Board of Estimate and Apportionment Meeting Minutes

City of Utica Board of Estimate & Apportionment – Regular Meeting April 17, 2023 The meeting is called to order at 9:25 a.m. Present: Robert M. Palmieri, Mayor; William Morehouse, Comptroller; Celeste Friend, 3rd District Councilmember; Michael Galime, Common Council President David Short, Department of Public Works Commissioner Heather Mowat, Budget Director Also Present: Melissa Sciortino, City Clerk; Andrew Castilla, Deputy City Clerk Butch Ventura, Labor Negotiator RESOLUTION TO AUTHORIZE A MEMORANDUM OF AGREEMENT: HOUSING ASSISTANCE ADMINISTRATOR REALLOCATED TO GRADE 28, WILL START AT 12 MONTH (STEP 2) RATE FOR THE ABOVE RATE SO THAT SAID EMPLOYEE’S SALARY WILL NOT BE LESS THAN CURRENT SALARY A motion is made by Galime The motion is seconded by Morehouse Ayes: Galime, Morehouse, Friend, Short, Palmieri – 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE CONTRACT BY AND BETWEEN THE CITY OF UTICA AND THE TEAMSTERS UNION. TERM 1/1/2024 – 12/31/2025 A motion is made by Mayor Palmieri The motion is seconded by Galime Ayes: Palmieri, Galime, Friend, Morehouse, Short – 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A MEMORANDUM OF AGREEMENT: PRINCIPAL PLANNER REALLOCATED TO GRADE 28, WILL START AT 12 MONTH (STEP 2) RATE FOR THE ABOVE RATE SO THAT SAID EMPLOYEE’S SALARY WILL NOT BE LESS THAN CURRENT SALARY A motion is made by Galime The motion is seconded by Morehouse Ayes: Galime, Morehouse, Friend, Short, Palmieri – 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $1,821 FROM COMMON COUNCIL – EQUIPMENT, $1,500 FROM COMMON COUNCIL – PRINTING, $2,800 FROM COMMON COUNCIL – MISCELLANEOUS, $807 FROM COMMON COUNCIL – ADVERTISING, $133 FROM COMMON COUNCIL – POSTAGE, $6,560 TO COMMON COUNCIL – SALARIES, $501 TO COMMON COUNCIL – SOCIAL SECURITY. TO ADJUST FOR YEAR-END ACCRUALS A motion is made by Galime The motion is seconded by Morehouse Ayes: Galime, Morehouse, Short, Friend, Palmieri – 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $278 FROM MAYOR – COMPUTER SUPPLIES, $9 TO MAYOR – OFFICE SUPPLIES, $269 TO MAYOR – OTHER SUPPLIES. TO ADJUST FOR UNEXPECTED RE-CLASSIFICATION OF EXPENSES A motion is made by Councilmember Friend The motion is seconded by Morehouse Ayes: Friend, Morehouse, Short, Galime, Palmieri – 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $1,207 FROM COMPTROLLER – EQUIPMENT, $3,542 FROM COMPTROLLER – POSTAGE, $3,676 FROM COMPTROLLER – CONTRACTUAL, $4,190 TO COMPTROLLER – SALARIES, $4,119 TO COMPTROLLER – PRINTING, $116 TO COMPTROLLER – SOCIAL SECURITY. TO ADJUST FOR UNEXPECTED PURCHASE OF PRINTED ENVELIPED AND YEAR- END SALARIES ACCRUAL A motion is made by Councilmember Friend The motion is seconded by Morehouse Ayes: Friend, Morehouse, Short, Galime, Palmieri – 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $1,965 FROM CITY CLERK – OFFICE EQUIPMENT, $1,573 TO BUDGET – SALARIES, $37 TO BUDGET – SOCIAL SECURITY, $191 TO PURCHASING – SALARIES, $149 TO PURCHASING – POSTAGE, $15 TO PURCHASING – SOCIAL SECURITY. TO ADJUST FOR YEAR-END ACCRUAL A motion is made by Councilmember Friend The motion is