City Council

CITY COUNCIL Regular Meeting June 6, 2016 7:30 P.M. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the American Flag was given by those present. CALL TO ORDER: Mayor Gottman called the regularly scheduled meeting of the Vandalia City Council to order at 7:30 P.M. ROLL CALL: Aldermen present were: Rebbe, Crawford, Swarm, Lester, B. John Clark, Hobler, Stunkel and Hubler. MOMENT OF SILENCE: A moment of silence was observed for Mary Grace Crawford, sister-in-law of Alderwoman Dorothy Crawford; also Albert Doyle III, son of Albert Doyle, Owner of The Redwood and Mary Mortin Alderson, R.R. Vandalia. Our condolences to these families for their loss. MINUTES: A motion was made by Stunkel and seconded by Hobler approving the minutes from the May 16, 2016 as presented. Motion carried. REGULAR BILLS: A motion was made by Swarm and seconded by Stunkel approving the regular bills as presented. Motion carried. SPECIAL COUNCIL BILLS: A motion was made by Stunkel and seconded by B. John Clark approving the Special Bills as presented: John Crawford & Associates in the amount of $3,000.00 for the enterprise zone renewal; ADS Electric Corp. in the 1  amount of $2,162.70 for repair to the signal lights on Mattes Ave.; Ameren Illinois in the amount of $7,435.00 for street lights; Land of Lincoln Credit Union in the amount of $12,488.50 for payment of fire truck; Illinois South Tourism in the amount of $8,885.00 for 4th quarter advertising; Hurst Rosche Engineering in the amount of $3,237.63 for engineering fees at 5th & Randolph St.; Beelman Logistics in the amount of $26,911.69 for sealcoat; Vandalia Asphalt Service in the amount of $7,568.80 for patch mix; Mike & Jo Ellen Wehrle in the amount of $64,148.41 for TIF reimbursement on the Sears location at 1611 Veterans; Clayton & Brandi Gathe in the amount of $6,760.00 for TIF reimbursement on Phase II for property at 319 W. Main; Hurst Rosche Engineers in the amount of $11,654.24 for engineering fees on the Thrill Hill Bridge; U.S. Bancorp in the amount of $14,781.19 for water meters; Centraz Industries in the amount of $3,060.00 for sewer solvent; Brenntag Mid South Inc. in the amount of $7,686.59 for chemicals; Aeration Industries Int. in the amount of $6,996.15 for diffuser parts. Motion carried. TREASURER’S REPORT: A copy of the Treasurer’s Report will be filed for audit. AUTHORIZATION TO SEEK BIDS TO A motion was made by Swarm and TEAR DOWN RESIDENCE AT FOURTH & seconded by Crawford authorizing to JEFFERSON STREET: seek bids to tear down the residence at the corner of Fourth & Jefferson Street. Motion carried. AUTHORIZATION TO ACCEPT OR A motion was made by Swarm and REJECT SEALED BIDS FOR PERSONAL seconded by Hobler accepting the bids PROPERTY TO BE SOLD AT PUBLIC for personal property that was sold AUCTION: at auction. Motion carried. 2 ORDINANCE #2016-6-6-A: A motion was made by Swarm and AMENDING THE VANDALIA MUNICIPAL seconded by Hobler approving CODE AT TITLE V BUSINESS Ordinance #2016-6-6-A, Amending LICENSES AND REGULATIONS AT Municipal Code At Title V Business SECTION 5.08.070 NUMBER OF Licenses And Regulations At Section CLASS E LIQUOR LICENSES: 5.08.070 Number of Licenses by deletion of any reference therein Class E Licenses and substitution of the following in lieu of: Not more than Seven (7) Class E Licenses shall be currently in effect at any time. This was due to the closing of The Copper Penny. Roll Call Vote: Hubler, yea; Swarm, yea; Stunkel, yea; Hobler, yea; Rebbe, yea; Clark, yea; Lester, yea; Crawford, yea. Motion carried. TRANSFER OF LAKE LOT 22 FROM A motion was made by Hobler and MARION FORBES, VANDALIA TO seconded by B. John Clark authorizing VERONICA & CHAD WILSON, the transfer of Lake Lot 22 from VANDALIA: Marion Forbes, Vandalia to Veronica & Chad Wilson, Vandalia. All necessary fees have been paid. Motion carried. REQUEST FOR AN IN-HOME DOG A motion was made by Hobler and BOARDING BUSINESS TO BE SENT TO seconded by B. John Clark approving PLANNING COMMISSION: the request from Beth Cox who resides at 911 N. Burtschi St. to send to the city’s Planning Commission her request for an in-home dog boarding business. Motion carried. Swarm said that the other request from an individual requesting a kennel at his home was not forwarded to the Planning Commission. Mayor Gottman said this individual asked to have the Planning Commission review the request the other individual had not. 3  Crawford said that the council was in agreement that they did not want kennels in the city limits, no exceptions. The request will be sent to the Planning Commission. 