City Council

CITY COUNCIL Regular Meeting June 20, 2016 7:30 P.M. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the American Flag was given by all present. CALL TO ORDER: Mayor Gottman called the regularly scheduled meeting of the Vandalia City Council to order at 7:30 P.M. ROLL CALL: Aldermen present were: Swarm, B. John Clark, Hubler, Stunkel, Rebbe. Hobler, Crawford and Lester were absent. MINUTES: A motion was made by Swarm and seconded by Stunkel approving the minutes from the June 6, 2016 meeting as presented. Motion carried. REGULAR BILLS: A motion was made by Swarm and seconded by Stunkel approving the regular bills as presented. Motion carried. SPECIAL BILLS: A motion was made by B. John Clark and seconded Stunkel approving the Special Bills as presented: South Central FS, Inc. in the amount of $4,720.25 for fuel; Direct Energy in the amount of $ 15,301.86 for electric; Brenntag Mid South, Inc. in the amount of $6,016.59 for chemicals; Kaskaskia Springs Water Co. in the amount of $1,666.80 for 4.167 million gals water and and energy pass. Motion carried. 1 TREASURER’S REPORT: A copy of the Treasurer’s Report will be filed for audit. TRANSFER OF LAKE LOT #8 FROM A motion was made by Swarm and seconded JASON RUOT & TRAVIS CLARK, by Stunkel approving the transfer of Lake VANDALIA TO LYNDSAY LACH, Lot #8 from Jason Ruot & Travis Clark, VANDALIA, IL.: Vandalia, IL to Lyndsay Lach, Vandalia, IL. All necessary fees have been paid. Motion carried. APPROVAL OF VANDALIA TOURISM A motion was made by Swarm and seconded COMMISSION MEETING MINUTES by Stunkel approving the Vandalia Tourism FROM APRIL 14, 2016: Commission Meeting Minutes from April 14, 2016 as submitted. Motion carried. ORDINANCE #2016-6-20-A: A motion was made by B. John Clark and APPROVING AN seconded by Stunkel approving an INTERGOVERNMENTAL AGREEMENT Intergovernmental Agreement Between The BETWEEN THE CITY OF City of Vandalia, City of St. Elmo, VANDALIA, CITY OF ST. ELMO, Village of Brownstown, Village of Ramsey VILLAGE OF BROWNSTOWN, And County Of Fayette In Regards To VILLAGE OF RAMSEY AND COUNTY Making Application For An Enterprise OF FAYETTE IN REGARDS TO Zone. MAKING APPLICATION FOR AN ENTERPRISE ZONE Roll Call: B. John Clark, yea; Rebbe, yea; Hubler, yea; Stunkel, yea; Swarm, yea; Hobler, absent; Crawford, absent; Lester, absent. Motion carried. ORDINANCE #2016-6-20-B: A motion was made by Stunkel and seconded ESTABLISHING AN ENTERPRISE by Swarm adopting Ordinance #2016-6-20- ZONE IS WITHIN FAYETTE CO. B,Establishing An Enterprise Zone Within ENCOMPASSING PORTIONS OF THE the City of Vandalia, Illinois-Said CITY OF VANDALIA, IL Enterprise Zone Is Within Fayette County Encompassing Portions Of The City of Vandalia, Illinois Roll Call: Rebbe, yea; Stunkel, yea; Hubler, yea; Swarm, yea; B. John Clark, yea; Lester, Crawford & Hobler were all absent. Motion carried. REQUEST FOR ROAD CLOSURE FOR A motion was made by Hubler and seconded 3RD STREET FROM GALLATIN ST. by Stunkel approving the request for road (FROM CAGES) TO JOHNSON closure for Third St. from Gallatin St. STREET: (from Cages) to Johnson St. Motion carried. 2  On Thursday, July 28, 2016 from 5:00 P.M.-9:00 P.M. a bike show will be held. On Monday, September 5, 2016, All day a bike show will be held. APPROVAL OF TIF ADVISORY A motion was made by Swarm and seconded COMMITTEE MEETING MINUTES by Stunkel approving the TIF Advisory FROM JUNE 13, 2016: Committee Meeting Minutes from June 13, 2016 as submitted. Motion carried. ORDINANCE #2016-6-20-C A motion was made by Swarm and seconded APPROVING A CERTAIN TIF by Stunkel approving Ordinance #2016-6- AGREEMENT BY AND BETWEEN THE 20-C, TIF Agreement Between The City of CITY OF VANDALIA, IL AND Vandalia & Rusani, Inc, DBA The RUSANI, INC. DBA THE Chuckwagon. CHUCKWAGON The project will include engineering fees to bring entrance and handicap parking areas up to meet the ADA pursuant to the notification Mr. Rusani received from the Illinois Attorney General’s Office in the amount of $10,675.00. Hubler asked why there were two engineering bills for proposed work at the restaurant, and why the first one was rejected the first time around. Harold Palmer, representing John Rusani with the Chuckwagon explained that the Attorney General’s Office said that the initial plans did not meet ADA requirements. Mayor Gottman said that part of the project was not included in the TIF agreement. A roll call vote was taken: B. John Clark, yea; Rebbe, nay; Swarm, yea; Hubler, nay; Stunkel, yea; Crawford, Hobler and Lester were absent. Motion carried. 