seconded by Morehouse Ayes: Friend, Morehouse, Short, Galime, Palmieri – 5  Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $1,00 FROM ASSESSOR – EDUCATION AND TRAINING, $1,000 FROM BOARD OF ASSESSMENT – SALARIES, $614 FROM CITY CLERK – SOFTWARE, $2,602 TO ASSESSOR – SALARIES, $12 TO ASSESSOR – SOCIAL SECURITY. TO ADJUST FOR YEAR-END ACCRUAL A motion is made by Galime The motion is seconded by Councilmember Friend Ayes: Galime, Friend, Morehouse, Short, Palmieri – 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $23,483 FROM CITY CLERK – WAGES, $464 FROM CITY CLERK – CONTRACTUAL, $23,730 TO CITY CLERK – SALARIES, $35 TO CITY CLERK – OFFICE SUPPLIES, $182 TO CITY CLERK – POSTAGE. TO ADJUST FOR YEAR-END ACCRUAL AND UNEXPECTED POSTAGE EXPENSE A motion is made by Galime The motion is seconded by Morehouse Ayes: Galime, Morehouse, Short, Friend, Palmieri – 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $79 FROM LAW – FILING FEES, $25 TO LAW – MEMBERSHIPS, $34 TO LAW – SOCIAL SECURITY. TO ADJUST FOR MISCELLANEOUS OVERAGES A motion is made by Galime The motion is seconded by Councilmember Friend Ayes: Galime, Friend, Morehouse, Short, Palmieri – 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $3,473 FROM CIVIL SERVICE – SALARIES, $2,289 FROM MAIL – POSTAGE, $1,230 FROM MAIL – PRINTING, $6,972 TO CIVIL SERVICE – SERVICE FEES, $20 TO CIVIL SERVICE – POSTAGE. TO ADJUST FOR UNEXPECTED NUMBER OF CIVIL SERVICE EXAMS BEING PERFORMED A motion is made by Short The motion is seconded by Morehouse  Ayes: Short, Morehouse, Galime, Friend, Palmieri – 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $18,043 FROM CITY HALL MAINTENANCE – WAGES, $2,000 FROM CITY HALL MAINTENANCE, $13,759 FROM FACILITIES – REPAIRS, $2,415 TO CITY HALL MAINTENANCE – HEAT, $5,695 TO CITY HALL MAINTENANCE – CONTRACTUAL, $5,705 TO CITY HALL MAINTENANCE – REPAIRS, $18,197 TO FACILITIES – WAGES, $125 TO FACILITIES – WATER, $362 TO FACILITIES – CONTRACTUAL, $1,303 TO FACILITIES – SOCIAL SECURITY. TO ADJUST FOR UNEXPECTED RETIREMENT AND RE-HIRING, HEARING REPAIRS AND FRONT DOOR SECURITY A motion is made by Mayor Palmieri The motion is seconded by Galime Ayes: Palmieri, Galime, Friend, Morehouse, Short – 5 Nays: 0 All in Favor – Adopted RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $28,132 FROM CONTINGENCY, $28,132 TO LIABILITY – INSURANCES. TO ADJUST FOR INCREASE OF INSURANCE REQUIRED TO COVER CITY FLEET A motion is made by Galime The motion is seconded by Morehouse Ayes: Galime, Morehouse, Short, Friend, Palmieri – 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $41,213 FROM CODES – SALARIES, $27,602 TO BUILDING CODES – SALARIES, $3,920 TO CODES – GASOLINE, $9,691 TO CODES – SOFTWARE. TO ADJUST FOR ADDITION OF ELECTRICAL INSPECTOR, GAS PRICE INCREASE AND SOFTWARE A motion is made by Galime The motion is seconded by Morehouse Ayes: Galime, Morehouse, Short, Friend, Palmieri – 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $$1,000 FROM BUILDING CODES – OTHER EQUIPMENT, $250 FROM BUILDING CODES – OFFICE SUPPLIES, $750 FROM BUILDING CODES – PRINTING, $300 FROM BUIDLING CODES – MEMBERSHIPS, $1,000 FROM