6-2 vote. Crawford & Swarm voting no. Motion carried. AUTHORIZATION TO ACCEPT OR A motion was made by Stunkel and REJECT BIDS FOR SIDEWALK seconded by Crawford approving the REPLACEMENT: bid from Sheldon Schulte Construction, Vandalia for the replacement of some sidewalks in Vandalia not to exceed $30,000.00. Motion carried. Schulte’s bid was $5.25 per sq. ft. which was the lower of two bids the city received. Precise Construction Services, Vandalia submitted a bid of $7.21 per sq. ft. Marlin Filer, Public Works Director said they will replace two sidewalks in the 200 block of North Second St. two in the 300 block of South Second, one in the 400 block of South Seventh and one in the 700 block of West Edwards. AUTHORIZATION OF SATURDAY, JUNE A motion was made by Stunkel and 11th CLOSURE OF SIXTH STREET seconded by Crawford authorizing the FROM GALLATIN TO RAILROAD FOR request from Sixth Street Pub for the EVENT AT SIXTH STREET PUB: closure of Sixth Street from Gallatin Street to the Railroad Crossing on Saturday, June 11th for a fundraiser event. Motion carried. MAYOR’S REPORT: Mayor Gottman announced that a ribbon cutting was held at the Medline facility who purchased the building from Majestic Drapery on Jefferson Street in May of last year. 4  Mayor Gottman reported that the City of Vandalia has been awarded a Community Facilities Grant in the amount of $20,000. from the US Department of Agriculture. Mayor Gottman reported that Gloria Durbin, owner of Gloria’s Christian Supply donated to the city a display case that had been used many years ago by downtown businesses. The plan is to display Vandalia memorabilia in the cases, asking people if they wish to donate any items to display in the showcase. Mayor Gottman announced that on May 20, 2016 the courts ruled that the City of Vandalia has a valid and subsisting lien against the premises. The city was awarded the property at the northwest corner of Fifth & Gallatin Street. Mayor Gottman announced that the Beautification Committee received a $5,000.00 donation from the Charles Ruemmelin Foundation. The committee also received a $5,000 donation from the Hazel Simma Kelly trust. CITY CLERK’S REPORT: City Clerk Peggy Bowen reported to the council the State of Illinois owes the City of Vandalia a total of $552,166.35 for water & sewer at the Vandalia Correctional Center. Water is $448,883.35 & sewer is $103,283.00. The city has not received payment since March 17 and that was for $30,453.12. 5 STANDING COMMITTEE REPORTS: Public Works Director, Marlin Filer gave a brief report of the possibility of creating angle parking in the South Sixth Street location by the 6th Street Pub. Filer said that the block is the same width as the 100 block of Fourth Street, where angle parking is being used on both sides of the street. Filer told the council that they would be able to do it on one side. Stating that they would have to take out the left lane turn. Filer said that he spoke with Crawford & Associates, engineering firm for the city, to look into whether the railroad crossing would be an issue. He suggested that it would be wise to have the parking spaces engineered. A motion was made by Hobler and seconded by Stunkel to open more camping lots on Eel Street at the Vandalia Lake. Motion carried. COMMENTS FROM THE ALDERMEN: Swarm told the council that he has been receiving calls in regard to the garbage pickup. They have concerns about getting their trash picked up along the street instead of the alley. Mayor Gottman told Swarm to get him a list of those who had a complaint and he will send David Doty, Doty Sanitation by to talk with those who have a problem of getting the garbage can out to the street to see how he can accommodate them. 6  Crawford also said that she received several calls from the people on Fifth & Sixth Street who use the alley are very upset. COUNCIL MOVES INTO EXECUTIVE A motion was made by Swarm and SESSION AT 8:01 P.M.: seconded by Stunkel to move into Executive Session at 8:01 P.M. under 5ILCS120/2 for sale or acquisition of land. Roll call: Stunkel, yea; Rebbe, yea; Crawford, yea; Hubler, yea; Lester, yea; B. John Clark, yea; Hobler, yea; Swarm, yea. Motion carried. EXECUTIVE SESSION ENDS AT 8:15 Executive Session ended at 8:15 P.M. P.M.: REGULAR SESSION RECONVENES AT Mayor Gottman reconvened the regular 8:16 P.M.: Council meeting at 8:16 P.M. with a roll call: Hobler, yea; Stunkel, yea; Swarm, yea; Rebbe, yea; B. John Clark, yea; Crawford, yea; Hubler, yea; Lester, yea. AUTHORIZATION TO PURCHASE A motion was made by Stunkel and PROPERTY: seconded by Crawford approved the Vandalia Volunteer Fire Department’s purchase of the former Liberty Utilities at the northeast corner of Sixth & Johnson Street. The fire department is purchasing the building from Randy Edwards in the amount of $80,000.00 using funds it’s received from the Hazel Simma-Kelly Fund and the building will be named after her. Roll call: B. John Clark, yea; Crawford, yea; Lester, yea; Swarm, yea; Rebbe, yea; Hobler, yea; Stunkel, yea; Hubler, yea. Motion carried. 7 ADJOURNMENT: There being nothing further to bring before the council a motion was made by Stunkel and seconded by Swarm to adjourn at 8:21 P.M. Motion carried. _______________ CITY CLERK 8 9 10