONS – REPAIRS, $4,049 TO DEMOLITIONS – SUPPLIES & MATERIALS. TO ADJUST FOR INCREASE OF COSTS ASSOCIATED WITH HEAVY EQUIPMENT RENTAL & REPAIRS A motion is made by Mayor Palmieri The motion is seconded by Koury Ayes: Palmieri, Koury, Galime, Short, Friend - 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $2,215 FROM BERTOLINI – HEAT, $2,206 TO YOUTH – CONTRACTUAL, $9 TO YOUTH – SPECIAL PROGRAMS. TO ADJUST FOR INCREASE IN DICK MILLER LEAGUE REFEREE EXPENSE A motion is made by Councilmember Friend The motion is seconded by Koury Ayes: Friend, Koury, Galime, Short, Palmieri - 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $11,172 FROM POLICE REFORM – CONTRACTUAL, $11,172 TO BAN – BOND NOTE & SERVICES. TO ADJUST FOR UNEXPECTED INCREASE OF SERVICES BY BOND COUNSEL A motion is made by Galime The motion is seconded by Councilmember Friend Ayes: Galime, Friend, Short, Koury, Palmieri - 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $1,000 FROM HOME – SALARIES, $1,000 TO HOME – TRAVEL. TO ADJUST FOR EMPLOYEE TRAVEL TO BUFFALO HUD A motion is made by Mayor Palmieri The motion is seconded by Koury Ayes: Palmieri, Koury, Galime, Short, Friend - 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AMEND THE TABLE OF ORGANIZATION OF THE 2022-2023 CITY OF UTICA BUDGET. ADD: PART-TIME SECRETARY IN THE DEPARTMENT OF LAW. EFFECTIVE APRIL 3, 2023 AT $30.50 PER HOUR. TO ASSIST WITH TRAINING OF NEW EMPLOYEE A motion is made by Mayor Palmieri The motion is seconded by Galime Ayes: Palmieri, Galime, Short, Friend, Koury - 5  Nays: 0 All in Favor – Adopted. RESOLUTION TO AMEND THE TABLE OF ORGANIZATION OF THE 2022-2023 CITY OF UTICA BUDGET. ADD: $3,000 STIPEND – HEATHER MOWAT, MARQUIS PHILLIPS, BRIAN THOMAS, TRACEY MILLS IN THE DEPARTMENT OF MAYOR. EFFECTIVE APRIL 1, 2023. THE CHIEF OF STAFF DUTIES HAVE BEEN TAKEN OVER TEMPORARILY BY THE 4 INDIVIDUALS NOTED AND A STIPNED WAS PROPOSED TO DULY COMPENSATE FOR THE ADDITIONAL DUTIES AND TIME. THE STIPENDS WILL BE PAID FROM THE CHIEF OF STAFF SALARY LINE. THE STIPENDS EXPIRE AT SUCH TIME A CHIEF OF STAFF IS HIRED OR WILL SUNSET ON 12/31/2023 A motion is made by Galime The motion is seconded by Councilmember Friend Ayes: Galime, Friend, Short, Koury, Palmieri - 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AMEND THE TABLE OF ORGANIZATION OF THE 2022-2023 CITY OF UTICA BUDGET. ADD: PART-TIME ASSISTANT CORP COUNSEL IN THE DEPARTMENT OF LAW. EFFECTIVE APRIL 1, 2023 AT $42,436 PER YEAR. TO CORRECT ADMINISTRATIVE ERROR WITHIN THE 2024 BUDGET A motion is made by Galime The motion is seconded by Mayor Palmieri Ayes: Galime, Palmieri, Short, Friend, Koury - 5 Nays: 0 All in Favor – Adopted. A motion is made by All to adjourn Adjourned at 10:07 a.m. Melissa Sciortino, Secretary