BUIDLING CODES – EDUCATION, $500 FROM BUILDING CODES – CONTRACTUAL, $1,025 FROM BUILDING CODES – REPAIRS, $257 FROM CODES – COMPUTER EQUIPMENT, $583 FROM CODES – TRAVEL, $1,958 FROM CODES – CONTRACTUAL, $148 FROM CODES – REPAIRS, $2,000 FROM TENNIS – RELECTRIC, $6,905 FROM TENNIS – CONTRACTUAL, $303 TO BUILDING CODES – OVERTIME, $7,893 TO BUILDING CODES – SOCIAL SECURITY, $1,854 TO CODES – UNIFORMS, $167 TO CODES – OTHER SUPPLIES, $142 TO CODES – PRINTING, $2,803 TO CODES – EDUCATION, $491 TO CODES – MISCELLANEOUS, $3,023 TO CODES – SOCIAL SECURITY. TO ADJUST FOR YEAR-END ACCRUALS A motion is made by Galime The motion is seconded by Morehouse Ayes: Galime, Morehouse, Short, Friend, Palmieri – 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $3,500 FROM DPW ADMIN – WAGES, $1,000 FROM DPW ADMIN – OVERTIME, $1,780 FROM DPW ADMIN – EDUCATION, $9,077 FROM OFF-STREET PARKING – ELECTRIC, $14,000 TO DPW ADMIN – SALARIES, $1,357 TO DPW ADMIN – SOCIAL SECURITY. TO ADJUST FOR UNEXPECTED RETIREMENT OF DEPUTY COMMISSIONER A motion is made by Galime The motion is seconded by Councilmember Friend Ayes: Galime, Friend, Morehouse, Short, Palmieri – 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $1,377 FROM STREET MAINTENANCE – CONTRACTUAL, $1,377 TO STREET MAINTENANCE – OTHER SUPPLIES. TO ADJUST FOR UNEXPECTED PURCHASE OF TOOLS A motion is made by Galime The motion is seconded by Morehouse Ayes: Galime, Morehouse, Short, Friend, Palmieri – 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $6,541 FROM STREET LIGHTING – OVERTIME PAY, $298 FROM STREET LIGHTING – SOCIAL SECURITY, $233 TO STREET LIGHTING – SALARIES, $6,435 TO STREET LIGHTING – WAGES, $171 TO STREET LIGHTING – OTHER SUPPLIES. TO ADJUST FOR CSEA CONTRACT SETTLEMENT AND STEP CHANGES A motion is made by Councilmember Friend The motion is seconded by Short Ayes: Friend, Short, Galime, Morehouse, Palmieri – 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $2,131 FROM YOUTH – OTHER SUPPLIES, $950 FROM YOUTH – RENTAL, $116 FROM YOUTH – OFFICE SUPPLIES, $2,855 TO YOUTH – SOCIAL SECURITY, $342 TO YOUTH – CONTRACTUAL. TO ADJUST FOR YEAR-END ACCRUAL A motion is made by Galime The motion is seconded by Morehouse Ayes: Galime, Morehouse, Short, Friend, Palmieri – 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $406 FROM CELEBRATIONS – CONTRACTUAL, $161 TO PARKWAY REC CENTER – SALARIES, $185 TO PARKWAY REC CENTER – SUPPLIES, $49 TO PARKWAY REC CENTER – CONTRACTUAL, $11 PARKWAY REC CENTER – SOCIAL SECURITY. TO ADJUST FOR YEAR-END ACCRUAL AND UNEXPECTED MATERIALS NEEDED FOR REPAIRS A motion is made by Councilmember Friend The motion is seconded by Galime Ayes: Friend, Galime, Morehouse, Short, Palmieri – 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $1,377 FROM STREET MAINTENANCE – CONTRACTUAL, $1,377 TO STREET MAINTENANCE – OTHER SUPPLIES. TO ADJUST FOR UNEXPECTED PURCHASE OF TOOLS A motion is made by Galime The motion is seconded by Councilmember Friend Ayes: Galime, Friend, Morehouse, Short, Palmieri – 5 Nays: 0 All in Favor – Adopted. A motion to adjourn the meeting made by ALL Adjourned at 9:48 a.m. Melissa Sciortino, Secretary