3 yea & 2 nay. 3 ACCEPTANCE OF KEITH MEADOWS A motion was made by Stunkel and seconded RETIREMENT FROM POSITION OF by B. John Clark, accepting the letter of CODE OFFICIAL: retirement from Keith Meadows, Code Official effective August 5, 2016. Motion carried. Questioned by Hubler and Stunkel about starting the process to find a replacement, Mayor Gottman said that he had already done so. He said, that he will have a resume in his hand tomorrow. ORDINANCE #2016-6-20-D: A motion was made by B. John Clark and AUTHORIZING THE PURCHASE OF seconded by Stunkel authorizing the REAL ESTATE-BRUCE “RANDY” purchase of the Liberty Utilities EDWARDS: facility from Bruce “Randy” Edwards in the amount of $80,000.00 which will be paid out of the Hazel Simma Kelly Account. Roll Call, Rebbe, yea; B. John Clark, yea; Stunkel, yea; Swarm, yea; Hubler, yea; Crawford, Hobler and Lester were absent. Motion carried. AUTHORIZATION TO REPLACE A motion was made by Swarm and seconded WATER LINE AND INSTALL FIRE by Stunkel authorizing the city to HYDRANT (1300 BLOCK W. replace a water line and install a fire MADISON STREET AND 200 BLOCK hydrant at the 1300 Block of W. Madison N. DOUGLAS) St. & 200 Block of North Douglas. Motion carried. The amount will not exceed $10,000.00. ORDINANCE #2016-6-20-E: A motion was made by Hubler and seconded AMENDING SALARIES FOR FISCAL by Swarm adopting Ordinance #2016-6-20-E, YEAR MAY 1, 2016-APRIL 30, Amending Salaries For Fiscal Year May 1, 2017 (CEMETERY SEXTON) 2016-April 30, 2017 for the Cemetery Sexton. Roll Call: Rebbe, yea; Stunkel, yea; B. John Clark, yea; Swarm, yea; Hubler, yea. Crawford, Hobler & Lester were absent. 4 RESOLUTION #2016-6-20-F: A motion was made by Stunkel and seconded AUTHORIZING EXECUTION OF AN by B. John Clark adopting Resolution EMPLOYMENT CONTRACT BETWEEN #2016-6-20-F, Authorizing Execution of An THE CITY OF VANDALIA AND SAM Employment Contract Between The City of KERR Vandalia and Sam Kerr. Kerr accepts the position as Cemetery Sexton. The term of his agreement shall be from June 20, 2016, through May 1, 2017. Roll Call: Swarm, yea; Stunkel, yea; B. John Clark, yea; Rebbe, yea; Hubler, yea. Lester, Hobler & Crawford were absent. Motion carried. MAYOR’S REPORT: Mayor Gottman reported that the Fifth & Randolph bridge is going on the docket to be bid out with Illinois Department of Transportation. All the settlement agreements have been completed. Mayor Gottman reported that things are still being worked out on the Thrill Hill Bridge. Hoping to get those drawings finished and back to City Hall. C.E.F.S. held an Open House today from 2:00 p.m. -4:00 p.m. to learn more about their programs and services. There are two coffee shops that are looking at opening in Vandalia. Sears Hometown is now open on Veteran’s Avenue. STANDING COMMITTEES: B. John Clark reported that the Street Department is raising manholes to make them more level with the streets. He also mentioned that the street crew will oil roads the later part of September. 5  Swarm reported that the lagoons were pumped out at the Water Plant. Hubler publicly commended David Wodtka, Sexton for the City of Vandalia for his years of service and wished the best in his retirement. Hubler reported that he continues to get complaints about the changes in the garbage pickup beginning August 1st. Mayor Gottman echoed wishing Dave well in his retirement. Stunkel mentioned that he would like to move quickly as opposed later on for the replacement for the code official. The next council meeting will be held on Tuesday, July 5th due to the Fourth of July. Before, the meeting a public hearing will be held to take comments on the proposed Annual Appropriations Ordinance. Mayor Gottman said that the city is taking ownership of the Tourist Information Center. The city will be looking at how they are going to staff the Tourism Center in the near future. The Chamber of Commerce is looking at moving its operation to The First National Bank. JUSTIN ARNDT, OWNER OF THE Justin Arndt, owner of The Money Pit MONEY PIT SUGEEST A PARKING addressed the council about the city’s LOT ON PROPERTY THAT CITY plans on the piece of property that the ACQUIRED: city acquired at the corner of Fifth & Gallatin St. Mayor Gottman stated that at this time the city has no plans. 6  He suggested that the city consider making a parking lot on this property. Arndt said that he spoke with several business owners on Gallatin Street and most of them were in favor of a parking lot. Mayor Gottman said that he would have the Street Committee and the Public Safety Committee set a meeting to discuss the possibilities. ADJOURNMENT: A motion was made by Stunkel and seconded by Swarm to adjourn. Motion carried. _______________ Peggy Bowen 7 8 9 10 11 12