Board of Estimate and Apportionment Meeting Minutes

City of Utica Board of Estimate & Apportionment – Regular Meeting March 31st, 2026 The meeting is called to order at 3:04 PM Present: Michael Galime, Mayor; Frank Meola, Comptroller; Rocco Giruzzi, Common Council President; Mark Sokolowski, DPW Commissioner; Katie Aiello, 1st Ward Councilmember Also Present: Melissa Sciortino, City Clerk; Andrew Castilla, Deputy City Clerk; Almir Kaltac, Budget Director; No objections to the previous meeting’s posted minutes Reading of the previous meeting’s minutes waived None opposed RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS: $6,426.53 FROM SKI CHALET – CONTRACTED SERVICES TO ASSESSOR – CONTRACTED SERVICES. TO PAY TEMPORARY ASSESSOR IN THE ABSENCE OF FULL TIME ASSESSOR A motion is made by Meola The motion is seconded by Mayor Galime Ayes: Meola, Galime, Sokolowski, Aiello, Giruzzi – 5 Nays: 0 Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS: $75 FROM ASSESSOR – ADVERTISING TO ASSESSOR – MEMBERSHIPS. ONEIDA COUNTY ASSESSOR ASSOCIATION DUES A motion is made by Meola The motion is seconded by Mayor Galime Ayes: Meola, Galime, Sokolowski, Aiello, Giruzzi – 5 Nays: 0 Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS: $12,264.02 FROM FIRE LINE – PHYSN. FEES TO FIRE ADMIN – REPAIRS. TRANSFER NEEDED FOR STATION 7 GENERATOR REPAIRS A motion is made by Mayor Galime The motion is seconded by Meola Ayes: Galime, Meola, Sokolowski, Aiello, Giruzzi – 5 Nays: 0 Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS: $2,842.30 FROM DPW CENTRAL – GAS & OIL TO DPW CENTRAL – REPAIRS. DECEMBER UTICA MACK BLANKET A motion is made by Mayor Galime The motion is seconded by Aiello Ayes: Galime, Aiello, Meola, Sokolowski, Giruzzi – 5 Nays: 0 Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS: $257,000 FROM MISC. REVENUE TO SKI HILL PROJECT. TO INCORPORATE ADDITIONAL FUNDS TO THE SKI HILL PROJECT USING ARPA INTEREST A motion is made by Mayor Galime The motion is seconded by Meola Ayes: Galime, Meola, Sokolowski, Aiello, Giruzzi – 5 Nays: 0 Adopted. A motion to Adjourn made by Aiello Seconded by Meola Adjourned at 3:18 PM Melissa Sciortino Secretary Sponsored by: Mayor Galime Prepared By: Budget Director, 3/30/2026 RESOLUTION 2025-2026 Fiscal Year BY: RESOLVED, The City Comptroller is hereby authorized to incorporate the following transfers: (To) (From) ACCOUNT DESC DR CR A51355.441 Assessor-Contr. Services 6,426.53 A57181.441 Ski Chalet-Contr. Services 6,426.53 6,426.53 6,426.53 - EXPLANATION: To pay temporary Assessor in the absence of Full Time Assessor ACCOUNT NO: DESC AMOUNT A51355.441 Original Budget: 5,500.00 Revised Budget with Transfer: 64,760.97 Transfers in: 52,834.44 Transfers out: - Expended & Encumbered: 58,985.97 Balance Before Transfer: (651.53) Percentage Used (Original Budget): 1072% Percentage Used (Revised Budget): 91% A57181.441 Original Budget: 50,000.00 Revised Budget with Transfer: 40,683.55 Transfers in: - Transfers out: 2,889.92 Expended & Encumbered: 5,926.10 Balance Before Transfer: 41,183.98 Percentage Used (Original Budget): 12% Percentage Used (Revised Budget): 15% Sponsored by: Mayor Galime Prepared By: Budget Director, 3/31/2026 RESOLUTION 2025-2026 Fiscal Year BY: RESOLVED, The City Comptroller is hereby authorized to incorporate the following transfers: (To) (From) ACCOUNT DESC DR CR A51355.406 Assessor- Memberships 75.00 A51355.407 Assessor- Advertising 75.00 75.00 75.00 - EXPLANATION: Oneida County Assessor Assoociation Dues ACCOUNT NO: DESC AMOUNT A51355.406 Original Budget: 150.00 Revised Budget with Transfer: 225.00 Transfers in: - Transfers out: - Expended & Encumbered: 125.00 Balance Before Transfer: 25.00 Percentage Used (Original Budget): 83% Percentage Used (Revised Budget): 56% A51355.407 Original Budget: 200.00 Revised Budget with Transfer: 125.00 Transfers in: - Transfers out: - Expended & Encumbered: 17.50 Balance Before Transfer: 182.50 Percentage Used (Original Budget): 9% Percentage Used (Revised Budget): 14% Sponsored by: Mayor Galime Prepared By: Budget Director, 3/30/2026 RESOLUTION 2025-2026 Fiscal Year BY: RESOLVED, The City Comptroller is hereby authorized to incorporate the following transfers: (To) (From) ACCOUNT DESC DR CR A53411.461 Fire Admin- Repairs 12,264.02 A53412.445 Fire Line- Physn Fees 12,264.02 12,264.02 12,264.02 - EXPLANATION: Transfer needed for station 7 generator repairs ACCOUNT NO: DESC AMOUNT A53411.461 Original Budget: 175,000.00 Revised Budget with Transfer: 231,482.15 Transfers in: 44,218.13 Transfers out: - Expended & Encumbered: 220,946.18 Balance Before Transfer: (1,728.05) Percentage Used (Original Budget): 126% Percentage Used (Revised Budget): 95% A53412.445 Original Budget: 125,000.00 Revised Budget with Transfer: 112,735.98 Transfers in: - Transfers out: - Expended & Encumbered: 71,186.37 Balance Before Transfer: 53,813.63 Percentage Used (Original Budget): 57% Percentage Used (Revised Budget): 63% Sponsored by: Mayor Galime Prepared By: Budget Director, 3/30/2026 RESOLUTION 2025-2026 Fiscal Year BY: RESOLVED, The City Comptroller is hereby authorized to incorporate the following transfers: (To) (From) ACCOUNT DESC DR CR A51640.461 DPW Central- Repairs 2,842.30 A51640.463 DPW Central- Gas & Oil 2,842.30 2,842.30 2,842.30 - EXPLANATION: December Utica Mack blanket ACCOUNT NO: DESC AMOUNT A51640.461 Original Budget: 200,000.00 Revised Budget with Transfer: 246,391.08 Transfers in: 43,548.78 Transfers out: - Expended & Encumbered: 243,391.08 Balance Before Transfer: 157.70 Percentage Used (Original Budget): 122% Percentage Used (Revised Budget): 99% A51640.463 Original Budget: 200,000.00 Revised Budget with Transfer: 200,000.00 Transfers in: - Transfers out: - Expended & Encumbered: 183,325.63 Balance Before Transfer: 16,674.37 Percentage Used (Original Budget): 92% Percentage Used (Revised Budget): 92% Prepared By: Almir Kaltak, Budget Director RESOLUTION 2025-2026 Fiscal Year BY: RESOLVED, The City Comptroller is hereby authorized to incorporate the following Ski Hill Revenue: ACCOUNT DESC DR CR H410.277001.Z04 Misc. Revenue 257,000.00 H51997.211.Z04 Ski Hill Poject 257,000.00 257,000.00 257,000.00 EXPLANATION: To incorporate additional funds to the Ski Hill Project using ARPA Interest