City Council

CITY COUNCIL Regular Meeting January 18, 2016 7:30 P.M. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the American Flag was given by all present. CALL TO ORDER: Mayor Gottman called the regularly scheduled meeting of the Vandalia City Council to order at 7:30 P.M. ROLL CALL: Aldermen present were: Swarm, Hubler, Rebbe, B. John Clark, Crawford, Lester, Stunkel and Hobler. MINUTES: A motion was made by Swarm and seconded by Hobler approving the minutes from the January 4, 2016 City Council Meeting. Motion carried. REGULAR BILLS: A motion was made by Swarm and seconded by Hubler approving the regular bills as presented. Motion carried. TREASURER’S REPORT: A motion was made by Stunkel and seconded by Crawford approving the Treasurer’s report. A copy of the Treasurer’s Report will be filed for audit. SPECIAL BILLS: A motion was made B. John Clark and seconded by Stunkel approving all Special Bills: Burnside-Johnston & Connor in the amount of $4,218.40 for legal fees; ADS Electric Corp. in the amount of $14,098.69 for maintenance on lights from July 1, 2015 thru December 31, 2015; Ameren Illinois in the amount of $4,005.60 1  for street lights; South Central FS, Inc. in the amount of $4,157.84 for garage fuel; Brenntag Mid South in the amount of $9,016.55 for chemical supplies; Direct Energy in the amount of $13,710.44 for electric; Civic Systems, LLC in the amount of $2,700.00 for fees due to the data processing for water meters. Motion carried. ORDINANCE #2016-1-18-A: A motion was made by Swarm and AMENDING THE VANDALIA seconded by Hobler adopting MUNICIPAL CODE AT TITLE V Ordinance #2016-1-18-A, Amending The BUSINESS LICENSES & Vandalia Municipal Code At Title V REGULATIONS AT SECTION Business Licenses And Regulations At 5.08.070 NUMBER OF LICENSES: Section 5.08.070 referring to club licenses and Class C-2 Licenses to read, “Not more than Four (4) Class C-2 Licenses shall be currently in effect at any one time.” A roll call vote was taken: Stunkel, yea; Hubler, yea; B. John Clark, yea; Swarm, yea; Crawford, yea; Rebbe, yea; Lester, yea; Hobler, yea. Motion carried. RESOLUTION #2016-1-18-B: A motion was made by B. John Clark RESOLUTION APPROVING AN and seconded by Hubler adopting ILLINOIS DEPARTMENT OF Resolution #2016-1-18-B,Approving An TRANSPORTATION LOCAL PUBLIC Illinois Department of AGENCY AGREEMENT FOR FEDERAL Transportation Local Public Agency PARTICIPATION Agreement For Federal Participation. The location of the work is at Randolph Street and Fifth Street Intersection which will include removal of two existing bridges and construction of 214 foot of double 14’ x 7’ concrete box culvert including related roadway work. 2  Roll call vote: Swarm, yea; Lester, yea; Rebbe, yea; Hobler, yea; B. John Clark, yea; Stunkel, yea; Crawford, yea; Hubler, yea. Motion carried. RESOLUTION #2016-1-18-C: A motion was made by Hobler and RESOLUTION APPROVING AN seconded by B. John Clark adopting AGREEMENT FOR TECHNICAL Resolution#2016-1-18-C, Approving An SERVICES AND ASSISTANCE Agreement For Technical Services And BETWEEN THE CITY OF VANDALIA, Assistance Between The City of ILLINOIS AND TIMMERMANN Vandalia, IL and Timmermann pertaining to the preparation of the City’s annual audit for the next three years. The city will pay the firm $29,000 for its audit for the fiscal year ending April 30, 2016, followed by $29,500. for the year ending April 30, 2017 and a $30,000 fee for the year ending April 30, 2018. Roll Call Vote: Hubler, yea; Swarm, yea; B. John Clark, yea; Rebbe, yea; Stunkel, yea; Hobler, yea; Crawford, yea; Lester, yea; Motion carried. MAYOR’S REPORT: Mayor Gottman reported that he met with officials from Medline. He mentioned that the company is doing very well. Medline is working with a local business to buy some of their products. Mayor Gottman publicly thanked the Public Works Department for getting the two large water leaks fixed as quickly as possible. STANDING COMMITTEES: Hubler reported that he sent a letter to Doty Sanitation asking to meet with him in regard to negotiations on the contract for trash pickup. 3  Lester asked where does the city stand with the repairs to the railroad crossing. Mayor Gottman mentioned that the city received notification to move forward with the railroad crossing repairs. It was put on hold due to one of the legal councils wanting to come back and take more photos before it was removed. Crawford & Associates have been in contact with CSX Railroad. Mayor Gottman mentioned that a couple other businesses are looking at Vandalia. Stunkel announced that the City of Vandalia advertised for a part-time janitorial service for City Hall as well the Public Safety Building. Applications will be taken until the close of business January 29, 2016. Stunkel set a Personnel Meeting for Monday, February 1st to review the applications at 5:00 p.m. in the City Council Chambers. COUNCIL CONCERNS: Swarm said that he received calls in regard to the notification of water leaks that happened last Thursday afternoon. The individual is asking that the city notify the city residents of boil orders. Swarm stated that he has noticed that some communities in Illinois have contacted television stations in St. Louis. 4  Swarm said that this is the only other thing that could be done. Mayor Gottman said that the city did the best they could do by getting it on the radio and newspaper website along with social media. Crawford said that the notifications that we have now are infinitely more available then we had in the 90’s when all we had was the radio station. Crawford asked City Clerk Bowen if the state is up to date on their water and sewer bill at the Vandalia Correctional Center. Bowen replied, No. “I have sent an email to Rep. Calvaletto asking for payment but no answer as of yet today.” Mayor Gottman said that we will get our money. Is it right, no but we will get our money due to the city. ADJOURNMENT: A motion was made by B. John Clark and seconded by Hobler to adjourn. Motion carried. __________________ CITY CLERK 5 6 7 8 9